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HomeMy WebLinkAboutM011309 TCC Mintues January 13, 2009 Members Attending: Debi Bainbridge, Larry McKeehen, Kathy Sharp, Bill Roney, Joy Baisch Staff: Kitti deLong Others: John Austin, Philip Morley, Diane Schostak, Christina Pivarnik In the question of insurance for officers and board members, Diane stated that their lawyer had informed them that there are enough laws (RCW’s) to protect everyone on the board. Discussion. Bike Map Bill reported David McCulloch will attend the Feb. 10 TCC meeting to discuss the possible revisions and additions for improvements to the Bike Map. PT-LTAC The monthly meeting will be at 3:00pm today, and Christina stated the PT-LTAC meeting is always the same day of the month as the TCC meetings, on the second Tuesday of each month at the Courthouse from 3-5 pm. Minutes from Previous Meeting Joy moved to accept the minutes as written. Larry seconded. Motion passed unanimously. Additions Debi stated Bob Huelsdonk had resigned his position representing the TCC for the West End and that Marcia Bingham is interested in filling that position. Christina stated that the new Lodging Inserts that go in the PT/JeffCo Travel Planner are ready and she has a box for anyone who would like to have some. Christina reported that Port Townsend is getting ready to reprint PAD Maps, about 30-40,000. Changes need to be to Christina by next Friday, January 16. Ad Contracts Discussion about how PT-LTAC, PT, JeffCo LTAC and TCC can more effectively communicate and work together. Christina stated that her goal is to deliver a unified marketing message involving Jefferson County and Port Townsend. Christina stated Leader is printing two travel planners. She is considering letting the PT/JeffCo Tavel Planner go, and supporting the Leader’s insert that can be put in the Olympian and the Oregonian, in addition to newspapers for the entire Olympic Peninsula. The second one would go to all the VCB’s. Discussion. Debi will collate the Inn’s numbers for results from Portland from our marketing campaigns for the next meeting. Philip stated that if the County wanted to put money into the Leader Travel Planner to increase distribution, David Timmons would be happy to do that. Christina stated that Jeffconnections.com is an internal clearing house for business in the area and would be good for communication on bridge closures at present, but down the road it might include tips on how to start a business in Jefferson County, etc, as well as recent happenings. Kathy stated that Port Ludlow has a similar website and she would like us to check on that, PortLudlowToday. It has a community calendar and residents can put pages on it, but must join. Joy asked if the unincorporated lodgings with Port Townsend address had been sorted out. Philip will look into that matter. County Commissioner’s Update – John Austin John stated there is a threat to close 14 or 15 State Parks, including the Bogachiel, and Old Fort Townsend. The Bogachiel is the only camping park at the West End. Old Fort Townsend is the overflow park here and had a lot of money invested in it recently. Decision was made on outdated 2004 study before all improvements were made. We all need to write to our Legislators to say how important those parks are. Emergency Operations Director BobHamlin requests any information on any losses and damage during the recent snow storms and floods. Kalalock Lodge has approx. $60,000 loss due to storm damage. Reports to fill out can be downloaded from the Emergency Operations website. Last night, BOCC and PT City Council voted to help develop ways of working together. There is a strong push to meet more often. David Timmons and Philip Morley want to develop a cooperative relationship. Christina asked for an explanation for the Operation Fund on TCC Budget as well as the OPTC Budget. Debi explained that amount was not confirmed for any particular promotions, yet, but was to be determined as part of the Spring and Fall Marketing Campaigns. HeartoftheOlympics.com has morphed into our portion of the new OPTC website, visitolympicpeninsula.com. Kathy moved to approve 2008 Financials. Joy seconded. Passed unanimously. State Report Required – Debi Debi will start TCC’s report on where money was spent, and results, during 2008. That report is due March 31. Each entity will have to make a good faith, educated guess of results since we did not know that we would have to submit this type of information until mid-year 2008, and did not know to keep those types of records for the first half of the year. Debi stated that we did not get the increase that we had requested for 2009, but did get the $85,000. Philip stated that we each need to raise questions about any language in the contracts that do not fit the situation so that corrections can be made. It was noted that each entity has a different situation, and so the language in the contracts needs to be refined to fit each particular situation. Joy and Bill and Larry will coordinate on the contract language and make suggestions to Philip. Debi will email corrected language for the TCC contract to Philip. Tourism Commission – Diane Diane stated that Travel Planners are out, earlier than usual, and the number printed has increased from 80,000 to 110,000. The Tourism Commission is in the process of sending out a RFQ to revamp the website to keep people on the site longer before they click off. Promotions are not yet solidified. No Bridge, No Problem – Pat McCauley and Russ Veenema are working on that to say that the difficulties with the bridge are short term things. Six people will attend the Call Center Training on Feb. 25, 9-12. Call Diane to coordinate. Discussion about possible trade shows. Kathy suggested renting a billboard on I- 5 as soon as possible. 2009 Budget Spring Marketing Campaign is in the works. Waterfall Trail Project: The brochure is almost finished and will drive people to the website. OPTC is keeping up with the website and printing more brochures. Olympic Peninsula Culinary Tourism Assoc: There will be a meeting soon to finalize this, includes Grays Harbor. Each community is being approached on Peninsula as well as Shelton, Quinault, and others. The Association will be looking at many things as well as distribution channels. It is expected that public dollars will be used to start and that member’s dollars will eventually drive this organization. Debi stated that the work that OPTC is doing is a very good value and that Jefferson County is getting a lot of benefit without having to do all the work. Discussion. Bill made a motion to approve funding $5,000 for the Waterfall Trail Project and Joy seconded. The motion passed unanimously. We will change “Joint Marketing” on Budget to read “OPTC” or “Tourism Commission.” Larry made a motion to approve 2009 Budget with the proviso that we may revise the commitment to taking part in the Travel Planner. Kathy seconded. Motion passed unanimously. Next Meeting: February 10, 2009, 10am to noon at the Inn at Port Hadlock. Everyone, please bring ideas for 2009 campaign. 12:04 John Austin left. Joy and Bill stated that they are happy with what we have done in the past year but maybe we should change it up a little. Christina stated that she has considered the radio stations that host The Wolf and The Mountain. These matters will be moved to the February meetings. Meeting ended at 12:15 pm.