The URL can be used to link to this page

Home My WebLink AboutM071717o� Co m jss '�$ O N OQ 41 Ca ti \�rING�/ District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of July 17, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner Kate Dean. Commissioner David Sullivan was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Two individuals commented on the Democratic Party; • Four individuals commented on Jefferson County's permitting department; • An individual invited the Commissioners to attend a private meeting where one of the topics is housing; • Two individuals commented on sewer projects in Jefferson County; • Five individuals commented on the housing crisis in Jefferson County and the proposed Home Opportunity Fund levy; and • An individual: 1) Thanked County employees for helping to make the Chimacum Interdependence Day Celebration a success; 2) Commented on the need for public bathrooms and showers for sanitary reasons; and 3) Stated that the Sheriff's request for more deputies should be a separate issue from the housing crisis issue. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. RESOLUTION NO. 32-17 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 2. AGREEMENT NO. 17-62210-007 re: 2017/18 Community Development Block Grant (CDBG) Public Services Grant; In the Amount of $100,601.00; Washington State Department of Commerce 3. AGREEMENT, Addendum No. 1 re: Data Use to clarify HIPAA required elements; No Dollar Amount; Jefferson County Public Health; Michigan Public Health Institute 4. AGREEMENT, Change Order No. 1 re: Teal Lake Road Overlay, M.P. 0.01 to M.P. 0.54, Project No. 18020270, County Road No. 505309; Additional $6,479.21 for Total Project Amount of $169,800.83; Jefferson County Public Works; Lakeside Industries, Inc. 5. REJECT BID AWARD re: Quilcene Solid Waste Drop Box Site — Improvements, Project No. 401 594 1984; Jefferson County Public Works 6. Payment of Jefferson County Vouchers/Warrants Dated July 10, 2017 Totaling $568,306.39 7. Payment of Jefferson County A/P Warrants Done by Payroll Dated July 6, 2017 Totaling $140,332.58 Page 1 %71 Commissioners Meeting Minutes of July 17, 2017 L= J COMMISSIONERS' BRIEFING SESSION: The Commissioners reported on their meeting schedules. HEARING re: 2111 Quarter 2017 Budget Appropriations/Extensions; Various County Departments: Central Services Director Mark McCauley explained each supplemental request as follows: FUND # FUND NAME AMOUNT FROM REVENUE EXPENSE UNENCUMBERED FUND BALANCE GENERAL FUND 001-060- COMMISSIONERS $8,600 $8,600 000 001-059- COUNTY ADMINISTRATOR $2,900 $2,900 000 001-270- NON -DEPARTMENTAL $190,000 $190,000 000 TOTAL GENERAL FUND $192, $192,900 *$201,500 *201,500 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 135-000- DRUG FUND $10,000 $10,000 010 148-000- AFFORDABLE HOUSING $120,000 $120,000 010 175-000- PARKS IMPROVEMENT $0 $32,500 $32,500 010 FUND 302-000- CAPITAL IMPROVEMENT $32,500 $32,500 010 IFUND TOTAL OTHER FUNDS $162,500 $32,500 $195,000 *Line items are correct, the General Fund total on the Resolution was listed incorrectly. Shown is the correct total. Madam Chair Kler noted she was concerned that since OlyCAP is partially funded through the Hargrove Fund, she would like to make sure there is no doubling of funds received. County Administrator Philip Morley stated that if the Commissioners are comfortable holding a public hearing on the 2nd Quarter Budget Appropriations/Extensions now, he will work with Mr. McCauley to ensure that OlyCAP is not seeking revenues for the same requests. Madam Chair Kler opened the hearing to public testimony. Hearing no public comments, she closed the public hearing. Page 2 Commissioners Meeting Minutes of July 17, 2017 Commissioner Dean moved to approve RESOLUTION NO. 33-17 re: 2 n Quarter Budget Appropriations/Extensions for Various County Departments. Madam Chair Kler seconded the motion. The motion carried. ACCEPTANCE of DONATION re: Peninsula Trails Coalition for Olympic Discovery Trail Project — South Discovery Bay, Segment A Construction Costs: Public Works Project Manager John Fleming, Engineering Services Manager Eric Kuzma and members of the Peninsula Trails Coalition (PTC) were present. Mr. Kuzma stated that in 2011, the PTC generated $45,000 in donations to begin the trail project. In 2012, the PTC received a grant for portions of the trail. On behalf of the PTC, Jeff Bohman presented a check for $10,000 to the Board of County Commissioners for the Olympic Discovery Trail project, South Discovery Bay, Segment A, to go toward construction costs. Mr. Bohman thanked the Commissioners and their predecessors for sharing the trail's vision throughout the years. He gave a brief update on their current projects. The meeting was recessed at 10:26 a.m. and reconvened at 10:39 a.m. with Madam Chair Kler and Commissioner Dean present. COMMISSIONERS' BRIEFING SESSION— Continued. The Commissioners reviewed the following: Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Workforce Development Council meeting • Olympic Resource Management meeting • Strait Ecosystem Recovery Network meeting • Conservation District meeting • Housing Trust meeting • Board of Health meeting • Olympic Coast National Marine Sanctuary meeting • Meeting with Jefferson County staff and other agencies on the West End • Hoh Tribe; individual meetings with staff • Budget Committee meeting • Conservation District Farewell • Planner's Forum • Northwest Maritime Center; Navigator's Brunch • Chamber mixer Miscellaneous Items: • Salary Survey Study Page 3 Commissioners Meeting Minutes of July 17, 2017 • Ruth Gordon received an award for Washington State Clerk of the Year for 2017. She also received the award in 2011. • Social Media Policy; Commissioner Dean is working with staff. • Public Infrastructure; sewer • Sentinel Landscape Designation; more follow-up to come The meeting was recessed at 11:22 a.m. and reconvened at 1:34 p.m. with Madam Chair Kler and Commissioner Dean present. BRIEFING re: 2018 Budget Preparations: Central Services Director Mark McCauley briefed the Board on a draft resolution regarding establishing objectives and procedures for the 2018 County Budget. He presented a proposed draft of a new General Fund Additional Request Form. The form will be previewed at the next Budget Committee meeting. The Commissioners viewed the draft changes and made edits to the proposed resolution. Budget Consultant Anne Sears reviewed the 2018 Budget Projection and Five -Year Budget Outlook with the Board. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Courthouse security • Public Records Administrator; attending trainings and looking at the County's options for records request management, software, etcetera The meeting was recessed at 3:17 p.m. and reconvened at 3:33 p.m. with Madam Chair Kler and Commissioner Dean present. COUNTY ADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Madam Chair Kler discussed a document titled Civilian -Military Land Use: Comment Window Open for Draft Implementation Plan • Solid Waste Advisory Committee; received an award from one of their vendors • Brent Garrett's invitation to Commissioners to attend an event • Home Opportunity Fund; potential changes to the emergency housing resolution • Finance Committee; Madam Chair Kler to replace Commissioner Sullivan on the committee Page 4 Commissioners Meeting Minutes of July 17, 2017 NOTICE OFADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 2:45 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. � O " SEAL:�� ATTEST: 0 Carolyn very, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair (Excused Absence) David Sulliva Member Kate can, Member Page 5