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HomeMy WebLinkAboutM090909 LTAC Minutes September 9, 2009 Jefferson County Courthouse 10:30 am. Attendees were: Philip Morley, John Austin, Amanda Lovelady, Diane Schostak for Anna Matsche and Marcia Bingham, Bill Roney for Bill Tennent, Joy Baisch, Crystal Hudson, Kitti deLong. Discussion about the small structure of LTAC and Crystal’s membership status now that she is no longer working at the Inn at Port Hadlock. A member stated that Crystal is on the Board of Port Hadlock Chamber. Rebecca May is now in charge of Sales and Marketing at the Inn at Port Hadlock. Introductions. Philip Morley noted that the actual County Income from LTAC was $303,483 instead of the $301,000 as stated in the 11/18/2008 meeting. Joy moved to approve the minutes from July as presented and from November with the above correction in total income. Bill seconded. Motions to approve as corrected passed unanimously. During this meeting, we will focus on how much money we will have in 2010. One issue that has come up is the discussion of consolidation. We will need to be mindful of what entities will be eligible. The budget summary, pages four and five of the 2010 LTAC Application Packet, is due on September 18 at 4:30 pm and the full completed packet is due on October 30, 2009 at 4:30 pm. ACTION ITEM: For future proposal packets, we will ask Erin to put date on bottom of each page. Discussion about how to fill out the Proposal Packet. In answer to the question, “When an entity does not promote festivals, is it appropriate to include a description of the entity and its activities.” The consensus answer was yes. There was discussion and review about eligibility and review of RCW 67.28.1816 that determines eligibility which is included in the meeting packet. Note: Leslie Locke has assumed the roll that Erin has had in the past. Funds Philip stated that historically in 2007, the County received $301,000; in 2008, $318,000. Year-to-date, income is $272,000. Philip stated that he is conservatively estimating that we will collect $310,000. It is safe to say that we can use $300,000 in 2010. Last year we awarded $303,000 and expect that is the amount we should use for awards this year. Docket for future meeting: We need to review balances and considerations for 2010. Some questions Philip suggested for discussion are: 1. Anticipating that by the end of this year we will have a $500,000 fund balance, what purposes and projects should be identified, such as Gateway VC? 2. Should we set aside money for a cash flow cushion? 3. Identify how much may be available for other purposes that are consistent with RCW’s and what opportunities are there for us to discuss that open the possibility of strategic investments in tourism promotion? John asked if it would be possible to make an earlier payoff of the Balloon Hanger loan? ACTION ITEM: Philip didn’t know details but will look into it. Discussion about other possible capital investments About the question of additional investment in the Gateway Visitor’s Center, Bill stated that they had planned to move across the street onto County property with a visitor center built to spec, with parking, trails in woods that would highlight the eco systems within those woods and the cost was expected to be $6.5 million. That was put aside because the price was considered to be too high. The Teal Lake site turned out to be much higher in price than originally expected because the offer initially was to be reasonable and attractive to the County. Eventually it was determined that there was going to be a lot of required investment in repairing the building and rent was going to cost $4,000 per month. ACTION ITEM: Discussion about possible capital expenditures will be continued to a work study meeting. Schedule Discussion about the final deadline for budget proposals of October 30 changing to a little earlier date. Diane felt the time between the Summary deadline and the October 30 deadline for the full budget packet was long. Philip stated that because the process has been officially launched this year, he didn’t want to change dates, but would entertain changes in scheduling for next year. Diane suggested having a meeting in the spring for long term planning. The consensus was that would happen. Chamber Consolidation: Discussion about whether LTAC funds are going to the County if the lodgings have Port Townsend addresses. It appears only a couple of lodgings are still in question. There was a concern that North Hood Canal did not have notification of at least one of the meetings regarding consolidation. Philip asked how chamber consolidation would affect eligibility for LTAC funding. Discussion. Philip stated that he would be glad to have a meeting regarding that subject. Crystal stated that the entities would have autonomy under consolidation for one year. The November LTAC meeting is tentatively set for Tuesday, Nov. 17, 2009 at 10:00 am. Philip suggested setting a meeting to determine what process we will use in That meeting is tentatively November to award funding (page 12 of packet). set for October 20 at 10:30 am. Meeting ended at 12:02 pm.