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HomeMy WebLinkAboutM081208 TCC Minutes, 8-12-08 10:00 am at the Inn at Port Hadlock: Members attending were: Bill Roney, Joy Baisch, Debi Bainbridge, Larry McKeehan, Kathy Sharp. Others attending were: John Austin, Dennis Richards, Miriam Villiard, Kitti deLong Diane Schostak arrived at 10:50 am. Additions: Bill Roney will not be able to attend the next meeting in September. Commissioner’s Update – John Austin Ferry Closure – Commissioners have endorsed having an additional ferry from Port Townsend to Edmonds. This is getting some serious support and attention. The Port Townsend Chamber visits boats that are docked at Indian Island (for ammunition handling) to give literature re: local activities. Most of the people on the boats are civilians. It might be a good idea for TCC to piggyback onto the Chamber procedure for information dissemination. Lodging Tax has stayed up in spite of ferry difficulties. John distributed the graph for the comparison of LTAC funds for this year with past years. Dennis distributed the latest information for budget reporting for 2009. Discussion. Financials – Debi Joy requested that she is included on the list to be notified when the new lodging inserts are ready after printing. Kathy asked why we are doing 8” x 11” Travel Planner. She would prefer something smaller. We have not had a discussion yet about size yet. Debi stated that there was $14,889 left in the budget to use for the fall campaign. Debi distributed OPVB/JCTCC Fall Marketing Campaign 2008 draft. Discussion about the various possibilities. Joy moved to go forward by spending the money that is left for the fall campaign, but to allow some massaging of proposal to fit within our budget. Bill seconded. Motion passed unanimously. Diane arrived at 10:50 am. 2009 Proposal Packets – Dennis Richards Dennis distributed the packet of reporting forms that Debi worked on to streamline. Debi announced that the budgetary financial requests are due September 1, and the full packets must be filled out and submitted by October 31. ACTION: Kitti will talk to Anna to explain the 2009 Budget Proposal Forms. Discussion. Debi explained the Proposal Form. 2009 Draft Budget – Debi Debi submitted a draft budget for 2009 to start discussion. Diane described the planned Coastal Cuisine and Waterfall Trail brochures. Discussion about using “Olympic” for above brochures. Diane explained that when you use a place name such as Olympic Coast or Peninsula, it is a non- issue. ACTION: Diane will email draft copies of the Waterfall Trail to members of the group. The Waterfall Trail Brochure is about to be printed. Grays Harbor is paying for one-half the printing for 30,000 brochures. The website is more important and Diane expects there is potential for an expanded website with capabilities for Blog, Journal to download, etc. We will be shown as a partner on the website and each can use the logo to drive people to the website. Miriam asked if the Waterfalls are tour-accessible. Diane stated that Willy Nelson has taken some tours to some of the waterfalls. Diane stated that the waterfalls have been grouped according to region by color in the brochure. Diane suggested having a sign at each Waterfall with the logo to make each stop recognizable. The geology of each area is being added to the website. Discussion. The increases in the draft budget for 2009 are $5000 under Coastal Cuisine, $5000 for Waterfall Trails and $5,000 for the Tourism Commission. Joy moved to move forward with the Budget as proposed. Bill seconded. Passed unanimously. ACTION: Kitti will ask Hattie when the deadline is for 2009 insert. Discussion about options on the Travel Planner with Port Townsend and whether or not to co-op with Port Townsend. Joy moved that we continue partnership on the Travel Planner with Port Townsend. Larry seconded. Passed unanimously. Fall Marketing Campaign – Debi Debi distributed information on the Fall Marketing campaign options that were researched by Debbie Black. Discussion about the various possibilities outlined by Debbie Black. Diane would like to keep King and Public Radio in mind for the Spring Campaign. Joy moved to accept the Fall Marketing Campaign Proposal. Bill seconded. Passed unanimously. Tourism Commission Update – Diane Tourism Summit has changed date to Wednesday, October 15, and will be in a workshop format on marketing. There will be six workshops with repeats two times so you can attend four events. Kelly Glazer will be the Keynote Speaker. Discussion about marketing in Canada since the Canadian dollar is strong. Diane is gearing up for the European Trade Mission. Diane would like PDF’s of everyone’s travel planners, travel guides, maps, etc., to put on a thumb drive for a media kit to take with her for presentations. The Tourism Commission has formed a committee to determine target markets for 2009, which she expects will include Canada. New Business – Diane Hattie has photos of Jefferson County that she gathered and would like to make available for us to use. The photos are for promotional use for County and we have unlimited amount of exclusive rights on the photos purchased previously. Hattie has requested $50 for the thumb drive, and the transfer and delivery of the photos with the notebook of releases and credits to the OPVB office. ACTION: We want good photos from Jefferson County. Please send them to Gloria in Diane’s office. She is coordinating. We especially need shoreline photos in East Jefferson County. Larry moved to pay $50 for photos from Hattie. Joy seconded. Passed . unanimously 2009 Budget – Debi Debi will put together the financial request for the TCC. Discussion about whether we need to have a meeting next month. Bill, Diane and Larry will not be available for the September meeting. It was decided that we do not need a meeting in September. Next meeting date is October 14, 2008, at the Inn at Port Hadlock. Diane suggested that there is a section of LTAC payers who are not represented in this group, those with a Port Townsend address but who are placed outside of the city limits. We need to explore a way to include them in this process. Diane also suggested that there was a communication gap between this group and Port Townsend. She suggested that we investigate sending a representative from this group to the Port Townsend LTAC meetings, and having someone from Port Townsend attend the Jefferson County TCC meetings. Meeting ended at 12:25 pm.