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HomeMy WebLinkAboutM051401District No. 1 Commissioner: Dan Titrerness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: Charles Saddler Clerk of the Board: Lorna Delaney MINUTE S Week of May 14, 2001 The meeting was called to order by Chairman Glen Huntingford in the presence of Commissioners Dan Titterness and Richard Wojt. COUNTY ADMINISTRATOR BRIEFING: County Administrator Charles Saddler and Deputy County Administrator Gary Rowe reported on the following items: • The Comprehensive Plan Amendment Process: The Planning Commission has been given an ambitious schedule for reviewing these amendments. The Planning Commission Chair and DCD staff have discussed scheduling a joint meeting between the Board and the Planning Commission so both can hear the amendment proponents explain their requests at the same time. The Planning Commission will discuss the schedule for the amendments and set a public hearing date at their next meeting. Tom McNerny, Chair of the Planning Commission noted that he feels it would be beneficial if the Board attends the meeting when the proponents who have site specific amendments present their information. • HR2389 Secure Rural Schools and Community Self- Determination Act of 2000 - Resource Advisory Committees and Project Funding: Deputy County Administrator Gary Rowe reported that the Board decided to take full payment of these funds. This will allow the County to receive over $100,000 thus requiring further decisions regarding their use. The Board needs to decide if the 15% or 20% option will be taken. Gary Rowe recommended that the County take 85 %, which is the 15% option. The Board is also required to determine how the remaining 15% can be divided between Title 2 (Federal projects managed by the Forest Service under direction of the Secretary of Agriculture under an Advisory Committee) and Title 3 (local projects with advice from the Resource Advisory Committee) projects. Other decisions in this process aren't required until later this year. The 15% will mean that approximately $438,000 would be available for non -road County projects. Gary Rowe recommended that this amount go to Title 3 projects because local control is allowed and the County needs to do projects to support riparian zones, etc. Chairman Huntingford added that the Federal government has said if the counties spend this money without helping the Forest Service, the funding may not get reallocated in the future. He doesn't see how Title 3 projects will tie into Forest Service needs. Charles Saddler stated that he feels a variety of Law and Justice and after school projects would qualify under Title 3 and will relate to the Forest Service needs. Gary Rowe and Chairman Huntingford will attend a meeting this week and report back. Page 1 Commissioners Meeting Minutes: Week of May 14, 2001 PUBLIC COMMENT PERIOD: The following comments were made: There doesn't seem to be a logical way for redistricting and comments have been made that Port Ludlow may be moved into District 3; Port Ludlow would dominate District 3 and the political character of District 2 would change; the Comprehensive Plan amendment process isn't working if one person filing an appeal can cost the County thousands of dollars in expenses; the people in Brinnon/Quilcene are irate and feel left out and they feel that some people in Port Townsend want to determine the fate of Brinnon/Quilcene; a property owner with a Comprehensive Plan amendment was told that the DCD staff feels it is actually a UDC amendment; the Sister City visitors from Ichikawa Japan will be in Port Townsend this week; septic regulation changes are going to be discussed by the Board in the next few weeks and the suggestion was made that everyone's needs can be met by using 4 options: (1) an optional technical review of the whole site to delineate limitations; (2) allowing septic design prior to building application, but not allowing the septic to be installed; (3) doing a soils evaluation to provide information to financial institutions; and (4) the RV septic option that allows a septic system to be installed on a property needs to clarify that the septic system must meet current standards when the house is finally built; is there any assurance that the water systems involved in the exchange between the PUD and the City are up to the current codes ?; builders need assurance when they start a project that they will be able to construct buildings when the project reaches that point even if it takes several years; and the design and installation of a septic system needs to be allowed before a building permit is approved. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to approve all of the items on the Consent Agenda as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. 1. PROCLAMATION re: Proclaiming May 13 -19, 2001 as National Historic Preservation Week 2. AGREEMENT, Local Agency, Supplement No. 2 re: Irondale Road Improvement Project #CR1107; Right of Way Funding Transfer from "Other" Category to "Agency Work" Category; Jefferson County Public Works; Washington State Department of Transportation 3. AGREEMENT, Local Agency, Supplement No. 3 re: Irondale Road Improvement Project #CR1107; Request for Construction Funding; Jefferson County Public Works; Washington State Department of Transportation 4. AGREEMENT, G0100173 re: Grant Funding for On -Site Sewage Operating Maintenance Program Project; Jefferson County Health and Human Services; Washington State Department of Ecology 5. Appoint Individual to Serve a Two (2) Year Term Representing District #3 on the Jefferson County Parks Advisory Board; Term Expires May 14, 2003; David Whipple 6. Appoint Individual to Serve a Three (3) Year Term on the Jefferson County Substance Abuse Services Advisory Board; Term Expires May 14, 2004; Drew Lohmann Page 2 Commissioners Meeting Minutes: Week of May 14, 2001 BID OPENINGS (3): Jefferson County Sheriff's Office: A) One (1) New, Custom Designed, 23 -25 Foot, Aluminum Constructed Vessel with Cabin; Vessel Design Must Accommodate Outboard Engines; B) New, Marine Navigation and Radio Equipment with Installation; and C) Two (2) New, 115 HP - Yamaha 4- Stroke - Counter Rotating - Outboard Engines w/Dual Engine Counter Kit, Hydraulic Steering System, Three Deep Cell Marine Battery's With Multi - Switch, 25 Ft. Control Cable, and Installation: Sheriff Pete Piccini explained that these bids are for a boat, navigation equipment, and motors to replace their current boat. The funds for these purchases are available for marine safety and enforcement purchases if a State - approved marine safety program is maintained. Deputy Brian Tracer opened and read the bids received as follows: RTDDFR Bid Amount: I New, Custom Designed, 23 -25 Foot, Aluminum Constructed Vessel with Cabin: Lee Shore Marine $29,457.45 including tax. New, Marine Navigation and Radio Equipment with Installation: Fleet Marine for equipment " " for installation Total Bid $8,067.81 10,000.00 $18,067.81 2 New, 115 HP - Yamaha 4- Stroke - Counter Rotating - Outboard Engines w/Dual Engine Counter Kit, Hydraulic Steering System, Three Deep Cell Marine Battery's With Multi - Switch, 25 Ft. Control Cable, and Installation: Westside Marine $25,461.87 Commissioner Titterness moved to have staff review the bids received for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met in EXECUTIVE SESSION from 10:30 -10:59 a.m. with the County Administrator and Clerk of the Board regarding a personnel matter. Jefferson County Noxious Weed Control Board; Membership Issue: Commissioner Titterness moved to dismiss Robert Henderson from his appointed position on the Noxious Weed Control Board, effective immediately. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of May 14, 2001 Discussion re: Efficiency Task Force: Commissioner Titterness advised that members of the public have suggested that the County create an Efficiency Task Force to review department procedures and suggest changes to make operations more efficient. This would be a short term task force to make recommendations for improvement. The review would need to be tied to the Strategic Plan to be consistent. The Task Force would determine if there are tactical things that need to be done to help achieve the goals in the Strategic Plan. Commissioner Wojt questioned how this Task Force would interact with the County Administrator position that is currently responsible for the operation of the Board appointed departments? He suggested that the Board be very clear with policy, and work diligently to hold the Administrator responsible for dealing with policy. Chairman Huntingford asked Charles Saddler if he felt a Task Force would assist him in holding employees accountable? Charles Saddler reported on the implementation of a similar Task Force in Florida, and noted that it took an enormous amount of Senior staff resources to bring the group up to speed on the work of the departments; and because the group was learning from Senior staff very few problems were found. The process did help in some areas, especially with the perceptions about government and the credibility of the Commissioners, but it didn't help in other areas. It could be useful if the Board wanted to convince the public about a specific program, but he doesn't feel the Commissioners have a credibility problem. Chairman Huntingford stated that he has some concerns about process in the Environmental Health and Community Development Departments. Would an outside review help in this area? Charles Saddler explained that he is planning to schedule times to have DCD staff shadow other organizations that do similar work to see how Jefferson County processes compare. He would like to have staff do this to get an idea of what can or cannot be done. In addition, Environmental Health Director Larry Fay has brought together some "user" groups to talk about what is being done and how it can be improved. Chairman Huntingford suggested that a "fictional" project be reviewed by County staff as well as staff from other counties to see how the different counties would handle it. Charles Saddler pointed out that some things are done a certain way in this County because many of the County- created regulations were an outgrowth of competing interests trying to find areas of compromise. They were not created for efficiency. Planning Commission Recommendation re: Camp Parsons and Black Point: Community Development Director Al Scalf reported that this review is a requirement of the November 22, 2000 order from the Western Washington Growth Management Hearings Board. He explained the 3 components to the order. Chevy Chase: The County's action was upheld. LAMIRDs (Limited Areas of More Intense Rural Development): The County will receive a decision from Superior Court on the issue within the next few weeks. Page 4 Commissioners Meeting Minutes: Week of May 14, 2001 • Map Corrections: The Black Point and Camp Parsons density and land use designations needed to be reviewed with more public participation. Currently Camp Parsons density is defined as Rural Residential - 1 unit per 20 acres and Black Point is Rural Residential - 1 unit per 10 acres. Deputy Prosecuting Attorney David Alvarez has scheduled a compliance hearing with the WWGMHB on June 6, 2001 to review the work that has been done on these 3 items as a result of the order. Associate Planner Randy Kline explained that this is the formal transmittal of the Planning Commission's report and recommendation on these areas. The Planning Commission findings and recommendation for Black Point are to apply the designation criteria of Rural Residential - 1 /10. The recommendation for Camp Parsons is to create a new land use designation, "Private Parks, Preserves, and Recreation." A UDC text amendment would be required with a column on the use table to describe the uses allowed in a "Private Parks, Preserves, and Recreation" designation. Currently there is a "Public Parks, Preserves, and Recreation" designation in the UDC. Chairman Huntingford asked about the PPP &R designation that currently exists. Al Scalf advised that this designation is only listed on the land use map. David Alvarez added that the Comprehensive Plan is silent on the specifics of the Parks, Preserve and Recreation designation. Randy Kline noted that per the RCW, the Board can't take action on this recommendation today. If the Board agrees with the Planning Commission's recommendation, they need to direct staff to prepare findings of fact consistent with that recommendation and to bring the findings back to the Board for action. If the Board doesn't agree with the Planning Commission recommendation they can schedule a public hearing of their own. Commissioner Wojt explained that there was a minority report from the Planning Commission on Black Point that centered around the same arguments as discussed with Chevy Chase concerning the density of adjacent parcels. He asked for clarification on this. Al Scalf reported on the decision and discussion around Chevy Chase. Commissioner Titterness asked about the density adjacent to Black Point? Randy Kline advised this information is in the Staff report (item 6 in the agenda information.) The staff recommendation to the Planning Commission was RR - 1 /10 for one parcel and RR - 1/20 for the remaining parcels. He then reviewed the map in the information packet. Al Scalf added that 59% of the lots surrounding Black Point have an RR - 1/5 density. Commissioner Titterness asked how the established 10 acre parcels in this area will be dealt with if the density of the area is 1/20? Randy Kline answered that the parcels would remain 10 acres which means 1 residence and 1 ADU could be built on them. A problem would arise if the property owners wanted to cluster density on their property. How the clustering would be applied to a 10 acre parcel was then reviewed. Page 5 Commissioners Meeting Minutes: Week of May 14, 2001 Commissioner Wojt said he feels the question is how the Planning Commission arrived at the density recommendation of 1 /10? There seems to be a division in thought about the recommendation. Randy Kline advised that two Planning Commission members made a minority report. Tom McNerny, Chair of the Planning Commission, reported that there was discussion about al /5 density, but the members felt that the Hearings Board had already approved 1 /10. The owner of one of the properties was asked his opinion on density and he felt 1 /10 was fine, which is what he said in his testimony also. Staff didn't make a recommendation as such; but they told the Planning Commission how they would interpret the criteria. Al Scalf made note that there is no public in attendance at this meeting. Randy Kline reported that they had a well attended public hearing on this matter in Brinnon on March 21 and there has been good public participation in the Planning Commission meetings on the subject. If the Board agrees with the Planning Commission recommendation, Al Scalf advised that they need to direct staff to develop findings of fact, draft an ordinance and schedule it on the Board's agenda for adoption. Randy Kline then explained that if the Board accepts the recommendation of the Planning Commission, the commitment would be made to put forward a UDC text amendment that would create a "Private Parks, Preserves and Recreation" designation. This designation would then be applied to the Camp Parsons property. Commissioner Wojt asked what the impact would be if the Boy Scout organization that owns Camp Parsons decided to develop a destination resort on the property? Randy Kline answered that as the regulations are written now, under the "small scale tourist" provisions, there are a number of things they could do on the parcel. Once the Master Planned Resort provisions are developed any property owner in the County could apply for that designation unless it is specifically prohibited in their zone. Planning Commission Chair Tom McNerny said they received no comment from the Boy Scout ownership. The Park Ranger said they have no plans for changing the use of this parcel, but he was not speaking for the ownership. Chairman Huntingford asked if the Boy Scouts could put another home for a caretaker on the site if the property remained at the 1/20 density? Al Scalf advised they would have a problem if they already have a residence on site (under the 1/20). Randy Kline advised they would have to apply for a conditional use permit if the density remains at 1/20. The Planning Commission vote on the Camp Parsons recommendation was 7 tot. Commissioner Wojt stated that a small group of citizens in Brinnon are concerned about what would happen if the Boy Scout organization ceases to exist and the property is sold. Randy Kline advised that if someone else bought the property, they would be required to meet the criteria in the UDC. Page 6 Commissioners Meeting Minutes: Week of May 14, 2001 5 K Commissioner Titterness moved to direct staff to draft an ordinance and findings of fact adopting the recommendation of the Planning Commission. Commissioner Wojt seconded the motion which carried by a unanimous vote. Request to Advertise and Recruit Members to Serve on the Jefferson County Conservation Futures Advisory Board: Chairman Huntingford explained his concerns about setting up this Board before clear direction is outlined regarding how the funds will be used. In other counties there was more public process in the establishment of this Advisory Board. He added that he does not have a problem about advertising for applicants to serve on the Board, but he wants to see groundrules set before they begin in their official capacity. Commissioner Titterness moved to advertise and recruit members for the Conservation Futures Advisory Board. Commissioner Wojt seconded the motion which carried by a unanimous vote. MEETING ADJOURNED SEAL: y �o ATTEST: DZCAA- �701AX Lorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS len X(-4 HZuntingford, air Page 7