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HomeMy WebLinkAboutM06261744�SON c�Gr02 4 SNING� District No. I Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of June 26, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • 6 individuals commented on the proposed Housing Opportunity Fund tax levy; • 10 individuals commented on the activities of Security Services Northwest and Fort Discovery; • An individual noted a potential violation of the Open Public Meetings Act; and • An individual stated that the Economic Development Council estimates that Jefferson County needs 1,000 high paying jobs and is looking into a potential Comprehensive Plan Amendment to assist in that endeavor; and that the County did a great job hiring the Department of Community Development Director and Environmental Health Director. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 27-17 re: HEARING NOTICE: 2017 Second Quarter Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 17, 2017 at 10:00 a.m. in the Commissioners Chambers, Jefferson County Courthouse, Port Townsend 2. RESOLUTION NO. 28-17 re: Finding and determination to Declare Certain Personal Property as Surplus and Authorize Disposal 3. RESOLUTION NO. 29-17 re: Declaration of an Emergency to Provide Mandated Food Service to Jail Inmates 4. AGREEMENT re: Provide Mandated Food Service to Jail Inmates; In the Amount of Approximately $94,500; Jefferson County Sheriff; Summit Food Service, LLC. 5. AGREEMENT re: Re -Roofing the Animal Shelter; In the Amount of 58,269.83; Jefferson County Central Services; Hope Roofing & Construction 6. AGREEMENT, Amendment No. 4 re: Support North Pacific Coast Marine Resources Committee and its Projects; No Dollar Amount, Transfer of Funds between Tasks; Jefferson County Public/Environmental Health; Washington State Department of Fish and Wildlife 7. AGREEMENT re: Center Road Overlay Phase 5, MP 0.00-2.26; In the Amount of $681,102.88; Jefferson County Public Works; Lakeside Industries, Inc. Page 1 Commissioners Meeting Minutes of June 26, 2017 8. AGREEMENT, Supplement No. 1 re: Civil Engineering Services for the Quilcene Complete Streets Project; An Additional Amount of $16,229 for a Total of $24,659; Jefferson County Public Works; SCJ Alliance 9. AGREEMENT, Supplement No. 5 re: De -Obligate Unused Funds for Access Preservation, Hoh Rain Forest, Olympic National Park, Federal Aid Project No. PLH-A160(001); In the Amount of - $183,431.07; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 10. AGREEMENT re: Insurance Binder for Crime Coverage; In the Amount of $14,943; Jefferson County Administrator; Travelers Casualty, Arthur J. Gallagher & Co. 11. Payment of Jefferson County Vouchers/Warrants Dated June 15, 2017 Totaling $150 and Dated June 19, 2017 Totaling $448,862.04 12. Payment of Jefferson County Payroll Warrants Dated June 20, 2017 Totaling $77,917.37 and A/P Warrants Done by Payroll Dated June 20, 2017 Totaling $17,487.70 APPROVAL of MINUTES: Commissioner Dean moved to approve the Regular Meeting Minutes of May 15, 2017 with the following edits: 1) On Page 2; under Miscellaneous Items, "reservoir" should be replaced with "water treatment plant;" 2) On Page 3; the last bulleted item under Miscellaneous Items, correct Mike Chapman's title as Washington State Legislator; and 3) On Page 4, in the fourth paragraph, change "Conservation, LLC" to "a conservation, LLC." Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:01 a.m. and reconvened at 10:06 a.m. with all three Commissioners present. BRIEFING re: Jefferson County Home Opportunity Fund. County Administrator Philip Morley and OlyCAP Housing Programs Director Kathy Morgan gave a presentation to the Commissioners on the proposed Jefferson County Home Opportunity Fund. County Administrator Morley stated that Jefferson County is facing a growing crisis in the area of housing affordability. Ms. Morgan outlined the reasons to support this: • Many people, especially families with children, seniors and low-income workers, cannot find affordable homes to either rent or buy. • In 2015, Jefferson County adopted and updated a Ten Year Plan entitled "Ending Homelessness in Jefferson County, WA." • On January 26, 2017 our Annual Point in Time Count found 189 people in Jefferson County who were homeless. An additional 43 people were "couch surfing" or living in conditions unfit for human habitation. That's 232 people without a home. • Over 100 children enrolled in local schools are homeless. • One in five children in our schools are in families living in poverty, and their housing is insecure as rents and property values rise. • In 2013, for -rent vacancy was I% or less in Jefferson County. 5% is a "natural" availability rate. Page 2 Commissioners Meeting Minutes of June 26, 2017 • About half of the renter households in Jefferson County are cost -burdened (must pay more than 30% of their total income for housing), and may have difficulty affording necessities such as food, clothing, transportation and medical care. • About one in four renters are extremely cost -burdened, and must pay more than 50% of all income for housing. • Compared to last year, first quarter 2017 median resale home prices in Jefferson County increased 19.1 % and the supply of affordable homes to own is shrinking. • Many seniors living on Social Security face insecurity in their housing, as well as veterans, people with disabilities and victims of violence. • Local businesses struggle to attract and retain talented young people because there often is no affordable housing available. Ms. Morgan explained that both Bellingham and Vancouver, Washington have passed similar home fund levies and outlined the differences as follows: Bellingham — citizens passed a Home Fund in 2012: o A 7 -year combined 36 cents levy: 24 cents for affordable housing for very low income households and 12 cents for low income households. It will raise $21 million over 7 years. o In the first four years, it raised and invested $12 Million in affordable housing, and then leveraged $63.3 million from other sources for those affordable housing projects. o It has exceeded its goals for the number of affordable units built and preserved. 0 74% of the people served to date are in very -low income households. 0 26% of the people served are low income. Vancouver — citizens passed their Affordable Housing Fund in 2016: o A 7 -year 36 cents levy: all 36 cents is for very low income residents. o Projected to raise $42 million over 7 years at $6 Million per year. o Dedicated to affordable housing production, preservation and homelessness prevention. o Intended to leverage outside funding. County Administrator Morley explained the proposed draft Jefferson County Home Opportunity Fund as follows: • From 2018-2024, a Jefferson County Home Opportunity Fund would dedicate $13-13.9 Million to leverage the creation and preservation of affordable housing. o "Affordable Housing" is housing that requires no more than 30% of total household income, which is different for each income level. • 2/3rd of the Fund is dedicated to housing for very low income households. (less than or equal to 50% of the Area Median Income (AMI)). • 1/3 of the Fund is dedicated to housing for low income households. (less than or equal to 80% of AMI), including lower wage workers. • Administered by the County (Jefferson County Public Health), with oversight by a 9 -member appointed Home Opportunity Fund Board (similar in function to the Jefferson County Conservation Futures Citizens Oversight Committee). Page 3 Commissioners Meeting Minutes of June 26, 2017 County Administrator Morley reviewed further objectives of the draft plan: • Investing in affordable housing in communities distributed throughout Jefferson County. • Leveraging investments from other sources: e.g. other grants and loans, donations, volunteer labor, private funding and supportive services. • Serving vulnerable populations (e.g., families with children, people with disabilities, victims of violence, seniors, veterans, and individuals with mental/behavioral health or substance abuse issues.) • Providing affordable housing for low-income workforce. • Creating a variety of affordable housing choices including mixed -income developments. • Enable housing organizations to seize time -sensitive opportunities that address these objectives. County Administrator Morley explained that there would be a Home Opportunity Fund Board which would be comprised of nine voting members appointed by the Board of County Commissioners' to serve staggered four-year terms. The draft plan calls for one person from each Commissioner district, one member from the Port Townsend Planning Commission and one member from the Jefferson County Planning Commission, one person with expertise in building or design, one person with expertise in finance and/or loan underwriting, one person with expertise in population health/social determinants of health and one person who has low or very low income. The Commissioners may also appoint additional non-voting Fund Board members who can provide special expertise to the Fund Board. The Home Opportunity Fund Board would conduct the following: • Develop a program manual, project evaluation criteria and priorities conforming with the Financing Plan, to be formally adopted by the Board of County Commissioners (BOCC). • Issue Requests for Proposals and Notices of Funds Availability. • Evaluate proposals per adopted criteria, priorities and the Financing Plan. • Recommend eligible projects for grants and/or loans within the available funds for approval by the BOCC. • Track and report progress of projects and the status of the Fund to the public in a manner that is transparent and accessible. Monitor project compliance with all grant and loan conditions. County Administrator Morley reviewed the potential process for funding projects, eligible organizations and uses and levy mechanics. A timeline for the proposed Jefferson County Home Opportunity Fund is as follows: • July 10: Board of County Commissioners (BOCC) sets a public hearing date for July 24, 2017. • July 24: Public hearing to hear testimony and consider whether to: o Declare an Emergency in affordable housing for low and very low income households, and o Place a ballot measure on the November 7, 2017 General Election Ballot to set a levy to create the Home Opportunity Fund. • August 1: Deadline for placing a ballot measure on the November 7, 2017 ballot. • November 7: General Election — simple majority required. • December 2017: BOCC holds a Public Hearing to finalize a Financing Plan for adoption. Page 4 Commissioners Meeting Minutes of June 26, 2017 • December 2017 — January 2018: BOCC appoints Home Opportunity Fund Board members. • January 2018: Home Opportunity Fund Levy goes into effect for 7 years only. • Quarters 1-3, 2018: Fund Board and staff develop Home Opportunity Fund manuals, criteria, application forms, award contract templates, etc. for BOCC approval. • Quarter 4, 2018: First Request for Proposals (RFP)/Notice of Funding Availability (NOFA) to eligible organizations. • Quarter 1, 2019: Fund Board recommends, BOCC approves first found of awards to eligible organizations. • 2019: Housing organizations carry out projects to create or preserve affordable housing. • 2019-2024: Continuing rounds of RFPs/NOFAs for affordable housing projects for 7 years or more, until all funds spent on affordable housing. • Ongoing: County monitors all projects for compliance. The following members of local housing organizations were asked to speak and gave a brief statement regarding their support for the proposed Home Opportunity Fund: Bayside Housing Managing Director Aislinn Palmer, Habitat for Humanity of East Jefferson County Executive Director Jamie Maciejewski, Economic Development Council Team Jefferson Executive Director Brian Kuh, Peninsula Housing Authority Board member David Rymph and OlyCAP Housing Programs Director Kathy Morgan. Commissioner Sullivan moved to direct staff to continue with the process and prepare materials for a public hearing to be scheduled for July 24, 2017. Commissioner Dean seconded the motion. Madam Chair Kler voiced concern over the financing plan not being complete, prior to the Housing Opportunity Fund being placed on the ballot. County Administrator Morley explained that the Financing Plan is well in advance in the process than usual, but that the plan was drafted so as to give the public and the Commissioners more details on how the fund would be implemented. He proposed holding another public hearing specifically on the financing plan at a later date. He noted that it would not make much sense to put a lot of effort into a finance plan, when it is unsure if the Housing Opportunity Fund will be passed by voters. Madam Chair Kler called for a vote on the motion. The motion carried by a unanimous vote. APPROVAL of SPECIAL MEETING NOTICE: Commissioner Dean moved to hold a Special Meeting on July 31, 2017 with a focus on the Home Opportunity Fund. Commissioner Sullivan seconded the motion. After further discussion, Commissioner Dean amended her motion to schedule the following special meetings: 1) Special Meeting July 24, 2017 at 5:00 p.m. in Superior Court to conduct a public hearing on the proposed Home Opportunity Fund levy; and 2) Special Meeting July 31, 2017 with a focus on the proposed Home Opportunity Fund levy deliberations. Commissioner Sullivan seconded the amendment to the motion, which carried by a unanimous vote. The Regular Meeting on July 24, 2017 at 9:00 a.m. will take place as scheduled. The meeting was recessed at 11:21 a.m. and reconvened at 11:29 a.m. with all three Commissioners present. Page 5 Commissioners Meeting Minutes of June 26, 2017 EXECUTIVE SESSION. An Executive Session was scheduled from 10:45 a.m. to 11:00 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:30 a.m. to 11:55 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:55 a.m. and reconvened at 1:38 p.m. with all three Commissioners present. LETTER re: Washington State Budget Dilemma: Commissioner Dean moved to approve sending a letter drafted by the Washington State Association of Counties to members of the Washington State Legislature regarding the State's budget dilemma. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Public Comment re: Potential violation of the Open Public Meetings Act: The Commissioners reviewed their individual meetings with the Noxious Weed Control Board Director. As the individual meetings were only giving program updates and no action or advice taken, there is no violation. • Pacific Beach; tax base questions regarding a development • Port Hadlock Mattress Outlet is being replaced by ? • Home Opportunity Fund; Commissioner Sullivan and County Administrator Morley met last week with Assessor Jeff Chapman regarding his perspective. A hearing notice will be brought forward on July 10, 2017. More discussion on this topic picked up intermittently during the meeting. • Sheriffs request for additional deputies. • Affordable Housing Fund • Security Services Northwest; County Administrator proposed an Executive Session to discuss details further. • BoomFest; they have not submitted a Special Event Permit yet. • Shoreline Master Plan; appeal denied. • Department of Community Development; moving Comprehensive Plan forward. Director Patty Charnas is working with her department, staff and Planning Commission on culture, Comprehensive Plan and the permitting process. She is also working on a Strategic Plan for the department. The Commissioners have the potential to give DCD direction to work housing affordability into the Comprehensive Plan which could be included in the emergency resolution on the matter. • Potential Government shut -down; evaluating positions in the County that may be at risk. Page 6 Commissioners Meeting Minutes of June 26, 2017 Commissioner Briefing: • The Commissioners reported on their recent meetings. Calendar Coordination: Below is a list of upcoming meetings and events the Commissioners will be attending in the near future: • Centrum event • Amateur Ham Radio Field Day • WRIA 21 presentation • Housing meeting • JeffCOM meeting • Senior Management Team meeting • Naval Magazine Indian Island Change of Command Ceremony • Legislative Steering Committee teleconference Commissioner Sullivan will be out of the office July 4-19, 2017. Madam Chair Kler will be out of the office June 28, 2017 — July 5, 2017. NOTICE OFADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:49 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: 4, A. ATTEST. Ake Carolyn 41ery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen r, Chair Davi a n, Member Kate Dean, Member Page 7