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HomeMy WebLinkAboutM082001Distrid No. 1 Commissioner: Dan Tilterness County Administrator: Charles Saddler Distrid No. 2 Commissioner: Glen Huntingford Deputy County Administrator: David Goldsmith Distrid No. 3 Commissioner: Richard Wojt Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Week of August 20, 2001 The meeting was called to order by Commissioner Richard Wojt in the absence of Chairman Glen Huntingford. Commissioner Dan Titterness was present. COUNTY ADMINISTRATOR BRIEFING SESSION: Charles Saddler, County Administrator reported that the final draft of the Strategic Plan has been posted on the County's website and has been distributed to all Departments. Cooperative Extension, the Health Department, and interested citizens have advised that they would like to submit program proposals to further the goals outlined in the Plan. The Elected Officials will also be asked to review the document and suggest changes. APPROVAL OFMINUTES: Commissioner Wojt moved to approve the minutes of August 6, 2001 as presented. Commissioner Titterness seconded the motion which carried. PUBLIC COMMENT PERIOD: The County sent a letter in mid-July to Lakeside Industries telling them that they must come into full compliance with the UDC; Lakeside Industries is the contractor for the work on "F" Street in Port Townsend and a contractor that is out of compliance shouldn't be awarded public contracts; after a review of the Health Department complaint forms and assurances that the County does not respond to anonymous complaints, a citizen found an instance of an anonymous complaint; complaints need to be in writing; there is no logic to the numbering system on the complaints filed at the Health Department because they are stored in a number of different places and the numbers aren't consecutive; County employees can't ignore "no trespassing" signs just because they can't find a place to park; when a complaint is investigated the person the complaint is against needs to be told what RCW they are violating and they should be given a copy of any complaint filed against them; what rules are followed in taping the BOCC meetings?; and a request was made for a response to two letters sent to the Health Department in 1998. Page 1 Commissioners Meeting Minutes: Week of August 20, 2001 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Item 2 and to approve and adopt the balance of the Consent Agenda as presented. Commissioner Titterness seconded the motion which carried. 1. HEARING NOTICE re: Six Year Transportation Improvement Program; Hearing Scheduled for Tuesday, September 4, 2001 at 10:30 a.m. in the Commissioners Chambers 2. DELETE Agreement re: Professional Services for Assistance In Evaluation of Potential Solutions for Rehabilitation of Culverts; Jefferson County Public Works; Trenchless Resources International (See Item later in Minutes.) 3. AGREEMENT, Supplement No. 1 re: Geotechnical Inspection Services on the Lindsay Hill Road Restoration Project #XO 1386; Jefferson County Public Works; Zipper Zeman Associates 4. AGREEMENT, Supplement No. 9 re: Engineering Services to Provide Plans, Specifications and Estimates for Irondale Road Improvement Project #CR1107; Jefferson County Public Works; Parametrix, Inc. 5. AGREEMENT re: Perform Building Plan Review Checks; Jefferson County Community Development; CWA Consultants 6. AGREEMENT re: Sale and Installation of Electronic Equipment to Aluminum Hull Boat; Jefferson County Sheriff' s Office; Greentree Communications Company 7. BID AWARD and AGREEMENT re: One (1) New Hydraulic Lift System Installed and Delivered; Jefferson County Public Works, Solid Waste Division; Cascon Transportation Equipment Co. 8. Appoint City of Port Townsend's Representative and Alternate to Serve on the Jefferson County Marine Resource Committee (MRC); Judy Surber, Representative and Sydney Lipton, Alternate AGREEMENT re: Professional Services for Assistance In Evaluation of Potential Solutions for Rehabilitation of Culverts; Jefferson County Public Works; Trenchless Resources International: (See Item 2 on the Consent Agenda.) Aubrey Palmer, Operations Manager, advised that this is part of the 2000 Culvert Maintenance Program. The culverts have been surveyed over the last 3 years. This newer technology will allow repairs to be done without removing the culverts. The consultant will provide technical information that will allow the County to do this type of repair, and will help the Department evaluate the contractor's work. County staff doesn't have expertise in this field. The type of culverts where this technology will be used are smaller, longer, and in unstable ground. The Department uses video equipment to look at the inside of the culverts; and of the 8 culverts video taped, the worst one is steel and will be repaired this year. Commissioner Wojt moved to approve the agreement as presented. Commissioner Titterness seconded the motion which carried. The Board met in Executive Session from 10:05-10:34 a.m. with the County Administrator and the Deputy County Administrator regarding real estate negotiations. Page 2 Commissioners Meeting Minutes: Week of August 20, 2001 Recommendation for Funding the Proposed Law and Justice Center: Gary Rowe, Deputy County Administrator, prepared a memo and attachments outlining a financing proposal for a Law and Justice Center. The proposal would use existing funds to build this Center. He asked for direction from the Board to prepare the necessary budget documents. He reported that it has been 3 years since this was first proposed and the sites have been narrowed to the one adjacent to Howard Street near the Port Townsend Business Park. This site has the potential to become a "campus" to house all County services at one site, including all of the services currently at the Courthouse. The project includes $1 million for property acquisition which is only an estimate because no appraisals have been done. Commissioner Titterness asked about continuing to utilize the Courthouse. Gary Rowe advised that the Courthouse would probably continue to be used, but the Law and Justice Center site will keep options open if there is a change in the future. The important thing is to look at the financing plan and the impact that it will have to the County budget. Gary Rowe then reviewed the proposed funding for this project: · The level of General Fund reserves over the last year indicates that there will be about $2.3 million of available cash in 2003 to start the project. · There is $850,000 in the County Building Fund due to the implementation of the second half of the real estate excise tax. · $500,000 could be taken out of unemployment/industrial insurance reserves and there would still be enough in these funds to cover future claims. · General Fund cash reserves could contribute $500,000 in 2003, with an additional $500,000 from the same source every year over the next 20 years. The Board has to consider this project a high priority in order to obligate these funds. Commissioner Titterness advised that the Law and Justice Center and the Drug Court are two important elements of the Strategic Plan. He would like to see these projects done at the same time, but in order to accomplish this it may be necessary to build a less expensive Center. Gary Rowe advised that the tough decision will be for the Board to take $500,000 out of the General Fund reserves. If the Board feels the Law and Justice Center is warranted, then they have to give it a higher priority than other budget requests. $500,000 is about 4% of the budget and trying to cut 4% out of a budget is difficult. Getting voter approval for a bond is also difficult, and if the voters don't approve the bond, the need will still exist. Commissioner Wojt asked if the $500,000 would be needed after the land acquisition? Gary Rowe answered that is correct. The majority of the $2.3 million would be used for property acquisition and design work. Commissioner Titterness stated that he wants to move forward on this project; but he cautioned that the current proposal needs to be revamped to achieve a more affordable way to finance this structure. He feels the County needs to move forward with the land acquisition. Page 3 Commissioners Meetin$ Minutes: Week of August 20, 2001 The Board concurred that Gary Rowe proceed with preparing preliminary budget requests with the options for financing for this project included. [. ~/,..~, i '~ ATTEST: ~ ~ . -. '-; ~~a Delsey, CMC Clerk of the Bo~d JEFFERSON COUNTY BOARD OF COMMISSIONERS Dan Titterness, Member Page 4