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HomeMy WebLinkAboutM010414 TCC Draft Minutes, 1-14-2014 Port Ludlow Associate’s Office 10:00 am Members attending were: Allison Willing, Joy Baisch, Bill Roney, Jennifer Lampe, Diane Schostak, Larry McKeehan, Walt Kochansky via phone Friends: John Austin, Christina Pivarnik Staff: Kitti deLong Minutes, 11-12-2013 John recommended a change regarding Joy’s statement, that north and south were reversed. Kitti will make that change. Allison moved to approve the minutes as amended. Jennifer seconded. Motion passed unanimously. Financial Report, End-of-Year 2013: Kitti reported that we have paid Backpacker Magazine $1,000, and then decided not to go forward with the promotion in the OPTC meeting last week. If the money is returned now, it will go into the County General Fund, and TCC will not have the ability to use it. Discussion about the best use for these funds. Kitti will ask for clarification on the offer from Backpacker for an ad at the value of almost $6,000 for the $1,000 that we paid, with confirmation in writing re: what that offer entails. Diane moved to leave the money with Backpacker Magazine, and ask for clarification on whether we can retain that money for a future promotion in ONP Magazine. Bill seconded. Motion failed. Joy abstained. Jennifer moved to accept the 2013 End-of-Year Financial Report. Diane seconded. Motion passed unanimously. Commissioner’s Update – John Austin General sales tax is up 16% over what was expected and that appears to be a good sign, is at about the same level as it was in 2008. We have an improvement in Lodging Tax over last year. There will be a meeting at Jefferson County Library on February 27 re: transferring Gibbs Lake ownership to Jefferson County in a trade, which will allow more active use, such as bicycles, horseback riding, etc. That property is approx. 800 acres. John will attend WTA again this year. He will also be going to the Legislative Summit at the end of February. Will take more information about Dosewallips Road going up the valley. Discussion. Kitti will gather letters of encouragement for Rep. Kilmer. The County has reached the point where it can no longer support Rec programs. Jefferson County is the only county in the State to hold county programs. It is not usually the aegis of the county to hold those types of programs. Discussion. John left at 11:10 am. January, 2014, Financial Report Discussion about Social Media Marketing. It was agreed to change the name of that category to Digital Marketing, which will include Bonnie’s wages and paid promotions. Waterfall Trails will be featured in Sunset Magazine next month. Discussion about getting “Heart of the Olympics” going again. The numbers are really low on Visit the Dragon. We will look at available domain names. Diane thought the amount budgeted for Culinary Loop should be increased. Investors in Culinary Loop include: Clallam County, $5,000; Grays Harbor County, $3,000; Mason County, $2,000, Port Townsend, $1,000; Jefferson County, $1,000 plus $1,000 paid at the very end of 2013 to count toward TCC’s contribution in 2014. Culinary Loop’s total budget is $35,000, which includes memberships fees. Discussion about the level of contribution TCC should give. Move this item to next month’s agenda and invite Steve Shively to attend. Jennifer moved to maintain $11,600 for the purpose of promoting the region and we can look at whether some of those funds would go toward the Culinary Loop. Bill seconded. Motion passed unanimously. Larry moved to approve January, 2014 Financials as adjusted. Jennifer seconded. Motion passed unanimously. OPTC Contract: Bill, Allison and Joy signed the revised 2014 contract as presented. Discussion about changing the Port Ludlow representative on TCC from Bill Roney as #1 to Jennifer as #1 rather than as alternate. It was agreed that this matter will stay as is for now. The TCC meeting in April will be held at Kalaloch Lodge and the February meeting will be held at Port Ludlow Associates again. Larry and Joy will determine where the venue will be for the March meeting. 2014 Marketing Strategy: This matter will be moved to the February meeting so Board Members will have time to review materials. Bill will email TCC’s Marketing Strategy for 2014 from Retreat with Casey Reeter to review. Discussion. Discussion about forming a simple 501c6 non-profit and fund TCC as other entities do. Jennifer moved to add the formation a 501c6 nonprofit to next month’s agenda. Larry seconded. Motion passed unanimously. Kitti will invite Steve Shively to the next TCC meeting to represent Culinary Loop and discuss how the Culinary Loop program supports our County’s lodgings. Quilcene Museum – Larry McKeehan When the Museum registered the Worthington Mansion with the State, had to choose a time of significance, so chose “Settlement,” and “Architectural Interest.” Also had to choose a period, which is 1892-1936. It was registered as the Hamilton/Worthington House. Hamilton built it, and Worthington lived in it. The Worthington House has now been moved, the foundation has been built, and are now in the process of moving the house back onto the foundation. This is the heaviest house that Monroe House Moving Company has moved. Have an architect who is drawing plans to put the third story back on. Have friends with a sawmill who are cutting beams. Meeting ended at 12:25 pm.