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HomeMy WebLinkAboutM031201District No. 1 Commissioner: Dan Titterness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: Charles Saddler Clerk of the Board: Lorna Delaney MINUTE S Week of March 12, 2001 Chair Glen Huntingford called the meeting to order at the appointed time. Commissioners Dan Titterness and Richard Wojt were both present. APPROVAL OF MINUTES: Commissioner Wojt moved to approve the minutes of February 26, and March 5, 2001 as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. Request for Use of a County Day at McCurdy Pavilion: Commissioner Wojt moved to approve the request from Andy Mackie to use one of the County's days at McCurdy Pavilion for his May 19, 2001 Musical Extravaganza to raise money for county high school scholarships. Commissioner Titterness seconded the motion which carried by a unanimous vote. COUNTYADMINISTRATOR'S BRIEFING SESSION: Deputy County Administrator David Goldsmith reported: • The Public Works Department is working with the County Lodging Tax Advisory Committee (LTAC) on an interim solution for the Visitor Center at Highway 104 until the new Gateway Visitor Center is built and operational in 2 to 3 years. A modular building resembling a log house will be located at the present site for the offices and the sani -cans will be upgraded and enclosed by a fence. The building can be moved to another site when the Gateway Visitor Center is completed. There have been requests for visitors centers by Chambers of Commerce in other areas of the County. A meeting will be scheduled to resolve issues between the Fair Board and the Port Townsend Little League regarding the use of the property where the Little League ballfields are located. PUBLIC COMMENT PERIOD: The following comments were made: The need for the City and the County to address affordable housing issues; concerns of a business owner on Fredericks Street in Glen Cove about the commercial tight line boundary that splits his property and designates a portion of it as residential and how this will impact his business plans; the Planning Commission has invited professionals Page 1 Commissioners Meeting Minutes: Week of March 12, 2001 who design and construct septic fields to their meeting because they want to understand current septic issues; Commissioner Titterness owns 5 acres in the Glen Cove Industrial Park, this is a "conflict of interest," and he needs to recuse himself from all discussions on Glen Cove; (Commissioner Titterness responded that he owns 0.5 acres and he stated during the campaign that he would not vote on this issue, but he will participate in the discussion,) the issue of affordable housing and HUD apartments that will be sold needs to be thoroughly addressed; the septic issue and how the process is handled in other counties was reviewed and the way septic is handled here needs to be changed back to the way it was before the UDC; there needs to be a peer review of the UDC; the cost of a site plan advance determination (SPAD) for the property owner or buyer needs to be reviewed because it may end up costing property owners more; there is very little public attendance at County Commissioner meetings and a request was made to have the BOCC meetings in the evening and broadcast them; and a request for e -mail and internet records indicates that employees are playing on County time, what is being done about this? and how does the County ensure that personal internet usage occurs on a break or at lunch ?; if a Commissioner recuses himself he cannot stay in the room during discussion (The Board will discuss the issue with the Prosecuting Attorney,) a County Commissioner is just another County citizen and he should step from behind the bench and sit with the public; a request for how much the County has spent on GMA planning; and the Planners need to do a better job accounting for their time. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to approve the items on the Consent Agenda as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. 3. RESOLUTION NO. 25 -01 re: Amending Attachment "A "of Policy for Issuance and Use of Business Credit Cards by Employees of Jefferson County 4. RESOLUTION NO. 26 -01 re: Granting a Non - Exclusive Franchise on County Road Rights of Way to Maintain a Community Water System; Located within the Plat of Hiddendale Tracts Addition; Hiddendale Community Club, Inc., Applicant 5. AGREEMENT re: Vendor Supply of Asphalt Concrete for Maintenance on Various County Roadways in 2001; Jefferson County Public Works; Lakeside Industries 6. AGREEMENT, Supplement No. 1 re: Professional Services; Prepare Brinnon Sub -Area Plan; Supplemental Scope of Services and Work Program Budget; Jefferson County Department of Community Development; Earth Tech, Inc. The Board interviewed persons interested in serving on the Planning Commission: • 10:05 a.m. Jerry Gilmore (withdrew from consideration) • 10:15 a.m. John Hynson, District #1 • 10:30 a.m. Philip Flynn, District # 2 • 10:45 a.m. Patrick M. Rodgers, District #3 • 11:00 a.m. Stanley Kadesh, District #2 (by telephone) Page 2 Commissioners Meeting Minutes: Week of March 12, 2001 Discussion and Possible Appointment of Individuals to Fill Three (3) Vacancies (One in each Commissioner District) on the Planning Commission: After interviewing the interested applicants, Commissioner Wojt moved to re- appoint Pat Rogers to the position representing District #3 which will expire on March 17, 2005. Commissioner Titterness seconded the motion which carried by a unanimous vote. Commissioner Titterness moved to appoint Phil Flynn to the Planning Commission position representing District #2 which will expire on March 17, 2005. Commissioner Wojt seconded the motion. Commissioner Titterness and Chairman Huntingford voted for the motion. Commissioner Wojt abstained from voting. The motion carried. Commissioner Titterness moved to re- advertise the position representing District #1 since one of the applicants withdrew and to advise John Hynson that he is still being considered for the position. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion and Possible Appointment of Individual to Fill a Vacancy on the Civil Service Commission: Commissioner Titterness moved to appoint Wes De Pew to the vacant position on the Civil Service Commission. His term will expire on November 1, 2001. Commissioner Wojt seconded the motion which carried by a unanimous vote. Water Watchers Presentation re: Rain Barrel Project: Hugh Murphy, President of the Olympic Peninsula Water Watchers, a WSU sponsored organization, explained that this group promotes educational activities such as Watershed Day II and the Rain Barrel Project. The rain barrels can be purchased from Water Watchers for $25 and are used to reduce water runoff into Puget Sound and to encourage water conservation. The barrels held Pepsi products, soy sauce or Lea & Perrins sauce and have been cleaned. The collected water is used on plants and is not for human consumption. This project is modeled after the City of Bremerton's project. Water Watchers is working with people in the area to install the barrels. Water Watchers is asking that the County provide $3,000 in funding to help purchase the barrels which includes $400 for the equipment to prepare them for use as water barrels. David Goldsmith advised that the PUD may also be interested in sponsoring this project. Commissioner Wojt asked if there are funds available for this request? David Goldsmith answered that it could possibly be funded through the Community Services Fund. Water Watchers expects to continue with the project as long as there isn't a commercial group that wants to sell the barrels in the County. Commissioner Wojt asked if the project will generate enough money after the startup costs to keep it going? Hugh Murphy advised that is correct. The Board asked that David Goldsmith review the Community Services Fund balance before a decision is made to provide this funding. Page 3 Commissioners Meeting Minutes: Week of March 12, 2001 The Board then interviewed Eileen Rogers from District #1 from 2:00 -2:14 p.m. for possible appointment to the Parks Advisory Board. COMMUNITY DEVELOPMENT Update on the Glen Cove and Tri Area UGA's: Chairman Huntingford asked Deputy Prosecuting Attorney David Alvarez for a legal opinion regarding a concern that was raised about Commissioner Titterness owning property in the Glen Cove area and whether he should recuse himself from this discussion? David Alvarez advised that the Commissioners are reviewing a legislative issue, not a quasi - judicial issue. The Appearance of Fairness Doctrine does not apply and there is no conflict of interest on a legislative matter. Director of Community Development, Al Scalf, presented a document outlining the first 4 tasks that have been done on the Special Study. • Task 1 is the Land Use Inventory • Task 2 is the Economic Analysis and Forecast • Task 3 is the Draft Supplemental EIS • Task 4 is the Final Supplemental EIS He asked the Board how they want to move forward to complete the work for the Urban Growth Areas (UGA) in Glen Cove, the Tri Area or both? He reviewed the Countywide Planning Policies dealing with UGAs. • Policy #1 deals with policies to implement UGAs. There are 8 sub - policies that need to be addressed. • Policy #2 deals with the promotion of contiguous and orderly development and the provision of urban services. There are 7 sub - policies that need to be addressed. • Policy #3 deals with joint county /city planning within UGAs. Each jurisdiction is required to prepare and adopt population projections by resolution. The current population allocation for the Tri Area is rural, not urban. • Policy #9 deals with fiscal impact, including tax revenue sharing, provisions of regional services and annexation. Al Scalf recommended that approval of the draft decision document, the preferred alternative from the SEPA review, needs to be completed first. In October 1999 the Board took action to declare both the Tri Area and Glen Cove as Provisional Urban Growth Areas (PUGA) which allowed the County time to do more planning analysis. This analysis includes the finalization of the Special Study by completing Task 5: Infrastructure Costs, and Task 6: Sub -area Plans. Comprehensive Plan amendments will be required to provide the goals and policies for a UGA. Page 4 Commissioners Meeting Minutes: Week of March 12, 2001 Commissioner Wojt asked that Al Scalf chart the flow of items. • Tasks 1 through 4 of the of the Special Study have been completed and finalized in the Final EIS. • In October 1999, the Board made a decision to move forward with planning for the provisional UGAs for Glen Cove and Tri Area. • In October 1999, the Board selected Scenario 3 of the Special Study. • The decision document is the next item that the Board needs to address. • Tasks 5 and 6 of the Special Study need to be completed. • Final Comprehensive Plan Amendments regarding UGAs are required. • Final development regulations for the UGAs need to be developed and adopted. He asked that the Board review the 3 proposed scenarios again and select the scenario that they want DCD to move forward on. Scenario 1 is a Port Hadlock UGA with an expanded logical boundary in the Tri Area; Scenario 2 is an expanded logical boundary in Glen Cove and Tri Area; and Scenario 3 is a UGA in Tri Area and a UGA in Glen Cove which does not include the Port Townsend Paper Company mill. Al Scalf explained that he has prepared 4 questions to assist the Board: • Does the Board accept the analysis to date? • Does the Board accept the boundaries as drawn? • How much detail does the Board want regarding the analysis on Task 5, infrastructure costs? • Does the Board want to accept previous work on Task 6, sub -area plans? The Board can accept the draft decision document at any time. As part of this process a resolution outlining the next steps will be required. Al Scalf explained that there is a lot of work that still needs to be done and it could be hired out to a consultant. Many aspects of Tasks 5 and 6 will vary for Glen Cove and the Tri Area because one area is industrial and the other area is residential. Analysis of urban services may also include the City of Port Townsend and possible pre- annexation discussions. Chairman Huntingford feels that the current zoning in Glen Cove is a top priority. Currently, there are several businesses in the area that want to expand. The Comprehensive Plan downzoned 200 acres of Glen Cove to residential, leaving only 95 acres of commercial/light industrial property. As a result of this tightline zoning, business expansion on most parcels is no longer an option because the parcels aren't large enough. He questioned the basis for the consultant's estimate of 35 workers per acre. If the basis for that number is wrong, the County will have to increase the amount of commercial /industrial zoned acreage. He feels that the definition for "built environment" needs to be revisited because there are areas outside of the tightline that already have the infrastructure in place for commercial or light industrial zoning. Chairman Huntingford added that by limiting the number of lots available, property values have increased and that will add to development costs. Commissioner Wojt replied that the intent of GMA is to eliminate sprawl. Chairman Huntingford answered that the County needs to provide adequate opportunities to encourage businesses. It is a fact that businesses that already exist here aren't able to expand and may chose to locate in a different county. He feels that now is the proper time in the process to discuss these issues. Page 5 Commissioners Meeting Minutes: Week of March 12, 2001 Commissioner Titterness asked if it would be possible to designate the area in Scenario 3 as a UGA and designate the tightlined areas that were previously considered as a future UGA? Al Scalf stated that the County needs to complete portions of Task 5 in order to do a UGA designation of that area. The Board could redraw the boundary to expand that area or make it a reserve area for future urban growth. Commissioner Titterness stated that in his campaign he made a promise not to vote on designating Glen Cove a UGA. The other promise that he made is that he would not break the law. It is his understanding that if the Board has a split vote on the issue, he would be required to give the deciding vote. Chairman Huntingford urged that the Board revisit the number of acres that are zoned commercial /light industrial. There are also several other issues that need to be addressed before they move on to Tasks 5 and 6. He feels that more public discussion is necessary. Commissioner Wojt stated that increasing the amount of commercial acreage in Glen Cove could limit the designation of additional commercial zoning in the Tri Area. Commissioner Titterness replied that the type of business that would locate in Glen Cove is probably not the same as the type of business that would locate in the Tri Area. Commissioner Titterness pointed out that the capital facilities costs, including sewer, water, storm and roads, in the draft Supplemental EIS were estimated at $126 million for Glen Cove and $171 million for Tri Area. However, in the final Supplemental EIS, those costs were reduced to $17 million for Glen Cove and approximately $8.9 million for the Tri Area. This is a significant change and the public needs to be aware of it. Commissioner Wojt answered that he feels the public is not that concerned about these costs as long as they don't have to pay for them. They are more concerned about whether there is enough area for the development of new businesses and who is going to pay for the infrastructure? In Glen Cove, most of the infrastructure is already in place, except for stormwater and sewer. Chairman Huntingford added that environmental issues along Chimacum Creek need to be reviewed as a result of the new regulations regarding ESA listings. Al Scalf asked the Board if they are ready to move forward with the decision document? Chairman Huntingford reiterated that several issues of concern were brought up today that need to be discussed in more detail before he feels the Board can move forward. These discussions could result in changes. Commissioner Titterness agreed that the Board needs to schedule a workshop within the next 2 weeks to clarify the outstanding issues. Commissioner Wojt asked if substantial changes in the boundaries would require another public hearing? Al Scalf replied that staff would have to research this, but a public hearing would definitely be required for a Comprehensive Plan amendment or an amendment to the land use maps. Commissioner Wojt questioned whether the Board could take action on the decision document and if changes in the boundaries would be Page 6 Commissioners Meeting Minutes: Week of March 12, 2001 °" \Y- allowed after further review? Al Scalf replied that the Board's action on the decision document means that they intend to move forward to finalized Tasks 5 and 6 and forward them to the Planning Commission. Commissioner Titterness clarified that the Board can take action on the decision document and still be allowed to make changes in the future. Chairman Huntingford added that he wants staff to check with the Prosecuting Attorney about the process if they approve the decision document when there will probably be future revisions. Al Scalf said that he would get a legal opinion. Commissioner Wojt moved to schedule a workshop within the next 2 weeks, with all 3 Board members present, where outstanding issues on the PUGAs will be discussed and the Board will take action on the decision document at their regular meeting following the workshop. Commissioner Titterness seconded the motion which carried by a unanimous vote. The Board met from 3:45 -5:00 p.m. in Executive Session with the Deputy Prosecutor, the County Administrator, the Deputy County Administrator, the Director of Community Development, the Environmental Health Director, and an Environmental Health Specialist regarding actual litigation. The meeting was recessed at the end of the Executive Session and reconvened on Tuesday afternoon with all three Board members were present for an update on WRIA 17 Planning Unit activities. MEETING ADJOURNED SEAL: s . s F 1 ,5 N rte, w. i' _�' • ATTEST: Y 0, h�- Lorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSI en Hunti Titterness, Page 7 Wojt,