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HomeMy WebLinkAboutM051413 TCC Minutes, Draft, 5-14-2013 Quilcene Historic Museum 10:00 am Members attending were: Bill Roney, Carol Christiansen, Joy Baisch, Allison Willing via phone. Others: Christina Pivarnik via phone. Friends: John Austin Excused: Mike Zimmerman, Diane Schostak Staff: Kitti deLong Commissioner’s Update – John Austin The State Transportation Commission will be here on May 21. Will present at the Maritime Center or at the Park and will be here for two days. Will look at the Larry Scott Trail, I-5 Corridor, and Roundabouts. Phil Johnson may be able to get an award for a substantial amount of funding for the Worthington House. HMLTAC – Lodging Tax receipts are starting to look better. This is the second best year since 2007 for General Sales Tax. John saw Alan Iglitzin and Lee Heron, organizers of the Olympic Music Festival, which starts on June 29. Everyone is excited for the Festival to begin. John went to the end of the Larry Scott Trail for the first time and it was stunningly beautiful. PT-LTAC – Christina Rhody Festival is starting this week. Christina is hoping the weather cooperates. She feels she has developed a new job as the on-shore cruises director because of all the difficulties so far. This is a very up-scale clientele, and they are very particular about what they want. The first week they were not able to dock at Union Wharf. This week, they were able to do that. The ship had to stay in Friday Harbor because of weather and will come into town tonight. In the midst of all this, the ownership of Union Wharf transferred from the City of Port Townsend to the Port of Port Townsend. But that is a good thing because the Port is sending down a couple of people to help dock the ship. The Historical Society has been helping with invoicing all the entities involved. Christina attended a retreat a week ago with the WA State Ferries marketing committee for the cities that the ferries go to. $150, 000 has been earmarked to market the ferries for people to “go somewhere,” and this includes Sydney, BC. It is good to be working with marketing into Vancouver Island. Minutes, 4-9-13 Carol moved to accept the Minutes as presented. Allison seconded. Motion passed unanimously. May Financial Report Kitti requested to be reimbursed for $85 for a web design class with Renne Brock- Richmond at Peninsula College in Sequim in support of Visitthedragon.org, and for $200 paid to Bonnie Story for web design work. Discussion. Carol moved to pay both those requests. Allison seconded. Motion passed unanimously. Carol moved to approve the May Financial Report as revised to include the $285 previously discussed. Bill reminded us that the Adventure Map reprint will be $3,000.05 with Sales Tax. This map will be called the “Activity Map because another person in the State has trademarked that name and is threatening action if we continue to use that name. Invoices for May: OPTC, Marketing Partnership (from April) $1,220.51 OPVB, Portion of Spring Campaign 4,234.68 OPTC, Marketing Partnership (May) 5,369.00 Leader Getaway Guide (Lodging List Placement) 1,450.00 M.V.COHO Magazine AD 510.00 Marketing Coordinator 812.77 Printery, Reprint of Activity Map 3,000.00 Youra Media, Changes for JeffCo Activity Map 500.00 K. DeLong, Web Design Tuition 85.00 K. deLong, Bonnie Story Web Design Reimburse. 200.00 Total: $17,381.96 Carol revised her motion to include all items discussed above, including the $285 request from Kitti, and the $3,000.05 Activity Map Invoice. Allison seconded. Motion passed unanimously. Additions: Joy would like to address budgets. Christina: Bill has been involved in the Retreat Committee with homework that has gone out. Has been a good planning session and based on planning session, the retreat should be good. She suggests that Unincorporated Jefferson County should get together to answer the questions in the homewor, which need to be in by May 21 to Gloria. Quilcene Historical Museum Update – Carol Used LTAC money to make a rack card, which looks very good. Worthington House: Donations now are at $273,000 with 41 days left to finish the campaign, which should end June 30. Has been a magnificent ride. There is still a bill in the House and Senate for $210,000 for phase 2. Linger Linger has put out a poster with scheduled events through September. The half-marathon is sanctioned. Election of Chair – Bill Discussion about the fact that Joy’s term as TCC Chair has ended re: BOCC. Bill made a motion to elect Joy as Chair for 2013. Allison seconded. Motion passed unanimously. Discussion about the By Laws. Kitti will send the By Laws to everyone. Discussion about whether we need to vote for Vice Chair. Bill will share with the Board his description of TCC that is for the retreat. Christina will start the retreat with an overview of what OPTC is and does and describe Spring and Fall Campaigns, particularly for the benefit of new OPTC Members. North Hood Canal – Joy Shrimpfest has 15-20 food venders and have the food permits in place. Has cost $20,000 for infrastructure so far. Have advertised on the radio. Posters were turned down at the visitor center in Port Townsend because Brinnon is not part of their area. Christina will talk to Teresa and will try to get that attitude changed. The Tribe that Shrimpfest normally buys shrimp from went out a week early and they will not be able to go out again in time for Shrimpfest. The festival will go through about 700 pounds of shrimp, which will help break even on infrastructure costs. There will be a stage for the music presentations. Adventure Map – Bill Bill stated that the Jefferson County Adventure Map is never displayed in Port Townsend’s Visitor Center but Bill always displays Port Townsend’s. He feels that if Jefferson County Chamber is receiving LTAC money, then they ought to be “Jefferson County Chamber.” Joy asked if anyone wanted to build a field kitchen, but there was no positive response. Shrimpfest will be able to borrow a field kitchen from George Sharp in Olympia, or would not be able to have Shrimpfest. Geocaching – Joy Joy reported David Wagner from Hoodsport spoke at the Geocaching Workshop put on by Mary Brelsford before the OPTC meeting. He is willing to come up to help us learn to make some geocaching sites. Discussion about how that will work. John left at 11:17 am. West End Member – Kitti Kitti reported a discussion with Walter that he would like to be a part of this if we can get the BOCC to allow him to sit on both the LTAC and TCC Boards. Carol moved to invite Walter Kochansky to serve on the TCC Board as a tentative measure while we get agreement from the BOCC. Allison seconded. Vote passed unanimously. Trademark – Kitti Kitti reported that since the TCC was not a legal entity (i.e., not a sole proprietorship, a partnership, nor a corporation), the TCC could not apply for a Trademark. Discussion. Kitti offered to apply for the Trademark in her name, and then transfer that Trademark to TCC when it became a corporation. General agreement was to go ahead with this. Social Media It was decided to invite Bonnie Story to the next TCC meeting in June. Discussion about how Search Engines work, that they do not see pictures, and that they need place names, etc. We will work more on effectively getting the attention of Search Engines. Bill made a motion to adjourn. Carol seconded. Meeting ended at 11:42 am.