The URL can be used to link to this page

Home My WebLink AboutM020916 Tourism Coordinating Council Jefferson County Minutes of the Monthly Meeting of the Board of Directors February 9, 2016 (DRAFT) The February 9, 2016 meeting of the Tourism Coordinating Council (TCC) for CALL TO ORDER Jefferson County, was called to order at 10:02am by Chair Bill Roney, noting a quorum present. Voting Members present were: Bill Roney, Bud Schindler, Allison DuRoi, Joy Baisch, Aaron Terada, Larry McKeehan County Commissioner Kathleen Kler, Christina Pivarnik TCC Marketing Coordinator present: Steve Shively Members and friends Excused: Bonnie Story, Debbie Wardrop, Marsha Massey Minutes from previous meeting were reviewed. By common consent, Chair Bill APPROVAL OF Roney, called for TCC vote to unanimously approved minutes from the meeting MINUTES conducted on January 12, 2016. Motion passed. Steve reviewed the January 2016 financials with TCC. Noting that JeffCo. reports for APPROVAL OF TCC January had yet to be posted, but report should be available to go out with these FINANCIALS meeting minutes. Little activity in January. Business being conducted regarding spring campaigns which will be reflected in upcoming budget activity. On motion by Joy Baisch, seconded by Allison DuRoi Joy, the TCC financials for January 2016 were accepted as received. Motion carried. County Commissioner Kathleen Kler reported on various, on-going, tourism COMISSIONERS strategies being discussed at LTAC for long-range response to activities such as: REPORT Restrooms at Gateway VIC, Electronic Vehicle charging stations, securing an Authoritative Conversion Study, etc. Increased LTAC funds have resulted in increased requests for funds, all reflected by LTAChave thoughtful and strategic considerations for future administration of Lodging Tax funds. Commissioner Kler also updated TCC on ongoing Energy focus, School Bonds, and supplemental LTAC funding request. Lots going on! Chair Bill Roney updated TCC that the County contracted agreement with Steve CONTINUING Shively, S3 Solutions, for continued contracted Marketing Contractor has been BUSINESS signed. Bill and Steve thanked Philip Morley for preparing necessary documents for and signature. Bill led TCC Council through a brief review of the current Bylaw development he and Phillip Morley have been working on. JeffCo. will include additional review by County Attorney. Bud Schindler offered many comments and suggestions. Christina suggested: Change Tourism Organization anization. Add Article II, Section 5. Ex-officio to read Bill will keep TCC updated on progress prior to recommendation final action to adopt. Bill updated TCC that both Activity Planner Map and Lodging Matrix map in PT Leader publication are underway. Steve updated TCC on initial progress with web additions of UTrip and Aurasma, as well as marketing placement for pre-spring campaigns with Portland Monthly and a TCC MARKETING trail with STAR 101.5 Neigh-Cation- COORDINATORS designed to help enhance visitor engagement through social media platforms and REPORTS highlight lodging opportunities during the should-season. Quilcene Museum Larry reports busy 2016 planning underway. 2015 welcomed AREA UPDATES museum over 2,500 visitors from 68 cities. Funding for Worthington Park approached $1M with over $950K to date. Contract rd to fix 3 floor and stabilize barn in process. Forestry Equipment exhibit and historic recipe collection completion into for-sale cook book project both underway. Emerald Towns Joy shared that it is currently quite. But with Shrimpfest just around the corner that will quickly change. Fort Flagler Aaron shared that Washington State Parks continues public meetings on the Public-Private Partnerships on properties program. On official movement on the 100 acres of Fort Flagler which has been identified as part of consideration for Recreation Business Activity (RBA). De-winterization underway. Upgrading underground utilities to guest accommodations. Processing groups requests for summer. New construction & maintenance staffing hires. Camping advance reservations expanded to April 1 October 31 season. Already noticing increased business. Seasonal Beach Concessions will again be open prior to Memorial Day weekend. Marrowstone Allison noted that ownership of Beach Cottages on Marrowstone is in transition. Currently lots of winter birding, windsurfers and kite surfers. Port Townsend Christina shared news of various Valentines weekend activities, including Key City Players and traveling with Fort Worden to Go West in Alaska, meeting with 55 Receptive Tour Operators seeking packaged lodging bookings. F at Fort Worden ing all to help support HB 2542 regarding film production incentives for WA State. Fort Worden will be hosting March 6 Business Leader of year luncheon. All invited. WTA Christina. Legislative session will not consider tourism assessment funding bill this session. Hope is that $400K of state funds will be allocated with WTA and: web, state call-center, travel guide production & distribution, and Brand USA national membership. Encouragement needed with Sen. Hargrove to support this bridge funding request. There being no further business, the TCC meeting was adjourned at 12:00 pm, ADJORN Next meeting of TCC is scheduled for February 8, 2016 10AM at the Inn at Port Ludlow. Jefferson County Hotel/Motel Lodging Tax report (dated 2/9/2016)