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HomeMy WebLinkAboutM082701Distrid No. 1 Commissioner: Dan Tilterness County Administrator: Charles Saddler Distrid No. 2 Commissioner: Glen Huntingford Deputy County Administrator: David Goldsmith Distrid No. 3 Commissioner: Richard Wojt Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Week of August 27, 2001 The meeting was called to order by Chairman Glen Huntingford. Commissioners Richard Wojt and Dan Titterness were both present. Advisory Board Discussions: A draft resolution to address the civility of the discussions of advisory board members was reviewed. Commissioner Titterness suggested that each advisory board member create a personal resume about their background that they could give to the other members they will be working with on the advisory board. After further discussion, Chairman Huntingford volunteered to go to the next Planning Commission meeting and discuss what the County expects of the members. This resolution will be discussed again next week. COUNTYADMINISTRATOR BRIEFING: Charles Saddler reported on the Strategic Planning process and the development of core values, mission, vision statement, and goals. He noted that the Strategic Planning process is almost completed. Last week the elected and appointed leadership met to identify the issues and areas that need work in the County and to determine the items for the coming year. This process was never intended to be a community visioning process. There was citizen involvement during this process through the citizen advisory committees. Hundreds of comments were received and elements suggested. These suggestions were reviewed and developed into 7 core goals. Strategies for meeting the goals have been suggested by Cooperative Extension. More strategies are being brought forward by the Health Department and some citizens outside County government. Commissioner Titterness advised there were minor changes to the vision statement at the last meeting. Chairman Huntingford reviewed the changes and feels that they are consistent with the original meaning. Commissioner Wojt pointed out that a comment was received that this process was out of order because departments were asked to address goals in their preliminary budgets when the strategies have not been finalized. Charles Saddler advised that the basic core issues have remained steadfast in the discussion since the beginning. Information needed to be sent out with budget goals. The goals identified in the draft document are the same as those being discussed today except for one additional goal about citizen involvement. At this point there are no identified strategies, but they will be defined and adopted with the budget process. Performance indicators need to be developed for each goal. PUBLIC COMMENT PERIOD: The following comments were made: the Strategic Plan Page 1 Commissioners Meeting Minutes: Week of August 27, 2001 needs to include goals for the preservation of heritage; the County needs to remain steadfast about making Lakeside Industries come into compliance with regulations because they have a contract for the "F" Street project; the adoption of the budget documents includes new ideas listed in the Strategic Plan, even though it hasn't been adopted, which is distressing; and a recommendation was made that the budget resolution be amended to delete all reference to the Strategic Plan. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to delete Item 7 and approve and adopt the balance of the items as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 71-01 re: Adopting a Set of Core Values, Vision Statement, Mission Statement and Goals for Jefferson County 2. AGREEMENT re: Professional Substance Abuse Treatment Services to West End Residents; Jefferson County Health and Human Services; West End Outreach Services, Forks Community Hospital 3. AGREEMENT, Interdepartmental re: Structured Youth Residential Program Funding for Youth Screening, Case Management, Monitoring, Referral Services and Education; Jefferson County Health and Human Services; Jefferson County Juvenile Services 4. AGREEMENT re: Family Support - Community Services Project; Jefferson County Health and Human Services; Washington State Department of Social and Health Services 5. AGREEMENT re: Participation in the Nurse-Family Partnership Model Program; Jefferson County Health and Human Services; Washington State Consortium (University of Washington School of Nursing and Health Agencies; Chelan-Douglas, Mason, Seattle-King and Snohomish) and the University of Colorado Health Sciences Center (UCHSC) 6. Final Long Plat Approval; Timberton Village, Phase III #SUB95-0005; Consisting of 19 Residential Lots Located in Port Ludlow; Port Ludlow Associates LLC (Formerly Olympic Property Group LLC), Applicant 7. DELETE Request to Advertise for Citizen's Interested in Participating on an Appointed Body to be Known as the Tri-Area Planning Group (See item later in minutes.) Economic Development Council re: Discussion of Asset Inventory and Recruitment Strategy: Ann Avery, Executive Director of the Economic Development Council of Jefferson County explained that one of the primary goals of the EDC this year is the completion of a physical inventory of commercial and industrial zoned properties in the County, including Port Townsend. The database used to house this information is available to the EDC staff and the public. The Washington Development Network On-line is a database that is provided by the State Department of Trade and Economic Development for communities to post this type of information on-line. There are criteria for the properties to be listed on this database. Properties that are industrial and commercial that are not for sale are in the database, but the information is suppressed because the State requires that the property be for lease or for sale. The EDC can access the information on these properties at their office. This is a great tool developed by OTED for Page 2 Commissioners Meeting Minutes: Week of August 27, 2001 counties to use at no charge to the EDC. They are continually improving the site. Commissioner Titterness asked if this database can be queried to find out how much property is available in the County? Ann Avery advised that is correct and the database is searchable by several fields including size, price, etc. They only need a little more information on a few properties and then the information for Jefferson County will be complete. Chairman Huntingford asked if the information includes how many parcels there are and how many are for lease or sale? Ann Avery advised that this information varies. The EDC has to be attentive to what is available and keep this information current. There are 35 acres actually zoned commercial/industrial that are available in Jefferson County. Ann Avery then advised that the creation of a recruitment document is an element of the contract the EDC has with the County. The EDC feels that retention of current businesses is a part of recruitment. She asked if she can include a retention element in the recruitment document? Commissioner Titterness asked if the County can do anything to help with retention? Ann Avery explained that some of the companies they are working with need larger buildings and they have run into problems with the bulk and dimension requirements of the UDC. The other issue is the availability of land. Chairman Huntingford noted that the County also feels that retention is an important part of recruitment. He asked that the goals in the Strategic Plan be reviewed by the EDC to see what strategies can be added to help carry out those goals. Ann Avery said that they would be happy to be part of the Strategic Planning process. The Board met in EXECUTIVE SESSION from 10:30-11:00 a.m. with the Deputy County Administrator regarding personnel. Payroll Status Change Form; Charles Saddler County Administrator: Commissioner Titterness moved to approve the Payroll Status Change Form for Charles Saddler as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of August 27, 2001 Request to Advertise for Citizen's Interested in Participating on an Appointed Body to be Known as the Tri Area Planning Group: Randy Kline, Associate Planner, explained that the Department of Community Development wants to run an advertisement for persons interested in serving on the Tri Area Planning Group. He recommended that the closing date for the advertisement be Friday September 14, 2001. He suggested that the applicants be required to reside in Planning Area IV. Commissioner Titterness asked what the Growth Management Act says about participation in subarea planning groups? Randy Kline answered that there isn't much guidance in the RCW. Chairman Huntingford asked why the Blue Book isn't being used? Randy Kline explained that they found problems with the Blue book during the Brinnon subarea planning process. The general advertisement could be used and then the criteria for Planning Area IV could be used to narrow down the applications. Commissioner Wojt stated that he feels the Blue Book should be used. Randy Kline advised that Planning Area IV effectively encompasses the area. Any citizen can comment on the work of this group when the plan comes before the Planning Commission. There are several options to consider in the makeup of the Planning Group and the advertisement needs to be placed as soon as possible to meet the November 19 deadline. Commissioner Titterness said that he would be willing to approve the advertisement with the note that the Board hopes to get people primarily from Planning Area IV. Chairman Huntingford asked how many citizens will be included in the sub-area planning group? Should 50% represent the business community? Should two of the members be from special interest groups in the area? The structure needs to be defined before any appointments are made. Randy Kline advised the staff will come up with recommendations for the Board regarding the make up of the group. Commissioner Wojt stated that he doesn't want to get involved with who does or doesn't get put on the committee. One promise that was made when the tightline boundary was set is that the Community Planning Group would review the tightline boundary. Randy Kline advised that each planning group meeting will be advertised in the paper, open to the public, and will include a public comment period. Commissioner Wojt stated that he would like applicants to live within Planning Area IV, that the group be self selected on the condition that they can attend all the meetings, that they know the issues, and that they discuss the issues in a civil manner. Tom McNerny pointed out that the Blue Book says that people can work, live or own a business in the area. Charles Saddler observed that there may be a problem with printing a map of Planning Area IV in the newspaper and he suggested that a narrative of the boundary be included. The Board directed that Randy Kline use the language in the Blue Book for consistency. Randy Kline advised that a mailing will be sent to everyone in the provisional UGA to keep them informed on the planning process. Page 4 Commissioners Meeting Minutes: Week of August 27, 2001 Commissioner Tittemess pointed out that the County is not advertising for a planning group for Glen Cove. Randy Kline explained that at this point they are working with the consultant before they decide if and when the formation of a Glen Cove Planning Group is necessary. MEETING ADJOURNED .,I ;/. ATTEST:"' ~ '*-~ ~ . Loma Delaney, CMC Clerk of the Bo~d JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 5