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HomeMy WebLinkAboutM041009 TCC Meeting Minutes, 4-10-09 Members attending: Bill Roney, Joy Baisch, Frances Rawski, Anna Matsche, Crystal Hudson. Miriam Villiard attended via conference call. Staff: Kitti deLong Others: John Austin, Philip Morley, Diane Schostak, Christina Pivarnik, Bob Huelsdonk, Joe Baisch. Changes to March Minutes (informational only) : Add “Bill Roney chaired the meeting.” Change on page three from Port Hadlock to Inn at Port Hadlock, on page two, change name under Bike Map from Mike McKennah to David McCullough. February Minutes: Anna moved to approve February Minutes. Crystal seconded. Motion passed. Financials – Kitti Everything is on track. Anna moved to approve the Financials. Crystal seconded. Motion passed unanimously. Commissioner’s Update – John Austin Sean McLain’s email was very good. Lynn Kessler has 24 sponsors signed on for “Opt- Out.” It appears Jim Hargrove will be supporting Opt-Out. Now need to get the Governor to sign off on that program. Nora Porter originally thought of that idea. Lodging Matrix – Christina We still have 10,000. Chair & Vice Chair Crystal made a motion for Joy to be Chair of the TCC. Anna seconded. Motion passed unanimously. Joy made a motion for Bill to be Vice Chair. Anna seconded. Motion passed unanimously. Discussion about the request for UBI Numbers for lodgings – County Treasurer keeps those records. It was decided that we will continue to practice asking for voluntary disclosure of UBI Numbers and then get verification from the County Treasurer. Uncas & Unincorporated Port Townsend Discussion about how to get involvement and how to do outreach. Frances and Crystal will make the first contact via a letter to invite lodgings to attend a TCC meeting so that we can get their views. In this letter, requirements for involvement will be specified (need a Washington State UBI Number). Crystal and Frances will report on this at the next meeting. Proposal to Charge for Travel Planner and Travel Planner Fulfillment Change were both moved to next meeting. Spring Marketing Campaign Update Debbie Black submitted a written report, attached. Southern Strategy – Christina Pivarnik Christina, Diane, Joy and Meri Parker from Neah Bay were on the Committee. Christina presented a tri-fold brochure. This brochure will be sent with East County Journal, and to 60,000 zip codes in Vancouver, including some in Portland, and will also be in the Olympian. It will be easy to do a reprint if we decide to use it again. Giveaway on back will inspire people to go to the website with Getaway and Kayak Trip. We have a little bit of an overrun and are talking about doing something in Victoria with the extra brochures, maybe a trade show. Tourism Commission Update - Diane Crystal and Diane went to Victoria to Annual General Meeting (AGA). Kelly has brought a proposal to the Tourism Commission re: Chek TV Evening Magazine. There will be 10 different evening programs featuring various things in Victoria, with three programs scheduled for the Olympic Peninsula. Their crew volunteered to come over beginning May to film this segment. Lodgings are comping rooms, Tourism Commission is giving $1,000 for meals. This will air in June during Bridge closure. No Bridge, No Problem Art work went out last week. French Media FAM Tour were last week. Next week, there will be eight German tour planners plus escorts and drivers. Will only be doing Twilight on the Peninsula. There will also be a writer and photographer here from Japan who will write on hiking on the Bogachiel, High and Low Divide, Elwah and Quinault. Culinary Tourism and Waterfall Trail are about ready to launch. PT-LTAC Update – Christina New Coho Magazine is good for 12 months, is reaching out to partner with everyone they can. Port Townsend partnered with Mainstreet on “Meet Me in Port Townsend,” partnered with Diane on the back page. Has been dubbed as an “in-flight” magazine. Life on the Other Side – to include all of Jefferson County, has had art work made and will have them available for everyone to use. Christina presented a new logo that will be available for everyone to use, will be in Norwester Magazine and Yachting Magazine. Media-wise – Q13 had three segments on Port Townsend last night. Kenmore Air will go to Port Ludlow and Port Hadlock. There are 14 lodgings that will comp air fare if visitors stay there. Sunset – Port Townsend will be featured with Food Scene in Port Townsend, includes Nash Farms in Sequim. Will be an article in July in VIA Magazine, which is the AAA magazine. Ten Concierges from Seattle came in last week. Christina presented new technology, Quick Response Coding (Spatter Response), which Port Townsend is planning to use, and she would like to extend use into the county. Will be able to list accommodations, restaurants on phone, click on listing and will get menu, then phone number. Can use this with windows, also can almost use this as a walking tour. Emergency Services will be able to use this. Port Townsend has partnered with Intellicheck-Mobilisa to use this system, which is popular in Europe and Japan but is new here. Bridge Opening – Will be a huge splash on Seattle side. ACTION ITEM – Christina will send the announcement of the Bridge Opening event to Kitti who will distribute to TCC members. Next Venue for TCC meeting will be at Port Ludlow. Additions to Agenda Business Expo – Crystal and Frances The Business Expo is being led by Port Hadlock Chamber, booths are almost full, will be on Thursday, May 7, from 2-6:00 pm. Meeting ended at 11:15 am.