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HomeMy WebLinkAboutM012201i ..,„t r ~~; ~" W ~ 1 ~ '~:~J1J ti ~ ~ J ~t`'"' / ~~`~~~I TT G`SO District No. l Commissioner: Dan Titterness County Administrator: Charles Saddler District No. 2 Commissioner: Glen Huntingford Deputy Administrator: David Goldsmith District No. 3 Commissioner: Richard Wojt Clerk of the Board: Lorna Delaney MINUTE S Week of January 22, 2001 Chairman Glen Huntingford called the meeting to order at the appointed time. Commissioners Dan Titterness and Richard Wojt were both present. COUNTYADMINISTRATOR BRIEFING SESSION.• County Administrator Charles Saddler gave an update on the Regional Services Agreement with the City of Port Townsend. The City Council will be reviewing it at their meeting this week. Only two items remain that need to be resolved: Health and Human Services funding and the operation of the Port Townsend Community Center. If the City decided not to operate the Port Townsend Community Center, the County will discuss this possibility with the YMCA. He advised that he hopes to have an agreement on Health Department funding by the end of the week. The City has agreed with the Animal Shelter proposal for this year and will revisit it next year. The E-911 Services Agreement that was previously approved by the County has been revised. Deputy Administrator David Goldsmith presented a draft letter of transmittal to all the entities involved in this agreement that explains the revisions. The current proposal is to extend the existing agreement for one year. After reviewing the proposed letter of transmittal for the E-911 Services Agreement, Commissioner Wojt moved to sign the letter as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. Discussion re: Possible Establishment of Resource Advisory Committees (RAC): Chairman Huntingford stated that he has no problem with the Advisory Board as proposed (as asub-committee of the Providence Committee already established.) The Public Works Department is recommending that the money be used for property acquisition, but Chairman Huntingford advised that he wants to review other options for this money. Charles Saddler asked that the Board set a work session sometime on February 5, 2001 to continue this discussion. The roads in the National Forests are not being maintained and a discussion is necessary about how the access points to radio towers and cell towers are being maintained. Page 1 Commissioners Meeting Minutes: Week of January 22, 2001 ~"'~~' PUBLIC COMMENT PERIOD: The following comments were made: • Concern about a newspaper article about a 40 acre parcel that the County plans to purchase for horse trails that adjacent property owners were never advised about. (The Boar°d ~°eviewed their° knowledge of the history bel~irzd the pzarclzase of this property arzd the horse trail proposal. The Board advised that they wozzld make same arty plans for the property will be made pzzblic before arzythirzg is done. ) • People in the County are not applying for building permits because in the rural areas the citizens don't feel that they can trust the County. • There are 2 new initiatives proposed. One of these initiatives freezes tax revenue and fees with no inflation clause, which would be devastating to this County. • The County needs to hire a law firm that deals with land use issues as the appeal of the Hearings Board decision on the Comprehensive Plan Amendments goes forward. • Will the type of funding used to purchase the property for horse trails impact the types of uses allowed on the property? (The Boar°d adi~ised that is cor°r°ect.) • There has been no notification from the County to the property owners in the area surrounding the property to be purchased for horse trails. • This property should be classified as a mineral resource land. • What is the status of the Irondale - Chimacum Creek Park land acquisition? • The County needs to let our State Representatives know that they don't support the State's proposal to charge day use fees for all State Parks because it would exclude many people in Port Townsend from using Fort Worden. • Another property owner adjacent to the 40 acre parcel for horse trails, feels left out of the information loop on this project and requested better information from the County. • Praise for the Treasurer and the Assessor for providing information to the public about taxes so that people can make informed decisions. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness asked that Item #7 be deleted from the Consent Agenda for more review. Commissioner Wojt moved to delete Item #7 and to adopt and approve the balance of the items as submitted. Commissioner Titterness seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 07-01 re: Adoption of H.J. Carroll Park Final Site Plan 1. CALL FOR BIDS re: Supply of Asphalt Concrete For 2001 Maintenance Projects on Various County Roadways; Bids Accepted until 10:00 a.m., Monday, February 5, 2001 and Opened and Read Publicly at 10:05 a.m. in the County Commissioners' Chambers 2. AGREEMENT re: Permit Use and Maintain a Portion of County Right of Way; Located on Shine Road, Port Ludlow; David Stroud AGREEMENT Supplement #5 re: Enable Use of TEA-21 Grant Funds Awarded in 2000 for Right of Way Acquisition; Larry Scott Memorial Park; Jefferson County Public Works; Washington State Department of Transportation Page 2 Commissioners Meeting Minutes: Week of January 22, 2001 ~"'~~' 4. CONTRACT re: Constructio of Penny Creek Pipeline; Project #R01504; Jefferson County Public Works; Reeves Excavating and Land Clearing, Inc. 5. AGREEMENT re: Extending Port Townsend Community Center Management Agreement; Port Townsend Senior Association 6. DELETE Public Works 2001 Organization Chart 7. Accept Resignation of Person Serving on the Jefferson County Library District Board of Trustees; Sally Stiles Treasurer Judi Morris re: Establishment of Guaranty Fund anal Distribution Authorization to Secure Funding for Road Improvement District (RID) #4 Country Ridge: Treasurer Judi Morris advised that, in preparation for RID #4, a guaranty fund is required to set aside an amount so that if a property owner doesn't make a payment the County can make it and not default on the bonds. The requirement is fora $5,000 guaranty fund. She further reported that when RID #1 and #2 were established a guaranty fund (#202-000-030) was established and has been collecting interest since the1990's. This fund has grown, with interest, to be $87,000. The County only has to keep $1,000 in the fund to cover the obligation on RID #1 and #2. She suggested that all but this $1,000 be transferred to the new RID guaranty fund and then all but the $5,000 needed for RID #4 be transferred from this new fund to the County General Fund. Commissioner Wojt moved to accept the Treasurer's recommendation and establish Fund #602-000-010 as a guaranty fund for RID #4 and to transfer all but $1,000 of Fund 202-000-030 into that fund; and then transfer all but $5,000 from Fund #602-000-010 into the General Fund. Commissioner Titterness seconded the motion which carried by a unanimous vote. Declaring County E~uipnzent Surplus: Commissioner Wojt moved to approve RESOLUTION NO. 08-01 declaring 4 micron CPUs, monitors and keyboards surplus. Commissioner Titterness seconded the motion which carried by a unanimous vote. Public Works re: Petition to Name a Private Road in Brinnon: Wendy Ward, Public Works, reported that the original petition names that were suggested were too similar to current road names. The petitioner has not submitted a new name, but indicated he would like something with Eagle in it. There are no addresses from this road. Chairman Huntingford suggested Talon Way. Commissioner Titterness suggested Talon's Roost Road because the petitioner had originally suggested Eagle's Roost Road. Commissioner Titterness moved to approve RESOLUTION NO. 09-01 naming this private road in the Brinnon area Talon's Roost Road. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of January 22, 2001 ~"'~~' AGREEMENT re: Professional Services; Brinnon Sub Area Plan; Jefferson County Community Development; Earth Tech: Charles Saddler presented this basic agreement with Earth Tech, a consulting firm, for work on the Brinnon Sub Area Plan. The Brinnon Sub Area Planning Committee has asked for an amendment to this basic agreement for an additional $15,000 to include the public participation process. Chairman Huntingford asked if the work covered under the agreement would include all the work necessary to bring the Brinnon Sub Area Plan forward to the Comprehensive Plan amendment process? Planning Manager, Warren Hart, advised that the work covered in this agreement would bring the Brinnon Sub Area plan to the final adoption process. Charles Saddler then reviewed the work program for DCD and how that will impact the work on the Brinnon Sub Area Plan. Chairman Huntingford asked when the Comprehensive Plan amendment process will be started this year? Warren Hart explained that Earth Tech feels they can have their work done on the Brinnon Sub Area Plan in 4 to 5 months. Because it is a Sub Area Plan, the Comprehensive Plan amendment process for it can be done whenever the Plan is ready. The Comprehensive Plan amendment process starts in May. Commissioner Titterness stated that he is reluctant to approve the additional $15,000 until a source for the funding is identified, but he agrees with the proposal for the work product. Commissioner Wojt noted that the recommendation is that this amendment would provide continuity in the process. Charles Saddler noted that staff could do the work cheaper, but then they won't be able to work on other department priorities. The funding can be found from several sources such as the funds the Treasurer advised were being put back in the General Fund from the previous RID guaranty funds. Commissioner Wojt moved to approve the agreement with Earth Tech and to go forward with recommendation from staff to include the $15,000 for the public participation process. He asked if there will be subcontractors used under this agreement? Warren Hart reviewed the agreement and advised that it says there will be no sub-contractors for this project (2nd page item 6.) Commissioner Titterness seconded the motion which carried by a unanimous vote. Charles Saddler recommended that the additional $15,000 be paid from the RID funds that will be transferred to the Current Expense Fund. Up`lnte of Electe`Z Offices Snlnry Sche`lule - Attnchnzent A: Commissioner Wojt moved to approve RESOLUTION NO. 10-01 updating the salary schedule for the Elected Offices by adopting a new Attachment A. Commissioner Titterness seconded the motion which carried by a unanimous vote. Establishing the Prosecuting Attorney's Salary for 2001: Commissioner Wojt moved to approve RESOLUTION NO. 11-01 establishing the Prosecuting Attorney's salary for 2001 to provide documentation of the salary as a basis for payment of the State's share of the Prosecutor's salary. Commissioner Titterness seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of January ~2, 2001 The Board then attended a workshop on UDC Septic Issues from 2:00-3:00 p.m. The meeting was recessed at the close of business on Monday and reconvened on Tuesday Morning. Chairman Huntingford and Commissioner Titterness were present. Commissioner Wojt was not present. AGREEMENT re: Professional Services for Strategic Planning; Seward Associates: Commissioner Titterness moved to approve the agreement for facilitation of the County's Strategic Planning process. Chairman Huntingford seconded the motion which carried. MEETING ADJOURNED. ~'~ ~"~ c~n ~ ~ ~. SEAL: ~ ~~.~ ~~ ,. ~ '~`~ ,r' • s W ., ~, , ~" ,. 1S + ~ ~ ~ 7 ,~ ~~ ~- ' ATTEST.`' " - . ~°~ '~Ja G~-~~ Lorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY Page 5 BOARD OF COMMISSIONERS