HomeMy WebLinkAboutWashington State, Administative Office of the Courts, FJCIP - 090517CJ
INTERAGENCY AGREEMENT ICA18031
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
JEFFERSON COUNTY SUPERIOR COURT
FOR THE SUPPORT OF
FAMILY AND JUVENILE COURT IMPROVEMENT PLAN (FJCIP)
THIS AGREEMENT is entered into by and between the State of Washington Administrative
Office of the Courts ("AOC") and Jefferson County Superior Court ("Contractor'").
PURPOSE
The purpose of this agreement is to engage the services of the Contractor to improve and
support family and juvenile court operations as set forth in the Family and Juvenile Court
Improvement Plan (FJCIP) legislation RCW 2,56.220-230.
Funds received under this agreement may only be used to supplement, not supplant, any other
local, state or federal funds received for the Contractor's court(s).
DESCRIPTION OF SERVICES
The Contractor will:
a. Assign a Chief Judge for the family and juvenile court for a minimum term of two (2)
years-,
b. Hire a Case Management Coordinator within a timeframe acceptable to both AOC and
the Contractor, and provide that Coordinator with training in the area of family and
juvenile law;
c. Document that all judicial officers serving in the county's FJCIP project have completed
the 30 hours of education required under RCW 2.56.230.
d. Implement the principle of one judicial team hearing all of the proceedings in a case
involving one family, especially in dependency cases;
e. Submit a spending plan detailing the intended use of funds received under this
agreement to AOC by August 31, 2017;
f, Submit a report comparing actual expenditures with the submitted spending plan to
AOC by June 30, 2018;
g. Submit or update a "local improvement plan" identifying the specific staffing, facility,
case management and/or operational improvement(s) that the Contractor intends to
accomplish during this project, and identifying which Unified Family Court (UFC)
principle(s) are targeted.
The Contractor's local improvement plan shall:
1. Identify case types that will be impacted (family, juvenile or both);
2. Explain what the local improvement is and how it will enhance current court
operations;
ICA18031 Page 1 of 5
3. List the specific UFC the local improvement is targeted to meet;
4. Describe potential barriers hmimplementing the local improvement;
5. Describe measurable outcomes for which data will be collected;
G. Develop and document uplan bo identify those children who have been infoster
care for otleast 15ofthe past 32months; and
7. 8efinalized and provided toAOC bvAugust 31.2O17.
The Contractor shall submit to the AOC semi-annual reports of court's activities and progress
OOmeasurable outcomes related b}Family/Juvenile Court activities during the preceding
quarter. Semi-annual reports are due September 3O`2O17and March 31.2O1O.
PERIOD OF PERFORMANCE
The period of performance under this Contract shall be from July 1, 2017 through June 30,
2018.
a.AOC shall reimburse Contractor mmaximum of $14,420.00 for FJCIP coordinator salary
and benefits costs incurred during the term ofthis agreement.
b. Contractor shall submit invoices toAOC for expenditures nomore frequently than monthly,
and noless frequently than quarterly. Invoices shall besubmitted onstate form A-19,
o. Before payment can be processed, properly -completed A-1 9 invoices must be submitted
to:
Financial 8en/|cea
Administrative Office ofthe Courts
POBox 4117O
Olympia, VVy\985O4-117O
d. If this agreement is terminated, Contractor shall only receive payment for performance
rendered or costs incurred in accordance with the terms of this agreement prior to the
effective date of termination.
e. Contractor shall maintain sufficient backup documentation of expenses under this
agreement.
f. Payments made by AOC within 30 days of receipt of a properly -completed A-19 invoice
shall bedeemed timely.
AOC, in its sole discretion and upon notice, may initiate revenue sharing and reallocate
funding among recipients of funding governed by the Family and Juvenile Court
Improvement Plan legislation. If, in ADC's assessment, the Contractor is unlikely to
expend the maximum agreement amount, AOC may reduce the maximum agreement
amount. AOC may increase the maximum agreement amount if additional funds
become available.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this
Agreement shall continue to be employees or agents of that party and shall not be considered
for any purpose to be employees or agents of the other party.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
RECORDS, DOCUMENTS, AND REPORTS
The Contractor shall maintain books, records, documents and other evidence of accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of
any nature expended in the performance of this agreement. These records shall be subject at
all reasonable times to inspection, review, or audit by personnel duly authorized by the AOC
and the Office of the State Auditor, or so authorized by law, rule, regulation, or agreement. The
Contractor will retain all books, records, documents, and other material relevant to this
agreement for six years after settlement, and make them available for inspection by persons
authorized by this provision.
RIGHT OF INSPECTION
The Contractor shall provide right of access to its facilities to the AOC, or any of its officers, or
to any other authorized agent or official of the state of Washington at all reasonable times, in
order to monitor and evaluate performance, compliance, and/or quality assurance under this
agreement.
DISPUTES
Disputes arising under this Agreement shall be resolved by a panel consisting of one
representative from the AOC, one representative from the Contractor, and a mutually agreed
upon third party. The dispute panel shall thereafter decide the dispute with the majority
prevailing. Neither party shall have recourse to the courts unless there is a showing of
noncompliance or waiver of this section.
TERMINATION
Either party may terminate this Agreement upon thirty (30) days written notice to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the effective
date of termination.
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GOVERNANCE
This Agreement ieentered into pursuant hoand under the authority granted bvthe laws ofthe
state ofWashington and any applicable federal laws. The provisionsofthis Agreement shall be
construed to conform to those laws.
In the event ofaninconsistency inthe terms ofthis Agreement, o[between its terms and any
applicable statute orrule, the inconsistency shall boresolved bvgiving precedenceinthe
following order:
a. Applicable state and federal statutes and rules;
b. ����n���o' and
__-,_� .
o. Any other provisions of the agreement including materials incorporated by reference.
ASSIGNMENT
The work hJbeprovided under this Agreement,and any claim arising thereunder, ianot
assignable or delegable by either party in whole or in part, without the express prior written
consent Dfthe other party, which consent shall not beunreasonably withheld.
WAIVER
/\ failure byeither party toexercise its rights under this Agreement shall not preclude that party
from subsequent exercise ufsuch rights and shall not constitute awaiver of any other rights
under this Agreement unless stated tobesuch |nmwriting signed bvonauthodzad
representative ofthe party and attached tothe original Agreement.
SEVERABILITY
If any provision ofthis Agreement, or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this Agreement
which can be given effect without the invalid provision and to this end the provisions of this
Agreement are declared bzbeseverable.
ENTIRE AGREEMENT
This agreement contains all the terms and conditions agreed upon by the parties. Nnother
understandings, oral orotherwise, regarding the subject matter of this agreement shall be
considered to exist or to bind any of the parties to this agreement unless otherwise stated in
this agreement.
COUNTERPARTS
Each party agrees that a facsimile (FAX) or scanned transmission of any original document
shall have the same effect g$the original. Any signature required oUaDoriginal shall be
completed and sent tothe other party, a8applicable, when ofacsimile copy has been signed.
The parties agree that signed facsimile or scanned copies of documents shall be given full
CONTRACT MANAGEMENT
The program managers noted below shall be responsible for and shall be the contact person
for all communications regarding the performance of this Agreement:
Cindy Bricker
PO Box 41170
Olympia, WA 98504-1170
Cindy. Bdcker@courts.wa.gov
(360) 705-5306
AGREED:
Barbara Carr
PO Box 1220
Port Townsend, WA 98368-0920
bcarr@co.jefferson.wa.us
THE ADMINISTRATIVE OFFICE
OF THt COURTS
Signature Date
Callie Dietz
Name
Administrator, AOC
Title
CONTRACTOR
'q, S - 20 (�L
5ignature Date
-kaMeey) Kier
Name
6 r
—
Title
a
Approved fo -
, C 7.11Z�== Date:
Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney
Jefferson County Prosecuting Attorney's Office
ICA18031
Page 5 of 5
Consent Agenda
Juvenile Services
Jefferson County
Board of County Commissioners
Agenda Request
To: Board of County Commissioners
From: Barbara Carr, Juvenile Court Administrator
Agenda Date: Tuesday, September 5, 2017
Subject: Interagency Agreement # ICA 18031
Family and Juvenile Court Improvement Plan
Statement of Issue:
The FJCIP program has been funded by the Administrative Office for the Courts for five
years. Our funding for this program includes money for salary for the Court Improvement
Coordinators contracted for under this program. Currently, these funds support Kristina
Whipple, currently a clerk hire in our department serving as our Court Improvement
Coordinator.
Analysis:
None.
Alternatives:
Terminate the program.
Fiscal Impact:
This revenue will be included in my budget for 2018.
Recommendation:
That the Board sign three originals of this Interagency Agreement with the Administrative
Office of the Courts.
Approved b41h,
/
Morley Co my Administrate
CONTRACT REVIEW FORM
CONTRACT WITH: Administrative Office of the Courts
CONTRACT FOR: Family & Juvenile Court Improvement Plan TERM:
t -7 - i ZS -
07/01/17-06/30/18
COUNTY DEPARTMENT: Juvenile & Family Court
For More Information Contact: Barbara Carr
Contact Phone #: 385-9192 AUG 22 2017
RETURN TO: Barbara Carr RETURN BY: ASAP
(Person in Department) (Date)
AMOUNT: $14,420.00 PROCESS:
Revenue: 14,420.00
Expenditure: 14,420.00
Matching Funds Required:
Sources(s) of Matching Funds
Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other Sole source
Step 1: REVIEW BY 5AlN EM T
RevieWu b'y:
Date(Reviewed(
APPROVED FORM Returned for revision (See'Comments)
Comments
Step 2: REVIEW BY PROSECUT NATTORNEY
Review by: . ('
Date Reviewed:EJ ?�
APPROVED AS TO FORM Returned for revision (See Comments
Comments
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO
RISK MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 9 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)