HomeMy WebLinkAboutM050701District No. 1 Commissioner: Dan Titterness
District No. 2 Commissioner: Glen Huntingford
District No. 3 Commissioner: Richard Wojt
County Administrator: Charles Saddler
Clerk of the Board: Lorna Delaney
MINUTE S
Week of May 7, 2001
The meeting was called to order by Chairman Glen Huntingford. Commissioners Richard
Wojt and Dan Titterness were both present.
APPROVAL OF MINUTES: Commissioner Wojt moved to change the final sentence of the
third paragraph from the top of the page to read "Randy Kline noted that Table 6 -1 could include an
addition to the key which would clarify that building cap means building footprint, not total aggregate floor
space. " in the item on the Comprehensive Plan and Unified Development Code Line /In /Line Out
Amendments on page 3 and to approve the corrected April 23, 2001 minutes. Commissioner Titterness
seconded the motion which carried by a unanimous vote.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Charles
Saddler introduced Al Scalf, Director of Community Development and Warren Hart, Deputy Director of
Community Development who reviewed the performance measures for the Department of Community
Development.
PUBLIC COMMENT PERIOD: The following comments were made: the possibility of
merging the City and County Permit Centers; the Weed Board wants clarification about how to deal with
their programs and volunteer efforts since the County Commissioners have suspended their operations
through the end of the year; a request that the County provide information on why the Weed Board budget
was frozen; and how will the work the Building Official position does be handled since that position has not
been filled?
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Commissioners Meeting Minutes: Week of May 7, 2001
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: After agreeing to add
another request from the Central Services Department to the hearing notice for budget appropriations,
Commissioner Titterness moved to delete Item 17 and to approve and adopt the balance of the items as
presented. Commissioner Wojt seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 46 -01 re: HEARING NOTICE; Proposed Budget Appropriations/Extensions;
County Funds; Hearing Scheduled for Monday, May 21, 2001 at 10:30 a.m. in the Commissioners
Chambers
2. RESOLUTION NO. 47 -01 re: In the Matter of Closing Out Non - Active Funds
3. RESOLUTION NO. 48 -01 re: Designating an Agent of Jefferson County to be the Official Recipient
of all Claims for Damages Made Against Jefferson County
4. AGREEMENT, Interagency re: Assessment on Group A Public Water Systems, #N10134;
Jefferson County Health and Human Services; Washington State Department of Health
5. AGREEMENT, GCA2003, Amendment #2 re: Community Coordination Grant Funding to Plan
and Design a Coordinated Transportation System for People with Special Transportation Needs;
Amending Payment and Extending Term to June 30, 2001; Jefferson County Health and Human
Services; Washington State Department of Transportation, Agency Council on Coordinated
Transportation (ACCT)
6. AGREEMENT re: Professional Services; Development of an Ongoing, Systematic Assessment of
Health Related Data and Supporting Infrastructure; Jefferson County Health and Human Services;
Christine Hale & Associates, Inc.
7. AGREEMENT re: Marine Resources Committee - Year Two Project; Coastal Zone Management
310 Funds, Grant No. GO100172; Jefferson County Health and Human Services; Washington State
Department of Ecology
8. AGREEMENT, Amendment #3 re: Community Access Program; Amending Term and Payment;
Jefferson County Health and Human Services; Concerned Citizens of Forks
9. AGREEMENT, Amendment #1 re: Professional Services; School Nurse Corps Assignments for
2000 -2001, Brinnon, Chimacum, Port Townsend and Quilcene School Districts; Jefferson County
Health and Human Services; Olympic Educational School District #114
10. AGREEMENT re: Provision of Clinical Teaching Facilities for Peninsula College Nursing Program;
Jefferson County Health and Human Services; Peninsula College
11. AGREEMENT re: Professional Services; Behavioral Risk Surveillance Survey; Jefferson County
Health and Human Services; Gilmore Research Group
12. AGREEMENT, Amendment re: Lease an Additional 818 Square Feet of Office and Storage Space
for Public Works; Jefferson County Central Services; United States Postal Service
13. AGREEMENT re: Construction Proposal for Paradise Bay Road, Project No. 1600 -02 and
Duckabush Road, Project No. 1601 -01; Rural Arterial Program; Jefferson County Public Works;
Washington State County Road Administration Board (CRAB)
14. AGREEMENT re: Professional Surveying Services for South Discovery Road/Railroad Bridge
Overcrossing Replacement, Project #CS1176; Jefferson County Public Works; Van Aller Surveying
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Commissioners Meeting Minutes: Week of May 7, 2001
15. Request for Approval, Concurrence and Authorization to Proceed with Right of Way Acquisition of
Real Property for South Discovery Road/Railroad Bridge Overcrossing Replacement, Project
#CS 1176; Jefferson County Public Works
16. Application for Community Litter Cleanup Program Funds; Solid Waste and Financial Assistance
Program; Jefferson County Juvenile Services; Washington State Department of Ecology
17. DELETE Request to Advertise and Recruit Members to Serve on the Jefferson County Conservation Futures
Advisory Board
18. Request for 2001 Community Services Grant Funding, $1,000; To Provide Recreational Programs for
Youth/Teens of Quilcene and Brinnon; Quilcene Youth Center
19. Accept Resignation of Jefferson County Planning Commission Member Representing District #2; Phil
Andrus
20. Accept Resignation of Jefferson County Parks Advisory Board Member; Charlotte J. Laughlin
21. Appoint Voting Representative and Alternate to Serve on the North Olympic Peninsula Lead Entity
Group (NOPLEG); Commissioner Richard Wojt, Representative and Dave Christensen, Alternate
22. Appoint Representative to Serve on the North Olympic Peninsula Lead Entity Group (NOPLEG)
Technical Review Group; Dave King, Washington State Department of Fish and Wildlife
Discussion re: Fee Schedules for Commissioner Appointed Departments: The Directors of
the Board - appointed Departments (Health & Human Services, Department of Community Development, and
Public Works) were present to discuss setting fees for their department's services and how much of their
program expenses will be covered by these fees. County Administrator Charles Saddler asked the Board to
consider how fees are charged since the County is changing to a program budgeting process. He asked for
direction from the Board on what information they would like to help them make a decision regarding fees.
Commissioner Titterness asked for comparisons of fees from other counties.
Discussion re: Marine Resource Committee Federal Funding: Commissioner Wojt moved
to have staff draft a letter for the Board to sign to be sent to Congressman Norm Dicks regarding this
funding. Commissioner Titterness seconded the motion which carried by a unanimous vote.
Discussion re: Natural Resource Management in Jefferson County Issue Paper: Charles
Saddler advised that the staff has been discussing how the County responds to natural resource issues. More
environmental issues are developing every day and the County needs to build capacity to handle them in a
unified way. During the strategic planning process, it was established that there are several County Advisory
Boards dealing with natural resource issues that are not all assigned to one department. By default, the
Environmental Health Division of the Health Department has been trying to fill the void, but there isn't the
staffing to keep up with the work. The County needs to develop a clear mission in working with
environmental and natural resource issues.
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Commissioners Meeting Minutes: Week of May 7, 2001
Larry Fay, Environmental Health Director reviewed the history of the work the Environmental Health
Department has been doing on environmental issues. Dave Christensen, Environmental Health Specialist,
reviewed the staff position paper exploring the possibility of a Natural Resource Unit of the Health and
Human Services Department.
David Christensen advised that there are three major changes being proposed:
1) Organizing a Natural Resource Unit and using the unit to provide expertise to all County
Departments.
2) Transfer a full time position from Environmental Health into this unit.
3) Add a part time person to the unit to address the Marine Resources Committee. A full time
position would be added later to address the needs of the Conservation Futures Committee.
This would only be a full time position until the Conservation Futures program is established
and then it would become a part time position. The goal would be to hire specialized positions
as needed in the future. The costs for the one full time person will come from the Current
Expense Fund.
Charles Saddler reported that this proposal is a redistribution of the current workload. It is necessary to
reassign the new workload for 2001 because it cannot be added without overloading the Environmental
Health Division staff which would take time away from their normal workload. David Christensen added that
the County would benefit from this proposal because it would allow the remaining Environmental Health
staff to do their regularly assigned work. Charles Saddler reported that there will be funding available in the
future to help underwrite this unit.
Chairman Huntingford asked about the administration of the Water Well Program if Dave Christensen is
moved out of the Environmental Health Department. Larry Fay answered that other members of the
Environmental Health staff are being trained to do this work. Dave Christensen added that this work was
going to be transferred to the Environmental Health staff that goes into the field because it is more efficient
to have them do this work.
Commissioner Titterness stated that it appears that this proposal will provide increased efficiency. He moved
to have the Department proceed with this proposal. Commissioner Wojt seconded the motion which carried
by a unanimous vote.
Chairman Huntingford stated that he is concerned about setting a precedent of creating new departments to
take on any new task that is brought forward. A system for advanced evaluation of new proposals needs to
be established. Charles Saddler noted that this will be a focused effort to handle the needs of the County
regarding natural resource issues.
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Commissioners Meeting Minutes: Week of May 7, 2001
Draft Resolution re: Reorganization of the Public Works Department: Charles Saddler
reported that the organizational plan presented will address the issues, but will not be budget neutral. Public
Works Director Frank Gifford advised that the County Engineer needs to be a supervisory position. This has
been reviewed by David Goldsmith, Human Resources Manager, and can be done. Charles Saddler
recommended that the Board approve this plan. Frank Gifford reported on the statutory duties of the County
Engineer. The Management Team of the Public Works Department has reviewed the proposal. This
reorganization eliminated the management position of Deputy Director of Public Works.
Frank Gifford reported that Senior Engineer Bob Turpin was presented an award at the APWA conference
for design excellence on the Gardiner Bridge.
Commissioner Wojt moved to approve RESOLUTION NO. 49-01, the reorganization, as submitted.
Commissioner Titterness seconded the motion. Commissioner Wojt and Commissioner Titterness voted for
the motion. Chairman Huntingford abstained from voting. The motion carried.
The Board met in EXECUTIVE SESSION from 2:00 -2:59 p.m. regarding the performance
review of the County Administrator and from 3:00 to 3:30 p.m. with the Deputy Prosecuting Attorney, the
Director of the Department of Community Development and the County Administrator regarding the GMA
appeal before the Kitsap County Superior Court.
MEETING ADJOi JRNED
SEAL:
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ATTEST:
Lorna Delaney, CMC
Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSI NERS
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Glen Huntingford, at
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