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HomeMy WebLinkAboutM041601I N G`S District No. 1 Commissioner: Dan Titterness County Administrator: Charles Saddler District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt Clerk of the Board: Lorna Delaney MINUTE S Week of April 16, 2001 The meeting was called to order by Chairman Glen Huntingford at the appointed time. Commissioners Dan Titterness and Richard Wojt were both present. APPROVAL OF MINUTES: Commissioner Titterness moved to approve the Minutes for the April 9, 2001 meeting as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. COUNTYADMINISTRATOR BRIEFING SESSION. • County Administrator Charles Saddler reported on the following: BOCC /Constituent Services Experiment: In order to expedite the flow of information to the Board on questions that come from constituents during their Monday meetings, the e- mail capabilities of the County network will be utilized. The Clerk will e -mail the questions or issues brought up during the Commissioners' Briefing Session and Public Comment Period to the appropriate Department. The Department will try to respond to the Board before the lunch recess. On -site Sewage Performance Measures Briefing: Environmental Health Director Larry Fay reported on the status of performance indicators for the on -site sewage program. Charles Saddler advised that these performance indicators will also be used to compare Jefferson County to other counties in the State. PUBLIC COMMENT PERIOD: The following public comments were made: There is a new superintendent for Quilcene Schools and a youth music program is being started by Andy Mackie; a man that has become involved in the Brinnon Sub -Area Planning Committee because of the development at Camp Parsons complained about the planning process and the Committee's refusal to share information with the public; a response was made to the comments about the Brinnon Sub -Area Planning Committee (the meeting times are published, the Committee operates under the County's Blue Book for planning, and there is a public comment period at each meeting); a "thank you" to whoever got the permit for the Brinnon Fire Hall approved; a request that Chimacum be upgraded to a "General Crossroads" designation during the Comprehensive Plan amendment process; and is the Chimacum area still being considered as part of the Tri Area UGA? Page 1 Commissioners Meeting Minutes: Week of April 16, 2001 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to approve all of the items on the Consent Agenda as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 40 -01 re: Establishing One Additional Cash Drawer in the Health and Human Services Department 2. RESOLUTION NO. 41 -01 re: Naming a Private Road Soaring Eagle Road; Eric & Jeanne Hansen, Donald & Llewjuanna Erbe, Gerald Galeles, and Josephine Kohn, Petitioners 3. RESOLUTION NO. 42 -01 re: A notice of Intention to Sell Surplus County Personal Property; Hearing Scheduled for Monday, May 7, 2001 at 10:05 a.m. in the County Commissioner's Chambers 4. RESOLUTION NO. 43 -01 re: Finding and Determination; Declaration of Surplus County Personal Property and Authorization for Disposal 5. AGREEMENTS (3) re: Regional Services; 1) Computer and Internet Support; 2) Health & Human Services; and 3) Law & Justice; City of Port Townsend 6. BID AWARD re: One (1) New Self Propelled Vibratory Double Drum Asphalt Compactor with ROPS; Construction Machinery, Inc. 7. Letter Expressing Thanks and Appreciation for Funding Donation to the H.J. Carroll Park Improvement Project; H.J. Carroll 8. Accept Resignation from Member of the Gardiner Community Center Board of Directors; Pastor John Morgan 9. Appoint Individual to Serve a Three (3) Year Term on the Gardiner Community Center Board of Directors; Term Expires April 17, 2004; Patricia Warner The Board met in Executive Session from 10:05 tol 1:59 a.m., with the County Administrator, Deputy County Administrator, Prosecuting Attorney and Director of Community Development regarding 1) actual litigation, and 2) potential litigation. Rick Hert, North Olympic Peninsula Visitor Convention Bureau re: Update on Tourism: Rick Hert presented the NOPVCB annual report from 2000, the work plan for 2001, and the Visitors' Guide. He noted that the 1890 "Press" expedition across the interior of the Peninsula will be re- created in August of this year. Several magazines and newspapers will send representatives to participate. A cook, a Park Ranger and staff from the NOPVCB will also be included in the expedition party. REI will provide back packs for the expedition. There will be a reception at each end of the expedition. Most of the $20,000 needed for this project has come from grants outside the area. He concluded his report by noting that the 2001 Visitors' Guide features the entire Olympic Peninsula and their website is now a gateway to all the Chambers of Commerce in this area. Page 2 Commissioners Meeting Minutes: Week of April 16, 2001 Department of Community Development re: Update on Brinnon Sub -Area Planning Committee: Josh Peters, Department of Community Development Project Planner, handed out information on community planning and the Brinnon Sub -Area Planning Committee. The community planning process is outlined in the County's Planning "Blue Book." He reported that the people wishing to serve on a sub -area planning committee must be residents or property owners in that community. Commissioner Wojt asked about the boundary of the Brinnon Planning Area. Director of Community Development Al Scalf advised that Planning Area 11 includes the Duckabush, Dosewallips, and Brinnon. Commissioner Wojt, the Commissioner for the 3rd District, chaired the first committee meeting and is required to help resolve any conflict for the committee. When the draft plan is completed, there will be a community wide meeting. More than one community meeting can be held on the draft plan before it is presented to the County. Commissioner Wojt asked if the Planning Committee has been adhering to the requirements of the Blue Book? Al Scalf responded that they have adhered to the Blue Book and have been doing a good job. He feels they need to be commended for their work and their volunteer hours. Chairman Huntingford asked if there are extra copies for the public of the information presented at the Planning Committee meetings? Josh Peters is working with the Chair of the Planning Committee to address this issue because they originally decided that they did not want to distribute working drafts of the plan. However, the drafts will be available for distribution when it is ready to go forward. Once a working draft is to be discussed at a public meeting, then copies will be made available for the public present at the meeting. Al Scalf added that the Department wants to let the Committee get their drafting work done without getting off track. They expect this work to be done within the next 60 to 90 days. Mark Rose, a resident of Brinnon, asked if the Brinnon Sub -Area Planning Committee is covered by the Open Public Meetings Act? David Alvarez, Deputy Prosecuting Attorney, explained that he will answer that question if it is sent to him in writing. Mr. Rose asked if the by -laws for the Committee have to be approved by the Prosecuting Attorney? Chairman Huntingford explained that this committee operates under the Blue Book adopted by the County and he doesn't believe they have a separate set of by -laws. Mark Rose then asked how many members are on this Committee and how many there were in the original Committee? Josh Peters answered that there were 15 original members appointed by the Board of Commissioners and 2 more were appointed by the Committee at their startup meeting. Two members officially stepped down and there is 1 member that has been absent, but may not have officially stepped down. Another person was added to the Committee in 2000. The Blue Book allows 15 to 18 members. Commissioner Wojt added that the Blue Book asks people who are going to serve to honor their commitment and attend the meetings. If a member doesn't attend, they may be removed from the Committee. He noted that there will be plenty of public process and the Committee has matured in the way they work. Page 3 Commissioners Meeting Minutes: Week of April 16, 2001 George Sikel, Committee Member, explained that the Committee has an outline with assignments for people to work on specific subjects. They need more help and it will be tough to adhere to the schedule provided by DCD. The members have always encouraged people from the community who have wanted to work on the issues. The discussion then turned to the issue of public records requests for copies of draft documents before they are finalized. Al Scalf read from the Blue Book about the process for the final draft before it is sent to the County. Josh Peters noted that if a draft document is discussed in a Committee meeting, the copies need to be available to the public because it is a public meeting. Discussion continued regarding the pre -draft documents and copies for the public. Mark Rose stated that it is hard to go to a meeting and listen to a discussion about a document that you can't see. He understands the meaning of the word "draft." Chairman Huntingford pointed out that this is a community group and the meeting agenda may not be as specific as a Planning Commission meeting. This is a group of people sharing ideas to move forward a plan for the community. They are not trying to exclude the public. Commissioner Titterness added that if a question is asked with a sense of distrust, it will breed distrust from the people being asked. Asking for information should be done with an understanding of how difficult this process is. He encouraged everyone to have patience and work within the rules of the Blue Book and do the best job they can. Commissioner Wojt stated that if copies of information are made they should be distributed to anyone that wants them. Joy Baisch, Committee Member, explained that the Committee meets at the school, but the school does not allow them to use the copy machine. It is inappropriate to assume that a member of the Committee should have to go make copies and miss out on the discussion. Chairman Huntingford reminded everyone present that the Board wants to see the Committee include people and not exclude people. It is important that the people who live within the boundaries of the planning area are the ones who work on the issues. The Board met in Executive Session with the County Administrator regarding a personnel matter from 2:30 to 3:30 p.m. Page 4 Commissioners Meeting Minutes: Week of April 16, 2001 1� t�""r The Board recessed their regular meeting and reconvened on Tuesday morning with all three Commissioners present for an update on program activities and funding for the Olympic Consortium /PRSN Board by Anders Edgerton. MEETING ADJOURNED SEAL:"' 4 � ATTEST: �S, ' q�0�11 rna Delaney, CMC Clerk of the Board Page 5 JEFFERSON COUNTY BOARD OF COMMISSIONERS Glen Huntingford, Ch,.' Dan Titterness, Membe L Richard Wo*t, Member