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HomeMy WebLinkAboutM071409 TCC Meeting Minutes, 7-14-09 10:00 am at the Inn at Port Hadlock Attendees included Bill Roney, Crystal Hudson, Joy Baisch, Larry McKeehen, John Austin, Kitti deLong. Frances Rawski attended via phone. Christina Pivarnik, Diane Schostak and Carol Woodley arrived at 10:30 am. Excused: Anna Matsche Absent were: Miriam Villiard There was discussion about LTAC funding and Chamber consolidation. Carol Woodley arrived at 10:30 am. Discussion about Chamber consolidation continued. It was determined that Dana Petrick and Paula Zimmerman represent Port Ludlow Chamber. 10:40 Christina Pivarnik arrived. 10:45 Diane Schostak arrived. Minutes There were no changes requested. Bill moved to accept June’s minutes, Crystal seconded. Motion passed unanimously. Larry moved to accept May’s minutes, Crystal seconded. Motion passed unanimously. John stated that according to Robert’s Rules of Order, people who were not present at the last meeting can still move to accept minutes, second, etc. Financials – Kitti June Financials. Crystal moved to accept the Financial Report. Bill seconded. Motion passed unanimously. May Financials. Larry moved to accept the Financial Report. Bill seconded. Motion passed unanimously. Commissioner’s Update – John Austin Had a meeting with David Moseley on the progress being made on the Island Home Ferry. Will be finished sometime next year. The County is still hurting financially. John will be going to a meeting of PEW trust for the State of Washington. The County hopes to be able to fund an extension on the Larry Scott Trail, which will be a very attractive venue for tourists. The State Board of Health stayed at the Inn at Port Hadlock. People were very impressed with the place and the views. Christina stated that Whidbey Island is working with Port Townsend to do a big bash on completion of the Island Home Ferry on August 10, 2010. Diane reminded us that there was training for members of chambers and olympicpeninsula.org Gateway VC on at the Lincoln Center in Port Angeles on July 22 from 10am to noon. 11:13 am - Dan Youra made a presentation of Pippin. Visitors can look up restaurants, etc. Is more individualized that YELP and can brand. Has scanning/GPS abilities to use as you travel. Pippin is similar to Twitter. Is accessible in western US and Canada. Dan Youra left at 11:28 am. Continuing Business: Progress on Inviting Unincorp. PT to Participate – Crystal This matter has been tabled. Hire Trainer – Bill Bill has had some concerns about using the website but has had some success, as well. He would like to table this matter until after the training on July 22. Co-op Marketing Agreement – Joy Joy passed out copies of the Agreement with OPTC. Frances will get copies to whoever needs copies. OPTC Travel Planner – Joy Discussion about what choice we will make for a Travel Planner next year. Christina reminded us that the Leader’s Getaway Guide is interactive and can be on each Chamber’s website. She would like the OPTC Travel Planner to become interactive as the Leader’s Getaway Guide is now. Discussion. Christina is looking at doing fulfillment with DVD’s and may include a smaller, envelope-sized, slip-in brochure. Discussion about size of brochure that we need/want. It was agreed that the Getaway Guide is too big. OPTC Travel Planner is a good size. Christina is considering charging a handling fee for mailing the print piece. Bill stated that Gateway splits mailing costs with Port Townsend and that it would be much more cost effective to send CD’s. Diane stated that the OPTC Travel Planner will be printed without advertising this next year, which was decided at last year’s OPTC meeting. That Planner does include lodging in Jefferson County and Port Townsend. Christina stated that Port Townsend has been thinking off a smaller brochure that would mail for one first class stamp that would be specifically about Port Townsend. John Austin left at noon. Tourism Commission Update – Diane Diane requested a “wish list” of items to be included in the Travel Planner. Discussion about the balance of the travel planner budget. ACTION ITEM: Diane will have Gloria make copies of their DVD to give to each partner at TCC to be available on July 22. Christina Pivarnik stated that Port Townsend will contribute more to the OPTC. Diane would like to keep the same number of pages in the OPTC Travel Planner. Discussion about each core city on the Peninsula wanting to maintain their own identity. Bill suggested we support OPTC’s Travel Planner and partner with Port Townsend to make a piece about Port Townsend and Jefferson County, similar to the Southern Strategy piece. Christina stated that the cost for design for the Southern Strategy brochures was about $1,000. Diane stated that the Waterfall Trail brochure cost about $5,500 for 50,000 copies. Christina estimated that the cost probably would be about $10- 12,000 total for a piece for Port Townsend/Jefferson County, and she will take that suggestion to the LTAC meeting this afternoon. Joy suggested that we put money toward geo-tourism. We need to have a committee meeting to discuss this. Tourism Commission Update – Diane This matter was passed because almost everyone was at the Tourism Commission meeting last week. PT-LTAC Update – Christina Christina stated that Egile Milburg, State Executive Director of Tourism, will do a culinary tourism tour of Jefferson County that includes North Hood Canal, County farms, Port Townsend (dinner at Brasica), Farmer’s Market. Washington Public Ports had a Director’s Conference at Port Ludlow that included 55-60 people. Fall Marketing Campaign Christina is in the conceptual stages of an October promotion tentatively called “Music Media Migration,” a music creativity weekend that ties into Centrum. Joy asked if a form for giveaways could be used and that some guidance is needed. Christina stated that Port Townsend would like to partner with us on the Fall Campaign. The next meeting will be August 11 at the Inn at Port Hadlock . Meeting ended at 12:45 pm.