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HomeMy WebLinkAboutM110910 TCC Minutes, 11-9-10, Draft Madrona Room, WSU Extension Members attending were: Chuck Russell, Bill Roney, Miriam Villiard, Diane Schostak, Joy Baisch, Lisa Brush via conference phone, Allison Willing. Friends attending were: Christina Pivarnik, John Austin, Jennifer MacGillonie Staff: Kitti deLong Unexcused: Amanda Lovelady Financial Report, 10-12-10 There were three invoices presented for payment in November: 2010-31 OPVB, Portion of Fall Campaign $7,022.70 2010-19 OPTC, Joint Marketing Contract 1,430.05 2010-21 TCC Marketing Coordinator 771.68 _____________ Total: $9,224.43 There was confusions about the Invoice for the Fall Campaign. (Later in the meeting, Kitti talked to Judy in OPBV office and cleared up the confusion and the Invoice is correct). Miriam moved to approve the Financial Report as adjusted. Bill seconded. The motion passed unanimously. Minutes, 8-10-10 There were no corrections. Diane made a motion to accept the Minutes as presented. Chuck seconded. Motion passed unanimously. Additions None. Commissioner’s Update – John Austin Status of the County Budget is undetermined until after negotiations with unions. Proposition 1 passed so Sheriff’s, Community Center, Community Nurse, etc, are saved, and with the co-op with the City of Port Townsend, Memorial Field will be saved. John felt it would be a good idea to list the museum at Camp Parsons (the oldest Boy Scout camp in the nation) in the listings of museums. Discussion. John passed out the current graph and stat sheet of the Hotel-Motel Lodging Tax. In Jefferson County among the financial statistics for the county: REET, Sales Tax, Cash on Hand; the Hotel Motel Tax is doing relatively well. Welcome New Member Allison Willing was welcomed as the new member on the TCC Board. She has submitted a letter of interest to the BOCC. Bicycle Map Update: Bill Contributors to the Bike Map are: Port Angeles Chamber $1,000 Clallam Co. Public Works 2,000 OPVB 3,500 Sequim 1,000 Clallam County 2,000 Total $10,000 The amounts printed of the Bike Map are: Clallam County version 30,000 Jefferson County version 15,000 If we do have any funds, David would like us to contribute. Pad Map: Bill Bill has estimates for the reprint for the beginning of 2011. Bill will send quotes to Kitti and Kitti will distribute. Six Best Winter Hikes: Bill Diane requested information re: low elevation hikes and would like to have a brochure of very simple hikes. Joy has some maps from the Forest Service for their area that are already printed. Christina will provide some hikes for Port Townsend by early December. Bill asked if this was a good idea (if these were designed in a simple manner so they can be copied easily, etc.) Discussion. Joy will get copies of South County maps to Bill. Miriam will have Larry Scott from Port Ludlow call Bill re: the trails there. 2011 Meeting Schedule: Kitti After discussion, it was decided the following would be the meeting schedule for next year: January 11, 2011 WSU Extension Center February 15, 2011 Phone Conference* March 8, 2011 Phone Conference* April 12, 2011 La Push (Diane & Kitti will set this up.) May 10, 2011 Phone Conference* June 14, 2011 Brinnon July 12, 2011 No Meeting August 9, 2011 Phone Conference* September 13, 2011 Phone Conference* October 11, 2011 Port Ludlow November 8, 2011 Phone Conference* December 13, 2011 No Meeting *Conference Call Meetings will be conducted via Diane’s Conference System: Diane’s (OPTC) Conference Call info: 1-866-212-0875 is the call-in number, participants then dial in the pass code 8006143# There will be no meeting in December, 2010. The next meeting will be January 11, 2011, at 10:00 am at WSU Extension Center. Fall Campaign Report: Debbie Black Attached OPTC – Diane At the OPTC Meeting last week, Freelock made a presentation about web hits and how to make our website a little more “sticky.” Lodgings and “things to do” are where most people go to on that website and are considering a little more of a navigation bar. Diane has brought Culinary rack cards, also has dental floss, window clings and buttons. Web design contract: have released the design contractor and are starting over, have lost two months. The State Tourism Office is going to change. They are considering a 501C6, which is a trade organization and are looking at how to fund that. They are asking for input across all sectors and how to do that fairly. Discussion. There is no state LTAC collection to support that office. Tourism Day: January 18 Diane is working on an annual report for OPTC and what has been accomplished. The next OPTC meeting will be on December 2 at 11:00 am in Sequim. PT LTAC—Christina The inaugural sailing of the new M/V Chetzemoka will be this Sunday, Nov. 14th. We’re expecting 750-1000 people. It’s a busy time of organizing all the details! The ferry is taller than the Klickitat so it gives you a higher perspective of Port Townsend from the deck. The top two levels contain the seating. Bicycles can be stored on the second level. There will be a galley on board and apparently WSF has put in an application for a liquor license. Port Townsend City Council commissioned a painting by Max Grover to be presented to Pierce County as a thank you for use of the Steilacoom II. It will be presented during the inaugural sailing. The City of PT, Port of Port Townsend and Jefferson County (with the County Commissioners and County Administrator paying for the County’s portion with their own monies) will have an ad in the PDN on Friday, in the Leader next Wednesday, and in the Whidbey Examiner tomorrow. This is an ad thanking WSF, the State Legislature, Pierce County, the S’Klallam/Klallam tribes, JCHS, Blue Heron Middle School and the citizens on both sides of Admiralty Inlet for the new ferry. A holiday promotion will run on KING FM, encouraging visitors to come to both Port Townsend and Coupeville for holiday activities, while riding the new Chetzemoka. There was a PR workshop hosted by Edelman, WA State Tourism’s PR firm, in October. Christina, Mary Brelsford (communications manager for OPVB) and Barbara Hanna (Sequim marketing director) attended. With State budget cuts that Diane mentioned at OPTC last week, they are trying to figure out how to most cost- effectively promote the State in 2011. The new campaign will be called, “Share YOUR Washington” and will be fashioned from a similar campaign run by Florida last year. Christina will send her notes from the meeting to Kitti and she will forward them to the group. Northwest Backroads ran a nice piece on Finnriver Farm. New Business Allison asked if there was any chance we could entice the Chimacum High School video students to do a video for You Tube to advertise Jefferson County? It was also noted that Pamela Roberts, 4H leader for Jefferson County, has a crew that produces videos too. Jennifer announced that there is a meeting Friday regarding branding Jefferson County. PortHadlock.org and PortHadlockChamber.org will be replaced with a new tourism Website. This meeting will be from 1-3:00 pm at the Port Hadlock Library. Keven Elliff will facilitate the meeting. This project will be going on for the next 2-2 ½ months. Diane moved to adjourn the meeting at 11:40 a.m.