Loading...
HomeMy WebLinkAboutM101309 TCC Meeting Minutes, Draft, 10-13-09 10:00 am at Quilcene Historical Museum Attendees included Bill Roney, Joy Baisch, Mari Phillips, John Austin, Larry McKeehen, Lisa Brush, Christina Pivarnik, Judy Courtwright, and Kitti deLong. Miriam Villiard and Diane Schostak attended via phone. Excused was Francis Rawski. Unexcused was Anna Matsche. Minutes Change on third page to show that Leslie Locke is taking over for Julie Mathes, not Erin Lundgren. Change spelling of Quileute Tribe to be accurate. Mari made a motion to approve the minutes as amended, Bill seconded. Motion passed unanimously. Financials This month so far, we have received invoices for: Fall Campaign $ 664 Design on Travel Planner 4,500 Admin Services 729 ______ Total $5,893 We expect to receive one more bill this month, which will be from OPTC for the monthly portion of our support, but that amount is unknown at this moment. Bill moved to accept the Financial Report as presented. Larry seconded. Motion passed unanimously. Additions – None Commissioner’s Update – John Austin Over the next five years, we will need to come up with $1.5 million reduction in the County Budget or find a way to resolve differences between revenue and expenses. 2010: There will have to be cutbacks in a number of areas. Parks : We must close the campground at the Tri-Area Center; The Quilcene County Park next to the community center will close for overnight camping, but the vault toilet and the water tap will continue to be available; Shine will close; Oak Bay will stay open because it makes money. We are cutting back on support staff for parks and rec, keeping only Molly. The County is looking for people to volunteer to sponsor or adopt a park. East Beach on Marrowstone has a couple who are adopting that park. Memorial Stadium is the responsibility of the County to maintain but there is not enough money to maintain the roof, which needs work now. Also, North Beach Park is going to be maintained in part by Fort Worden State Park with some help from neighbors in the area. Falls View still needs about $50,000 to hook up to the water system. John Austin will go to the State Board of Health for a meeting to find out what can be done at Falls View Park. John Austin asked Chuck Russell if he would like to be on the TCC. He said yes and then John put that on the BOCC consent agenda. However, the recommendation for a TCC Board Member must come from the TCC. John doesn’t know what the process will be to rectify this. Discussion about how to choose a Board Member, and about Bylaws. Bylaws Discussion about requiring outgoing members to transfer all records to his/her replacement member. Diane felt that we don’t need to put that in the Bylaws, but that Kitti needs a checklist of items to send via email to each new member, and then to have an orientation with each new member. Discussion about having a formal system of alternates. John stated that most of the County meetings have a system of alternates which guarantees a quorum. Discussion about alternates being able to vote in place of the Member whom the alternate is temporarily replacing at a particular meeting. Alternates need to be formally identified. Bill made a motion to change the Bylaws that each voting Member finds an alternate so that representation remains equal in each area. Joy requested a Friendly Amendment to add the word “formal.” Bill accepted. Larry seconded. Motion passed unanimously. Action Item: Kitti will call the Members who were not present to get their votes. Action Item: Kitti will redo the Members List. Crystal’s Replacement: Discussion that Crystal’s replacement needs to be involved in the Tourism industry, but doesn’t need to be a member of the Tri-Area Chamber. Discussion. Larry moved to table the issue about having Chuck Russell serve as a Board Member to give Port Hadlock an opportunity to determine who they want as a representative. Bill seconded. Motion passed unanimously. Action Item: Kitti will call Amanda Lovelady to invite her to be a Board Member of the TCC. Fall Campaign: Debbie Black Debbie presented a written report, attached to our meeting packet, because she will be traveling today. Christina Pivarnik has two Inns that would like to take part in the promotions but she doesn’t know if they want to step up to the plate with six nights each instead of two nights each. Symposium Support This matter was moved to the next meeting. OPTC – Diane Everything is about the Summit right now. Everyone is very busy. Doesn’t have a Travel Planner Budget yet. PT-LTAC – Christina Pivarnik During a mini-retreat, PT-LTAC is seriously looking at going to quarterly meetings, though the committee wants to keep up with monthly reports. The group wants permission to distribute TCC minutes, after we have approved them, to the PT-LTAC Committee. ACTION ITEM: As soon as changes are made to TCC Minutes, forward them to Christina Pivarnik so that she will be able to forward them to the PT- LTAC Committee. Filmworks Tour Christina took two ladies from Filmworks Office for 3.5 hours around North Hood Canal and they were duly “wowed” by our spectacular scenery. Marketing Plan for 2010 Christina derived the following information from a marketing committee that met in early October:Christina wanted a general feeling for “Life on the Other Side,” and whether the marketing committee wanted to use it or not. The answer was “Yes.” Will maybe do some street light banners with various icons on them. Enjoy Pt will be directed to PT Guide, which will include the County, is now a new website. Twitter automatically populates Facebook for enjoy PT website. Christina wants 500 followers by the end of the year. Christina invites us each to follow along. Christina also wanted to determine who their target markets are for 2010. This group recommended going with vertical marketing: Culinary Boaters/Groups Olympics in February – Targeting Vancouver Residents Festival Participants Web-based marketing with Mainstreet Music Promotions They want to be part of the Washington State Travel Planner First Night Social Networking Films Trade Shows Media Port Townsend was named “One of the Top Five Outdoor Cities” by Seattle Times; named “Destination of the Month” by AAA; also will be a four-page feature in NW Yachting Magazine. Content of Travel Planner Diane would like three or four people to meet with her maybe after the OPTC meeting to start process to determine how the Travel Planner should change. Inventory of Brochures This matter was moved to the next meeting. Next Meeting will be November 10, 2009, at 10:00 am at the WSU Extension Office in the Madrona Meeting Room at Shold Park in Port Hadlock. Note: Christina was invited to join Team Jefferson to work on the Economic Council.