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HomeMy WebLinkAboutM100801Distrid No. 1 Commissioner: Dan Tilterness County Administrator: Charles Saddler Distrid No. 2 Commissioner: Glen Huntingford Deputy County Administrator: David Goldsmith Distrid No. 3 Commissioner: Richard Wojt Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Week of October 8, 2001 The meeting was called to order by Chairman Glen Huntingford. Commissioner Dan Titterness and Commissioner Richard Wojt were both present. APPROVAL OF MINUTES: Commissioner Titterness moved to approve the minutes of the September 24, 2001 and October 1, 2001 meetings as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. CO UNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Charles Saddler introduced Vanessa Brower from Common Ground, to discuss a proposal for the review of affordable housing issues in the County. Ms. Brower advised that she has been working with community groups and OlyCAP to review community needs and, during a gap analysis, the need for an affordable housing coalition was identified. This would consist of a volunteer group of citizens, leadership, and agency representatives that work with low income groups. She asked the Commissioners to support an affordable housing forum and set aside some funding to start this process. Commissioner Titterness asked about the Jefferson County Housing Authority and if affordable housing is high on their priority list? Vanessa Brower answered that she has been in contact with them. Currently, they have some problems with HUD and until these problems are worked out, they cannot take on additional projects. Charles Saddler advised that he has discussed this with John Estes from the Housing Authority and they support this effort. The City or the County will have to take the lead on putting this Task Force together. Vanessa Brower explained the role of several agencies in the County that help low income people with affordable housing issues. Commissioner Titterness stated that affordable housing is important in the County and needs to be addressed, but OlyCAP and the Housing Authority are in place to deal with these issues. He asked if the Common Ground proposal is actually for an entity who will be able to take the lead? Vanessa Brower advised that a group to provide leadership is needed. Page 1 Commissioners Meeting Minutes: Week of October 8, 2001 Jeff Randall, Planning Manager for the City of Port Townsend, advised that affordable housing is an issue in the City. He has met with these agencies and there are incredible needs in the County and City; but the resources are spread so thin that none of the agencies have enough resources to do this alone. All of the agencies have part of the answer. This Task Force could help the City and the County move forward to find solutions to the affordable housing problem. Guy Rudolph added that a citizens group from the Tri Area was going to write up a similar proposal for dealing with affordable housing in that area, and he would like to be involved in this group. The planning needs to be different for the Tri Area. Vanessa Brower explained that part of her proposal is to address the different types of populations around the County by conducting forums in the various communities to identify specific needs. Charles Saddler added that the County needs professional guidance to move forward with this issue. There are several agencies that have some of the tools, but they need assistance to acquire the additional tools to fully address affordable housing. There are funds set aside in the budget to cover this. Chairman Huntingford asked if the money for this proposal is to be used for actual work? Vanessa Brower answered that ideally they need some planning and coordination hours and some funding for meeting places. After a brief discussion of concerns about this process and the work to be done, the Board concurred that they need to have further discussions. This discussion will continue during the County Administrator's session with the Commissioners on Tuesday. PUBLIC COMMENT PERIOD: Two representatives from the Port Townsend Cooperative Play School reported that they received a $2,000 grant from Jefferson County Parks and Recreation which they are matching with community donations to build a new ADA compliant play structure at the Port Townsend Community Center. They asked for an additional $3,000 to $4,000 in funding because they are being required to upgrade the size of the posts needed to support the structure. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to adopt and approve the Consent Agenda as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 82-01 re: Temporary Restriction of Traffic on South Discovery Road; County Road No. 601508 2. RESOLUTION NO. 83-01 re: Designating Frank Gifford, Public Works Director and Robert Turpin, County Engineer as Agent for Washington State Hazard Mitigation Grant Program Application; Clock Tower Project 3. HEARING NOTICE re: Sale of Surplus Property; Hearing Scheduled for Monday, October 22, 2001 at 2:00 p.m. in the Commissioners Chambers (Notice not published. Hearing rescheduled. See October 15, 2001 Agenda.) Page 2 Commissioners Meeting Minutes: Week of October 8, 2001 6. 7. 8. 9. BID APPROVAL and AGREEMENT re: Purchase Two (2) New Marathon RJ-250-HT Self Contained Compactors with Hydraulic Tailgate; Jefferson County Public Works; GK Industrial Refuse Systems AGREEMENT re: Dispersal of Funds from the Jefferson County Veterans' Relief Fund; Jefferson County Veterans' Service Officers Association AGREEMENT Amendment #3 re: Alternative Response System; Jefferson County Health and Human Services; Washington State Department of Social and Health Services AGREEMENT re: Electronic Home Monitoring Services; Jefferson County District Court; BI Incorporated Final Short Plat Approval, #SUB 00-00008, Raven II; Located off of Juanita Drive, Brinnon; Gerald Halsen, Applicant Letter of Support for the Elwha River Restoration Process; North Olympic Peninsula Lead Entity Group (NOPLEG); US Department of the Interior, Gale A. Norton CENTRAL SERVICES Sheriff Dispatch Facility Report: Deputy County Administrator Gary Rowe advised that a review of facilities needs was done for the Sheriffs Office, Fire District #1, and OlyCAP to determine their space needs and the possibility of sharing office space. County Engineer Bob Turpin introduced Gordon Ramstrom, Public Works Architectural Projects Coordinator, who is the lead on the facility needs project, Craig Curtis, Miller Hull Partnership, and Bob Wagner, Wagner Architecture & Planning, who have also worked on the project. They looked at 2 sites: Irondale Orchard Tracts, and the property near the current location of the County jail. They met with all 3 agencies to complete their analysis. Bob Wagner reviewed the options that were developed. In reviewing the Sheriff' s Office facilities, it was found that the Emergency Operations Center (EOC) needs additional space in a more appropriate configuration. Since the EOC is a part time operation, it could possibly share space with another agency. The Dispatch Center needs to be removed from the control room of the jail and located in a secure area at the jail or the Sheriff's Office. It needs to be close enough for employees to provide backup if necessary. They reviewed the possibility of removing the EOC from the jail. Craig Curtis explained the final options being presented. The 4 options are: 1) Expansion of the Tri Area Community Center on Rhody Drive to accommodate the OlyCAP Kite Strings program; Fire District No. 1 would be located on County property across the street from H.J. Carroll Park; the current Sheriff' s Office building would be expanded; 2) OlyCAP would be located across Rhody Drive from H.J. Carroll Park with the Fire District facility on the County property between OlyCAP and the Tri Area Community Center and the Kite Strings program at the Community Center; Page 3 Commissioners Meeting Minutes: Week of October 8, 2001 3) 4) The Fire District facility would be located near the jail site; OlyCAP would be across from H.J. Carroll Park and the Sheriff's Office would move into a new one story building on their current site. The Eec would remain in the current jail building; and, The Eec would be accommodated in the Fire District No. 1 headquarters near the jail and the Sheriffs Office would be expanded by adding on to the jail facility. Charles Saddler asked if the federal grant that was used to build the jail and EOC would impose any constraint on removing the Eec from that building? Craig Curtis answered that he hasn't checked with grantors but it may not be a problem if the Eec is replaced with a better facility. Option 4 would allow the Sheriff' s Office to share the training room in the Fire District facility. Bob Wagner said that having the Fire District facility on the same site would allow them the option of using the County fueling facility which means a lower insurance rating. He feels that moving the Fire District away from residences on Rhody Drive is a better option. The architects prefer Options 3 or 4. Commissioner Wojt asked if Fire District services will be impacted if the station is moved to one of these sites? Chief Chuck Boggs, Fire District No. 1, advised that either site is closer to the Hadlock/Irondale area which is where most of their calls come from. Charles Saddler asked if there are any problems with separating the Eec from the Dispatch? Bob Wagner advised that a hard line connection could be made for the phones between Dispatch and the Eec. The discussion turned to the current site of the Sheriff's Office and jail, the septic system at the site and the limitations of the site. Gary Rowe advised that Options 3 and 4 are not constrained by other development on the site. OlyCAP will be submitting an application for a CDBG planning grant for their facility project. He pointed out that this planning is timely for the 2002 budget process. The capital improvement project fund includes about $450,000 for it in 2002. The Board needs to decide on one of the options. Commissioner Titterness and Chairman Huntingford agreed that they feel Option 3 is the best. Gary Rowe briefed them on the Law & Justice facility. Craig Curtis and Bob Wagner reported that they looked at options for providing more administrative space for the Law and Justice offices across the Street from the Courthouse. Craig Curtis read from a portion of the April 1999 Commissioners' minutes where the Board ruled out a structure on the park adjacent to the Courthouse (consolidated campus.) Commissioner Titterness suggested that more homework be done in house regarding the consolidated concept before going any further on this idea. Gary Rowe notified the Board that budget issues will be reviewed the last week of October and this review could be done before that. Page 4 Commissioners Meeting Minutes: Week of October 8. 2001 The meeting was recessed at the end of the scheduled business and reconvened on Tuesday morning. All 3 Commissioners were present. The Board attended an Executive Session from 10:00 to 11:00 a.m. with the County Administrator, Prosecuting Attorney, Environmental Health Director, and the Natural Resources Manager regarding actual litigation. The Board came out of Executive Session and reconvened their meeting to take the following action. STIPULATION OF DISMISSAL; City of Port Townsend UDC Appeal: Commissioner Wojt moved to direct Deputy Prosecuting Attorney David Alvarez to sign the Stipulation of Dismissal with respect to the City of Port Townsend's UDC appeal. Commissioner Titterness seconded the motion which carried by a unanimous vote. From 11:00 a.m. to Noon, the Board continued the discussion from the County Administrator Briefing on Monday with Vanessa Brower, Common Ground, regarding affordable housing. MEETING AD JO .,". ,i .: Lorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Glen Huntingfo/'d, Ch,~ Page 5