HomeMy WebLinkAbout091117_ca05Consent Agenda
Regular Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Su Tipton
DATE: l�� 2-z) l �7—
RE: Interlocal Agreement Between Clallam County and Jefferson
County on Behalf of Jefferson County Cooperative Extension
STATEMENT OF ISSUE: Clallam County has received a WA State Department of Health
(DOH) EPA NEP-Pollution and Correction grant (#C 17104) to continue the Sequim Bay -
Dungeness Watershed Clean Water District Pollution Identification & Correction Plan Project.
This Agreement is to clearly identify the services to be performed by Extension Program
related to this grant project.
ANALYSIS: Extension Water Quality Program will contribute staff and other resources to
help the Clallam County fulfill its DOH grant deliverables specifically under Task 3 -Education
and Outreach.
FISCAL IMPACT: Budgeted to cost $6,457; the corresponding compensation to be provided
by Clallam County. There will be no fiscal impact to Jefferson County.
RECOMMENDATION: Recommend Board of Commissioners approve this agreement.
DEPARTMENT CONTACT: Su Tipton
REVIEWED BY:
Philip Morley, County dminissfr`afor Date
INTERLOCAL AGREEMENT
BETWEEN
CLALLAM COUNTY
AND
JEFFERSON COUNTY
ON BEHALF OF JEFFERSON COUNTY COOPERATIVE EXTENSION
This Inter -Local Agreement is a binding agreement by and between Clallam County, hereinafter
referred to as the "COUNTY" and Jefferson County on behalf of Jefferson County Cooperative
Extension, hereinafter referred to as "EXTENSION PROGRAM."
BACKGROUND and PURPOSE:
The COUNTY has received a Washington State Department of Health (DOH) EPA NEP – Pollution
Identification and Correction grant (#C17104) to continue the Sequim Bay -Dungeness Watershed
Clean Water District Pollution Identification & Correction Plan project. The purpose of this agreement is
to clearly identify the services to be performed by the EXTENSION PROGRAM related to this grant
project and the corresponding compensation to be provided by the COUNTY.
THE EXTENSION PROGRAM AGREES TO:
1) Contribute staff and other resources to help the COUNTY fulfill its DOH grant deliverables,
particularly under Task 3 as described below.
2) Task 3—Education and Outreach
The EXTENSION PROGRAM shall develop and implement an education and outreach plan
designed to engage the public in water resource protection efforts. Such a program will focus
primarily on pet waste issues and links to water quality, especially in the Sequim Dungeness
Marine Recovery Area (MRA). Elements of the plan will include:
• At least two presentations to local groups/organizations,
• A presence at a minimum of three fairs or events,
• Creation and distribution of outreach materials such as bookmarks and brochures,
• Purchase and distribution of incentives such as pet waste bags/dispensers,
• At least one article in a local newspaper,
• An evaluation report assessing the effectiveness of the education/outreach effort.
3) Complete Task 3 activities described above before March 31, 2019.
4) The EXTENSION PROGRAM shall submit invoices for reimbursement at least quarterly but no
more frequently than monthly. Progress reports shall be submitted quarterly.
5) Comply with the anti -lobbying provision, as stipulated in the #C17104 grant contract, as set out
in Title 40 CFR Part 30. Pursuant to Section 18 of the Lobbying Disclosure Act, the recipient
affirms that it is not a nonprofit organization described in Section 501(c)(4) of the Internal
Revenue Code of 1986; or that it is a nonprofit organization described in Section 501(c)(4) of
the Code but does not and will not engage in lobbying activities as defined in Section 3 of the
Lobbying Disclosure Act. Additionally Part 30 recipients shall abide by its respective OMB
Circular (A-21 or A-122), which prohibits the use of Federal grant funds to participate in various
forms of lobbying or other political activities. The EXTENSION PROGRAM shall abide by OMB
Circular A-87 which prohibits the use of Federal grant funds for litigation against the United
States.
6) That as a sub -recipient under the COUNTY's #C17104 EPA grant contract that it and its
employees may not engage in severe forms of trafficking in persons during the period of time
that the award is in effect; procure a commercial sex act during the period of time that the award
is in effect; or use forced labor in the performance of the award or sub -awards under the award.
COUNTY AGREES TO:
Reimburse the EXTENSION PROGRAM in a timely manner following receipt of completed invoices and
supporting documentation. The total reimbursement amount shall not exceed $6,457.00.
IT IS MUTUALLY AGREED THAT:
Both parties agree to be responsible for the undertaking of this project. No acquisition, holding, or
disposal of real or personal property is anticipated for this undertaking.
This Inter -local Agreement may be modified or terminated by written mutual consent of both parties.
This agreement may be terminated by either party by providing thirty (30) days written notice to the
other party.
This Inter -local Agreement shall not relieve either party of any obligation or responsibility imposed upon
it by law.
Each party shall protect and hold harmless the other party from and against all claims, suits, or actions
arising from any negligent act or omission of that party's employees, agents and/or authorized
subcontractor(s) while performing under the terms of this agreement. Each party shall indemnify the
other party to the extent of damages, costs, and/or losses to third parties arising from their negligent
acts or omissions or that of their employees, agents, and/or authorized subcontractors in performance
of this agreement.
Should any part of this agreement be declared invalid by a court of proper jurisdiction, the entire
agreement shall be considered null and void.
This Inter -local Agreement becomes effective on the date of the final approved signature and shall
remain in effect until March 31, 2019 unless terminated sooner by either the COUNTY or the
EXTENSION PROGRAM.
Signed this day of , 2017.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kier, Chair Commissioner Date
Philip Morley, County Administrator Date
CLALLAM COUNTY
BOARD OF COMMISSIONERS
Forow", d, .ii,
Date
Approved as to form:
19. 011'_m
20 ��
Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney Date Prosecuting Attorney Date
APPENDIX I — EPA GRANT CONTRACT Administrative and Programmatic Conditions
No. C17104
Administrative Conditions
1. General Terms and Conditions - Effective 03/29/2016
The recipient agrees to comply with the current EPA general terms and conditions available at:
https://www.epa.gov/qrants/epa-_general-terms-and-conditions-effective-march-29-2016-or-later These
terms and conditions are in addition to the assurances and certifications made as part of the award and terms, conditions or
restrictions cited below.
The EPA repository for the general terms and conditions by year can be found at:
http://www2.epa.gov/g rants/g rant -terms -and -conditions.
2. General Terms and Conditions - Consultant Cap - Additional Information
In addition to the General Terms and Conditions #6 "Consultant Cap", as of January 1, 2016, the limit is $614.48 per day
$76.81 per hour.
NOTE: For future years' limits, the recipient may find the annual salary for Level IV of the Executive Schedule on the
following Internet site: hftp://www.opm.gov/oca. Select "Salary and Wages", and select "Rates of Pay for the Executive
Schedule". The annual salary is divided by 2087 hours to determine the maximum hourly rate, which is then multiplied by 8
to determine the maximum daily rate.
3. General Terms and Conditions — Cybersecurity
The recipient agrees to comply with the current EPA general terns and conditions "Cybersecurity'. The terms and
conditions can be found on the EPA Grants Terms and Conditions Website.
For STATE: hftp://www2.epa.gov/sites/production/files/2015-
07/docu ments/states rantcybersec uritycond ition.pdf.
ForTRIBE: http://www2.epa.gov/sites/production/files/2015-
07/documents/tribalgrantcvbersecuritycondition.pdf.
For Other Recipients: hftp://Www2.epa.gov/sites/production/files/2015-
07/documents/cybersecurityarantconditionforotherr ecipients.pdf.
4. General Terms and Conditions - Indirect Costs for States and Tribal
The cost principles of 2 CFR 200 Subpart E are applicable, as appropriate, to this award.
In addition to the General Terms and Conditions "Indirect Cost Rate Agreements", if the recipient does not have a
previously established indirect cost rate, it agrees to prepare and submit its indirect cost rate proposal in accordance with 2
CFR 200 Appendix VII.
For State Agencies
The recipient must send its proposal to its cognizant federal agency within six (6) months after the close of the governmental
unit's fiscal year. If EPA is the cognizant federal agency, the state recipient must send its indirect cost rate proposal within
six (6) months after the close of the governmental unit's fiscal year to:
Regular Mail
Financial Analysis and Rate Negotiation Service Center Office of
Acquisition Management
U.S. Environmental Protection Agency
1200 Pennsylvania Avenue, NW, MC 3802R
Washington, DC 20460
4
Mail Courier (e.g. FedEx, UPS, etc.)
Financial Analysis and Rate Negotiation Service Center Office of
Acquisition Management
US Environmental Protection Agency
1300 Pennsylvania Avenue, NW, 6th floor
Bid and Proposal Room Number 61107
Washington, DC 20004
For Indian Tribe
If the recipient does not have a previously established indirect cost rate, the recipient must submit their indirect cost rate
proposals to:
National Business Center
Indirect Cost Services
U.S. Department of the Interior
2180 Harvard Street, Suite 430
Sacramento, CA 95815-3317
The recipient agrees to comply with the audit requirements in accordance with 2 CFR 200 Subpart F.
5. UTILIZATION OF SMALL, MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MBE/WBE)
GENERAL COMPLIANCE, 40 CFR, Part 33
The recipient agrees to comply with the requirements of EPA's Disadvantaged Business Enterprise (DBE) Program for
procurement activities under assistance agreements, contained in 40 CFR, Part 33.
MBE/WBE REPORTING, 40 CFR, Part 33, Subpart E
MBENVBE reporting is required in annual reports. Reporting is required for assistance agreements where there are funds
budgeted for procuring construction, equipment, services and supplies, including funds budgeted for direct procurement by the
recipient or procurement under subwards or loans in the "Other" category that exceed the threshold amount of $150,000.,
including amendments and/or modifications.
Based on EPA's review of the planned budget, this award meets the conditions above and is subject to the Disadvantaged
Business Enterprise (DBE) Program reporting requirements. However, if recipient believes this award does not meet these
conditions, the recipient must provide a justification and budget detail within 21 days of the award date clearly
demonstrating that, based on the planned budget, this award is not subject to the DBE reporting requirements to the
Region 10 DBE Coordinator.
The recipient agrees to complete and submit a "MBENVBE Utilization Under Federal Grants, Cooperative Agreements and
Interagency Agreements" report (EPA Form 5700-52A) on an annual basis. All procurement actions are reportable, not
just that portion which exceeds $150,000.
When completing the annual report, recipients are instructed to check the box titled "annual" in section 1 B of the form. For
the final report, recipients are instructed to check the box indicated for the "last report" of the project in section 1 B of the
form. Annual reports are due by October 30'h of each year. Final reports are due by October 3& or 90 days after the end
of the project period, whichever comes first.
The reporting requirement is based on total procurements. Recipients with expended and/or budgeted funds for
procurement are required to report annually whether the planned procurements take place during the reporting period or
not. If no budgeted procurements take place during the reporting period, the recipient should check the box in section 5B when
completing the form.
The current EPA Form 5700-52A can be found at the EPA Office of Small Business Program's Home Page at
http:/twww.epa.nov/osbp/dbereporting.htm.
This provision represents an approved deviation from the MBENVBE reporting requirements as described in 40 CFR, Part
33, Section 33.502; however, the other requirements outlined in 40 CFR Part 33 remain in effect, including the Good Faith
5
Effort requirements as described in 40 CFR Part 33 Subpart C, and Fair Share Objectives negotiation as described in 40
CFR Part 33 Subpart D and explained below.
SIX GOOD FAITH EFFORTS, 40 CFR, Part 33, Subpart C
Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith efforts whenever procuring
construction, equipment, services and supplies under an EPA financial assistance agreement, and to require that sub -
recipients, loan recipients, and prime contractors also comply. Records documenting compliance with the six good faith
efforts shall be retained:
(a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach
and recruitment activities. For Indian Tribal, State and Local and Govemment recipients, this will include placing DBEs
on solicitation lists and soliciting them whenever they are potential sources.
(b) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and
establish delivery schedules, where the requirements permit, in a way that encourages and facilitates
participation by DBEs in the competitive process. This includes, whenever possible, posting solicitations for bids
or proposals for a minimum of 30 calendar days before the bid or proposal closing date.
(c) Consider in the contracting process whether firms competing for large contracts could subcontract with
DBEs. For Indian Tribal, State and local Govemment recipients, this will include dividing total requirements when
economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive
process.
(d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle
individually.
(e) Use the services and assistance of the SBA and the Minority Business Development Agency of the
Department of Commerce.
(f) If the prime contractor awards subcontracts, require the prime contractor to take the steps in paragraphs (a)
through (e) of this section.
CONTRACT ADMINISTRATION PROVISIONS, 40 CFR, Section 33.302
The recipient agrees to comply with the contract administration provisions of 40 CFR, Section 33.302.
BIDDERS LIST, 40 CFR, Section 33.501(b) and (c)
Recipients of a Continuing Environmental Program Grant or other annual reporting grant, agree to create and maintain a
bidders list. Recipients of an EPA financial assistance agreement to capitalize a revolving loan fund also agree to require
entities receiving identified loans to create and maintain a bidders list if the recipient of the loan is subject to, or chooses to
follow, competitive bidding requirements. Please see 40 CFR, Section 33.501 (b) and (c) for specific requirements and
exemptions.
FAIR SHARE OBJECTIVES, 40 CFR, Part 33, Subpart D
1. For Grant Awards $250.000 or Less
This assistance agreement is a Technical Assistance Grant (TAG); or the award amount is $250,000 or less; or the total
dollar amount of all of the recipient's financial assistance agreements from EPA in the current Federal fiscal year is
$250,000 or less. Therefore, the recipient of this assistance agreement is exempt from the fair share objective
requirements of 40 CFR, Part 33, Subpart D, and is not required to negotiate fair share objectives/goals for the utilization of
MBENVBEs in its procurements.
2. For Recipients Accepting Goals
A recipient must negotiate with the appropriate EPA award official, or his/her designee, fair share objectives for MBE
and WBE participation in procurement under the financial assistance agreements.
In accordance with 40 CFR, Section 33.411 some recipients may be exempt from the fair share objectives requirements as
described in 40 CFR, Part 33, Subpart D. Recipients should work with their DBE coordinator, if they think their
organization may qualify for an exemption.
Accepting the Fair Share Objectives/Goals of Another Recipient
The dollar amount of this assistance agreement, or the total dollar amount of all of the recipient's financial assistance
agreements in the current federal fiscal year from EPA is $250,000, or more. The recipient accepts the applicable
MBE/WBE fair share objectives/goals negotiated with EPA. The Region 10 fair share objectives/goals can be found:
http://www.epa.gov/osbp/pdfs/ri Ofairsharegoals.pdf.
By signing this financial assistance agreement, the recipient is accepting the fair share objectives/goals and attests to the
fact that it is purchasing the same or similar construction, supplies, services and equipment, in the same or similar
relevant geographic buying market.
Negotiating Fair Share Objectives/Goals, 40 CFR, Section 33.404
The recipient has the option to negotiate its own MBE/WBE fair share objectives/goals. If the recipient wishes to
negotiate its own MBE/WBE fair share objectives/goals, the recipient agrees to submit proposed MBE/WBE
objectives/goals based on an availability analysis, or disparity study, of qualified MBEs and WBEs in their relevant
geographic buying market for construction, services, supplies and equipment.
The submission of proposed fair share goals with the supporting analysis or disparity study means that the recipient is not
accepting the fair share objectives/goals of another recipient. The recipient agrees to submit proposed fair share
objectives/goals, together with the supporting availability analysis or disparity study, to the Regional MBEANBE Coordinator
within 120 days of its acceptance of the financial assistance award. EPA will respond to the proposed fair share
objective/goals within 30 days of receiving the submission. If proposed fair share objective/goals are not received within
the 120 day time frame, the recipient may not expend its EPA funds for procurements until the proposed fair share
objective/goals are submitted.
3. For Recipients with Established Goals
The recipient must negotiate with the appropriate EPA award official, or his/her designee, fair share objectives for MBE
and WBE participation in procurement under the financial assistance agreements.
In accordance with 40 CFR, Section 33.411 some recipients may be exempt from the fair share objectives requirements
described in 40 CFR, Part 33, Subpart D. Recipients should work with their DBE coordinator, if they think their
organization may qualify for an exemption.
Current Fair Share Objective/Goal
The dollar amount of this assistance agreement or the total dollar amount of all of the recipient's financial assistance
agreements in the current federal fiscal year from EPA is $250,000, or more. The Region 10 fair share
objectives/goals can be found: http://www.epa.gov/osbp/pdfs/rlOfairsharegoals.pdf.
Negotiating Fair Share Objectives/Goals
In accordance with 40 CFR, Part 33, Subpart D, established goals/objectives remain in effect for three fiscal years unless
there are significant changes to the data supporting the fair share objectives. The recipient is required to follow requirements
as outlined in 40 CFR Part 33, Subpart D when renegotiating the fair share objectives/goals.
4. For DWSRF, CWSRF and BROWNFIELDS RLF Recipients ONLY
Objective/Goals of Loan Recipients
As a recipient of an EPA financial assistance agreement to capitalize revolving loan funds, the recipient agrees to
either apply its own fair share objectives negotiated with EPA to identified loans using a substantially similar relevant
geographic market, or negotiate separate fair share objectives with its identified loan recipients. These separate
objectives/goals must be based on demonstrable evidence of the availability of MBEs and WBEs in accordance with 40
CFR, Part 33, Subpart D.
The recipient agrees that if procurements will occur over more than one year, the recipient may choose to apply the fair
share objective in place either for the year in which the identified loan is awarded or for the year in which the procurement
action occurs. The recipient must specify this choice in the financial assistance agreement, or incorporate it by reference
therein.
R10 DBE Coordinator and Where to Send Report
Andrea Bennett at (206) 553-1789 or email: Bennett.Andreanaepa.gov. The coordinator can answer any MBE/WBE
reporting questions you may have. MBE/WBE reports should be sent to the EPA Region 10, Grants and Interagency
Agreements Unit, 1200 Sixth Avenue, Suite 900, OMP -173, Seattle, WA 98101 or FAX to (206) 553-4957.
Programmatic Conditions
1. Semi -Annual Performance Reports
The recipient shall submit performance reports every six (6) months during the life of the project. Reports are due 30
calendar days after the end of each reporting period. Reports shall be submitted to the DOH Contract Manager and may
be provided electronically.
In accordance with 2 CFR 200.328, as appropriate, the recipient agrees to submit performance reports that include brief
information on each of the following areas:
(a) a comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement work plan
for the period;
(b) the reasons why established goals were not met, if appropriate;
(c) additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
In addition to the semi-annual performance reports, the recipient shall immediately notify the DOH Contract Manager of
developments that have a significant impact on the award -supported activities. As appropriate, the recipient agrees to
inform the DOH Contract Manager as soon as problems, delays or adverse conditions become known which will materially
impair the ability to meet the outputs/outcomes specked in the
assistance agreement work plan. This notification shall include a statement of the action taken or contemplated, and
any assistance needed to resolve the situation.
The recipient will submit performance reports through EPA's Puget Sound Financial and Ecosystem Accounting Tracking
System (FEATS). Reports are due at least 30 calendar days after the end of each reporting period. Earlier, but not later due
dates may be mutually agreed upon by the Contract Manager and subrecipient in the award document. The reporting
periods shall end March 31st and September 30th of each calendar year. Reports shall be submitted to the DOH Contract
Manager on the FEATS form provided by the Contract Manager and shall be submitted by electronic mail. The recipient
agrees to submit performance reports that include brief information on each of the following areas:
(a) A comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement work plan
for the period;
(b) The reasons for slippages if established outputs/outcomes were not met;
(c) Additional pertinent information, including when appropriate, analysis and information of cost overruns or high unit costs.
2. Final Performance Report
The recipient shall submit a final performance report through FEATS, which is due 90 calendar days after the expiration or
termination of the award. The report shall be submitted to the DOH Contract Manager and must be provided electronically.
The report shall generally contain the same information as in the periodic reports, but should cover the entire project period.
After completion of the project, the DOH Contract Manager may waive the requirement for a final performance report if the
DOH Contract Manager deems such a report is inappropriate or unnecessary.
3. Program Income - Addition
If program income is generated, the recipient is required to account for program income related to this project. Program
income earned during the project period shall be retained by the recipient and shall be added to funds committed to the
project by EPA and the recipient, and shall be used to further eligible project objectives.
4. Recognition of EPA Funding
Reports, documents, signage, videos, or other media, developed as part of projects funded by this assistance
agreement shall contain the following statement:
"This project has been funded wholly or in part by the United States Environmental Protection Agency under assistance
agreement (number) to (recipient). The contents of this document do not necessarily reflect the views and policies of the
Environmental Protection Agency, nor does mention of trade names or commercial products constitute endorsement or
recommendation for use."
5. Quality Assurance Requirements (2 CFR 1500.11) (if applicable)
Acceptable Quality Assurance documentation must be submitted within 30 days of the acceptance of this
agreement or another date as negotiated with the DOH Contract Manager and NEP Quality Assurance Coordinator.
No work involving direct measurements or data generation, environmental modeling, compilation of data from literature or
electronic media, and data supporting the design, construction, and operation of environmental technology shall be
initiated under this project until the EPA Project Officer, in concert with the EPA Quality Assurance Manager, has
approved the quality assurance document.
Instructions to Submit Quality Assurance Documents for Review
Please refer to The Department of Ecology's website at:
http://www.ecy.wa.gov/programs/eap/ga/docs/NEPQAPP/index.htmI for guidance and templates. Submit the
Acceptable Quality Assurance documentation to Tom Gries at gr1461(aJ)ecy.wa.gov (NEP Quality Assurance
Coordinator)for review with a cc: to megan.schell(cDdoh.wa.gov and tracy.farrell doh.wa.gov (DOH NEP Contract
Managers).
Additional information on these requirements can be found at the EPA Office of Grants and Debarment website:
hftp://www.er)a.gov/oqdLqrants/assurance.htm.
6.Peer Review
The results of this project may affect management decisions relating to Puget Sound. Prior to finalizing any significant
technical products the Principal Investigator (PI) of this project must solicit advice, review and feedback from a technical
review or advisory group consisting of relevant subject matter specialists. A record of comments and a brief description of
how respective comments are addressed by the PI will be provided to the Project Monitor prior to releasing any final reports
or products resulting from the funded study.
7. Competency of Organizations Generating and/or Using Environmental Measurement Data
In accordance with Agency Policy Directive Number FEM-2012-02, Policy to Assure the Competency of
Organizations Generating Environmental Measurement Data under Agency -Funded Assistance Agreements,
recipient shall maintain competency for the duration of the project period of this agreement and this will be
documented during the annual reporting process. A copy of the Policy is available online at
http://www.ei)a.gov/fem/lab comp.htm or a copy may also be requested by contacting the DOH Contract
Manager for this award.
Federal Assistance Agreement Funds Up To $200,000
Recipient agrees that if the total federal funding obligated on this award exceeds $200,000 (resulting from
subsequent amendments to this agreement) and will involve the use or generation of environmental data it will
(unless it has otherwise done so) demonstrate competency prior to carrying out any activities involving the
generation or use of environmental data under this agreement.
Federal Assistance Agreement Funds Exceed or Expect to Exceed $200,000
Recipient agrees, by entering into this agreement, that it has demonstrated competency prior to award, or
alternatively, where a pre -award demonstration of competency is not practicable. Recipient agrees to submit
documentation and demonstrate competency prior to carrying out any activities under the award involving the
generation or use of environmental data.
Shellfish Strategic Initiative Quality Assurance Coordinator Contact: Tom Gries at tgr1461@ecv.wa.gov
8. STORET Requirement
Recipients are required to institute standardized reporting requirements into their work plans and include such costs in their
budgets. All water quality data generated in accordance with an EPA approved Quality Assurance Project Plan as a result of
this assistance agreement, either directly or by subaward, will be required to be transmitted into the Agency's Storage
and Retrieval (STORET) data warehouse using either WQX or WQX web. Water quality data appropriate for STORET
include physical, chemical, and biological sample results for water, sediment and fish tissue. The data include toxicity
data, microbiological data, and the metrics and indices generated from biological and habitat data. The Water Quality
Exchange (WQX) is the water data schema associated with the EPA, State and Tribal ExchangeNetwork. Using the
WQX schema partners map their database structure to the WQX/STORET structure. WQX web is a web based tool to
convert data into the STORET format for smaller data generators that are not direct partners on the Exchange
Network. More information about WQX, WQX web, and the STORET warehouse, including tutorials, can be found at
http://www.epa.gov/storet/wgx/
If activities submitted as match for this federal assistance agreement involve the generation of water quality data, the
resulting information must be publicly accessible (in STORET or some other database). Recipients are encouraged to
develop a cross walk between any non-STORET database utilized for the storage of water quality data associated with
match activities and EPA's Water Quality Exchange (WQX).
9.Riparian Buffers
Riparian buffer restoration projects in agricultural areas shall be consistent with the interim riparian buffer recommendations
provided to EPA and the Natural Resource Conservation Service by National Marine Fisheries Service letters of January
30, 2013 (stamp received date - February 4, 2013) and April 9, 2013 (stamp received date — April 16, 2013), or the
October 28, 2013 guidance. Grantees shall confirm in writing projects' consistency with the recommendations
referenced above. When developing project proposals, grantees also should consider the extent to which proposals
include appropriate riparian buffers or otherwise address pollution sources on other water courses on the properties in the
project area to support water quality and salmon recovery. Deviations can only be obtained through an exception
approved by EPA. In order for EPA to evaluate a request for an exception, the grantee must submit the scientific rationale
demonstrating adequacy of buffers for supporting water quality and salmon recovery. The request must summarize tribal
input on the scientific rationale or other relevant issues. The scientific rationale could be developed from sources such as site-
specific assessment data, salmon recovery plans, Total Maximum Daily Loads (TMDLs) and the state nonpoint plan. EPA
will confer with the National Oceanic and Atmospheric Administration (NOAA) and the Washington Department of Ecology
and provide the opportunity for affected tribes to consult with EPA before making a final decision on a deviation
request.
10. International Travel (Including Canada)
All International Travel must be approved by the Office of International and Tribal Affairs (OITA) BEFORE travel occurs.
Even a brief trip to a foreign country, for example to attend a conference, requires OITA approval. Please contact your
DOH Contract Manager as soon as possible if travel is planned out of the country, including Canada and/or Mexico, so
that they can obtain appropriate approvals from EPA Headquarters. If you have questions, please contact your DOH
Contract Manager listed in this award document.
11. Geospatial Data Standards
All geospatial data created must be consistent with Federal Geographic Data Committee (FGDC) endorsed
standards. Information on these standards may be found at www.fpdc.gov
12.ULO Stretch Goal
Recipients should manage their programs and subaward funding in ways that reduce the length of time that federal funds
obligated and committed to subaward projects are "unspent' federal funds, not yet drawn down through disbursements.
EPA encourages the reduction of these unliquidated obligations (ULOs) by applying the following programmatic term
and condition to these assistance agreements
Assistance agreement recipients are to apply these "stretch" goals throughout the life of the assistance agreement and to
confer with your DOH Contract Manager whenever instances arise that make attainment of these stretch goals unlikely.
A stretch goal for utilization of funds is established. All funds should be spent by 2 years.
Stretch Goal
Funds Awarded in FY 2016
(October, 1, 2016 -September 30, 2017)
Should all Be Drawn Down by March 2019
DOH Program Contact (Name, Program Title, Mailing Address, Email Address, Phone & Fax Number)
Megan Schell, Office of Environmental Health, PO Box 47824, Olympia, WA 98504-7824; 360.236.3307;
mepan.schellPdoh.wa. gov
Tracy Farrell, Office of Environmental Health, PO Box 47824, Olympia WA 98504-7824; 360.236.3337;
tracy.farrellgdoh. wa. gov
10
PO Box 1220
Port Townsend, WA 98368]
360-385-9100
Contact: Jacob Melly
111 E. 3rd Street
Port Angeles, WA 98362
360.417.2415
Fax: 360.452-4492
ATT T:
ni ores, Clerk of the Board
JILL 2 5 203?
CLALLAM COUNTY
HEALTH & HUMAN SERVICES