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HomeMy WebLinkAboutM072208 LTAC Meeting Minutes, 7-22-08 Attendees were: John Austin, Dennis Richards, Allen Sartin, Joy Baisch, Jamie Hodgson, Bill Roney, Bill Tennent, Debi Bainbridge, Kitti deLong Minutes John Austin requested a change to the minutes on the second page, where “John suggested leaving out percentages,” change “in depth” to “in more general terms.” Debi made a motion to approve the minutes as corrected. Joy seconded. Passed. 2009 Proposal Packet John reported that he had spoken to Lorna about the history of the percentages in the Ordnance covering expenditure of LTAC funds and she felt that the Commissioners did not want a lot of money going into building facilities. Debi suggested combining the first and third clauses, changing the second clause to “not more than 25%,” and taking out “tourism development strategies.” Discussion about whether LTAC monies can be used to advertise an event within Jefferson County. Discussion about co-op advertising and high priority on page 12 of 2009 Proposal. John suggested that the State is looking for an economic impact report. Page 13 of 2009 Proposal Packet: Allen felt that what the legislature was trying to do was clear up a lot of problems in the old law. This new law was adopted on June 12, 2008. John felt that when the County needs to make a report, they will make that report from the information they receive from the LTAC sections. On page 13 under “promotional activities,” John suggested changing “primarily” to “solely.” Discussion. Under “Background Information,” take out the sentence, “In the Jefferson County, the total excise tax on lodging is ??.4%.” Correct the typo on page 10 under item 2, “Available Funding for 2009,” change “but no limited to . . .” to “but not limited to . . .” Kitti asked if we have to use the 2009 Proposal Packet draft as it is. It appears to be more event oriented rather than promotion oriented. Dennis felt that we do not have to use this draft but we do need to have a system that is the same for all the organizations in the County. John felt that the TCC Proposal would have to be written in a way that is fairly flexible. Allen felt that the statute is much narrower now than it has been in that it specifically states that we must track “special events and festivals.” Joy stated that special events and festivals could not be supported in the past with LTAC funds. Discussion. We need to be able to report and track what we do. Allen felt that this new law will be more of a challenge for Chambers than for VCB’s or the TCC. In regards to the attendance count at events and festivals that is now required to be reported on the 2009 Proposal Packet, it was decided that we not make the head count too complicated, but give an estimate if a count is not available. Question: How do we decide what special events we will promote one year ahead of the budget. Allen stated that we can be general and say that we will promote, for instance, six events. Discussion about when each entity needs to have their Budget 2009 submitted to the County Commissioners on the new forms. September 1 is the date the general financial information for budgets are due to the Commissioners so that they can advertise a budget by September 15. The completed plan (on the new budget submission forms) is due October 31. The Commissioners will adopt a budget in October. John stated that he wants to get a comment from the state about whether this terminology regarding “events and festivals” is an addition to the statute, or in place of the old terminology. Allen stated he thought this replaced the old terminology. Discussion about special events and promotions and how we satisfy the requirement to report 2008 special event statistics after the fact, such as attendance. John will ask for clarification about whether this new statute replaces old terminology, or adds terminology to the old statute. Debi pointed out that under “Definitions,” state law changed in 2007 to include “operations” of tourism events in the definition of “tourism promotion” on page 11. Next meeting will be August 29, 2008 at 10:00 am at Jefferson County Courthouse. There was discussion about whether LTAC Jefferson County needs to advertise the meetings. It was decided that since there was only one Commissioner on this advisory committee, we do not have to advertise. Jamie moved that we adjourn at 12:03 pm. Joy seconded. Motion passed.