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HomeMy WebLinkAboutM040808 Jefferson County Tourism Coordinating Council Minutes April 8, 2008 Present: Members - Bill Roney, Anna Matsche, Kathie Sharp, Debi Bainbridge, Joy Baisch. Staff – Kitti deLong Guests – John Austin, Miriam Villiard, Diane Schostak Excused were Bob Huelsdonk and Frances Rawski. Minutes: Rain Forest Country was not added. On the last page of the minutes, change FAN to FAM. Delete “Kathie will back up.” Change Kathie Sharp’s name to the proper spelling. Kathie moved to accept the minutes as corrected. Anna seconded. Passed. Additions: Debi Frances wants to be replaced when we can find a replacement. She is excused today. County Commissioner’s Update – John Austin The BOCC approved the appointment of Anna Matsche and Bill Roney to the TCC. The BOCC passed the Critical Areas Ordinance, which will protect critical areas and still allow development. The Master Plan Resort (MPR) for Port Ludlow doesn’t automatically include “no shooting” areas. Financials Debi will make adjustments to how the budget information is presented to make it easier to read. Kathie moved to accept the financials with changes by Debi. Anna seconded. Passed. Travel Planner ACTION: Kitti will keep a file on changes for the next printing. ACTION: Is Pleasant Harbor RV Park still open? Kitti will check. John suggested that Seal Rock Campground and others be listed as seasonal. Falls View doesn’t open until late May. Rainbow Campground isn’t open all year. It was decided to put an asterisk after the names of seasonal campgrounds and at the bottom of the page, state that the asterisk means seasonal. Debi will give Susan Grantham a call to talk about how the inserts will be utilized. Bill has been placing 10 Travel Planners and 10 Jeff Co Guides (yellow and bright) in an outside box. The brochure that has been taken most often is the one with the bright colors. Kathie stated that studies show that smaller sizes work better. Spring Market Campaign – Diane Diane is delighted with how well the campaign is going. In the King 5 Email Blast, 760 people have signed up for the Getaway. People were clicking on the left (divided up by senses). The correlation was really good between the map and events. Revamped the list for next time and used 13 categories on the list and made web pages that map each activity. We are not getting a lot of phone calls from newspaper ads and so it appears that people are going to the web sites. Debbie Black’s email with web address is attached to the meeting packet. Kitsap Sun made a mistake in the first week’s ad. Banner read “Fall” rather than “Spring” so the Kitsap Sun gave us an additional 5,000 names. Are doing a broader distribution of Press Releases. Use of OPTC Logo . Diane suggested that we should share the leads from the ads where we used the OPTC logo. ACTION: Debi will ask to have a subcommittee draft language re: defining the use of the logo at the Tourism Commission meeting. There are two different “give away’s” and a website drawing. Mary in Diane’s office will be working on articles. Tourism Commission Update – Diane 1. The challenge with Mr. Youra – OPTC will send him a letter stating that OPTC has proprietary use of the OPTC name. 2. The Tourism Commission discussed the limited winter use of the Hurricane Ridge Road, that more winter use would result from having the road open more winter days, and decided to have the Park send a request to the Forest Service to that end. Also discussed the Dosewallips Road and the need to open that. 3. Pat McCauley’s attorney will take on the Hurricane Ridge Road and the Dosewallips Road pro bono. The Dose is the only ADA accessible campground in the high park. Joy stated that we need a letter from BOCC requesting East Jefferson County access to National Park be open year around. ACTION: Diane will write a letter to the Park Service and then send to partners to use as a template. John stated this is “Disability Month.” The State has a new marketing plan. There is a follow up meeting in Port Angeles at the beginning of May to get final comments on the proposed marketing plan. There is great cooperation between Seattle, State Tourism Commission. Governor Gregoire is very supportive of Tourism. Hotels Concierge – Diane Visit to Hood Canal will take place on May 19. The visit to the west side will be on May 29. The Tourism Commission will help with airfares for the floatplane. Joy stated that the Quilcene/Brinnon Chamber of Commerce will contribute a couple hundred dollars for dinner and the Boy Scouts will take care of lunch. French Tour Operators Visit –Diane That all went well. Travel Channel – Diane The Travel Channel visit will concentrate on Park lodges. Also, there will be a visit by a Japanese TV group that is a direct result of the Japan trip. Kathie suggested doing a FAM tour next month to see the Taylor Process. ACTION: Joy will put together a FAM tour of South Jefferson County/Brinnon. After we see how many people are going, then will check into , tentatively on April 29 a bus. Those who are interested may stay for a no-host lunch after the tour. There will be no meeting in May. The next meeting will be June 10, 2008, at the Inn at Port Hadlock for three hours . We can distribute enough information before the June meeting to be able to make decisions then. Items on the agenda will be ’09 Budget Requests and the Fall Campaign. There was a discussion about a possible Transit presentation re: getting here from Seattle and back via Jefferson and Kitsap Transits. Bridge Closure DOT’s Theresa Gren will speak on that issue at Chamber meetings if you contact her. Meeting ended at 12:30 PM.