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HomeMy WebLinkAboutM010813 TCC Draft Minutes, 1-8-13 Brinnon Visitor Center, Brinnon 10:00 am Members attending were: Allison Willing, Carol Christiansen, Joy Baisch, Bill Roney, Jennifer Lampe. Excused: Diane Schostak Unexcused: Amanda Others: Christina Pivarnik via phone. Staff: Kitti deLong Minutes, 11-13-12 Allison moved to approve the Minutes as presented. Jennifer seconded. Motion passed unanimously. Financial Report, End-of-Year 2013: Bill suggested that the method of payment for TCC be changed to a more equitable system more similar to other LTAC recipients. Discussion about possible ways that could happen. Bill made a motion to ask the Jefferson County Auditor, Donna Eldridge, what to do about this. Allison seconded. Motion passed unanimously. Kitti reported that the last time she talked to Rose Ann Carroll at the auditor’s office, she said that we have $29 current balance after paying all the invoices. Joy asked that we request to carry that balance over into 2013. Carol moved to accept the Year-End Financial Report as presented by Kitti, which includes $2608 Supplemental Increase from 2011, and request that the auditor forward to next year the $29 ending balance in the TCC account. Jennifer seconded. Motion passed unanimously. LTAC –PT, Christina Port Townsend may have a little less to spend on promotions this year but will not know for sure until after the meeting this afternoon. The City’s Lodging Tax budget for 2013 is based on an anticipated income of $340,000. Christina will be presenting to the Jefferson County Chamber on January 28 on “Why Tourism Matters—Locally, Regionally and Statewide.” Culinary Loop: Steve Shively is the membership services director for the Culinary Loop and the quarterly meeting is next week in Port Angeles. There will be a reception at Michaels, business meeting on the morning of the 15 at the New Day th Café with lunch panelists talking about the importance of tastings and how they can affect increased sales. Washington State Ferries: Christina has participated every other month on the marketing committee. In late November, a new campaign called “Go Somewhere” was launched to cross-promote all the WSF-served communities, encouraging locals to come aboard a ferry and visit another ferry-based community. Two feature films, one documentary and a TV commercial were filmed in Port Townsend last year. More is targeted for this year. Port Townsend was mentioned in over 50 media outlets in 2012. American Cruise Lines will come into Port Townsend for 15 visits in 2013 bringing 80-100 guests for each port-of-call stop. WTA: The WTA Summit will be March 12 in Olympia. Christina encouraged everyone to save the date and attend. More details to come. Additions to the Agenda None Commissioner’s Update – John Austin John was absent due to illness. OPTC - Diane Diane was excused due to a doctor appointment. Marketing Campaign – Debbie Black Kitti announced that Debbie has now taken a marketing position on Tuesdays and will not be able to call in. She will make written reports. Kitti also announced that the Leader will now not accept meeting notices sent via email. Notices now have to be sent via USPS or FAX. 2013 Draft Financial Plan After discussion, Jennifer made a motion to approve the Preliminary Budget with the ability to move the numbers around to fit the amount awarded. Bill seconded. Motion passed unanimously. Kitti will adjust the numbers and send the 2013 Draft Budget to Board Members. Invoices Two invoices this month: Elk Meadows, Mileage to Mason County for Joy & Stay at Elk Meadows for Diane Schostak for presenting to Mason County to join us for promotions: $175.62 Coordinator’s Services & Expenses: $710.62 Jennifer moved to pay the bills. Bill seconded. Passed unanimously. Discussion about Allison’s idea to promote rural Jefferson County, which may include a contest. For the moment, the subject of these promotions will not be broadcast. It was suggested to incorporate mileposts into this promotion. Joy, Bill, Allison and Kitti are working on this. Articulate Goals for Co. Hospitality – Joy We have not articulated well what our successes and failures and what our final product has been. Joy suggested using the Dean Runion Report and wants us all to use the same format so we have consistency, and reports are then more understandable. It was determined to include visitor counts from Gateway VC. Bill will send Christina’s report to Kitti. Discussion about the state of the Bayshore Motel, which closed at the end of 2010, and what the possibility was of opening. Joy stated that the County now owns the Bayshore. Allison suggested that the TCC write a letter to the BOCC stating how important it is to get the Bayshore up and running. Allison asked if some of the LTAC Reserve monies could be used to re-open the Bayshore Motel? Discussion. It was determined that TCC would have a meeting with Philip and John to propose this suggestion. Quilcene Museum Update – Carol The first concert of the year will be on June 8, Rock & Roll with Lotus Street Taxi. Will have beer and wine garden featuring the 101 Brewery. Quilcene Museum is starting to organize a calendar to keep track of events. The Worthington Campaign is approx. $220,000, so almost at the goal. Now is a big push through June 1. Kitti announced that Chuck had retired from the Board. Discussion about how grateful the Board has been to have him as a part of TCC. For his replacement, it was determined that possible Board Members will be interviewed as part of the take-in process. Kitti will approach four possible candidates. It was determined to ask Cara Swanson from Jefferson Transit to attend the February TCC meeting for discussion about our Spring Campaign. Next TCC Meeting will be Feb. 12 with venue TBA at a later date. Meeting ended at 12:45 pm.