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Home My WebLink AboutM071017o� com�l 44'�SON \NI NGS/ District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of July 10, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner Kate Dean. Commissioner David Sullivan was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual urged the Commissioners to consider the Sheriff's request for additional deputies; • Four individuals commented on the proposed Housing Opportunity Fund tax levy; • An individual stated that Jefferson County needs to be competitive with other counties regarding permitting and jobs; • An individual commented on the Navy Growler noise and the effects that the noise can have on a person's body; • An individual stated: 1) A person who attends the Commissioners' meetings is wrong about the platform of the Democratic Party, what they stand for in terms of business, housing and the environment; and 2) The Shoreline Master Plan (SMP) was appealed, but upheld. He thanked the County Commissioners, staff and citizens who worked on the SMP; • Four individuals commented on the activities of Security Services Northwest and Fort Discovery; • An individual commended the staff at Solid Waste for their efficiency during peak times; and • An individual urged the Commissioners to support the Wooden Boat School and Ajax Cafe in Port Hadlock as they embark on a joint venture to address septic issues at the cafe. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. RESOLUTION NO. 30-17 re: Intention to Sell Tax Title County Property 2. AGREEMENT NO. 1763-93762 re: 2018-2019 Evidence Based Treatment and Training Expansion Program; In the Amount of $77,208; Jefferson County Juvenile Services; Washington State Department of Social and Health Services, Juvenile Justice & Rehabilitation Administration 3. AGREEMENT NO. 1763-93731 re: Washington State Aggression Replacement Training (WSART); In the Amount of $19,300; Jefferson County Juvenile Services; Washington State Department of Social and Health Services, Juvenile Justice & Rehabilitation Administration 4. AGREEMENT re: Inmate Mental Health/Substance Abuse Services; In the Amount of $51,046; Jefferson County Public Health; Discovery Behavioral Healthcare Page 1 Commissioners Meeting Minutes of July 10, 2017 5. AGREEMENT NO. TCPRA-2016-JeCoEH-00005, Amendment No. 1 re: Site Hazard Assessment; Time Extension only; Jefferson County Public Health; Washington State Department of Ecology 6. AGREEMENT re: School Nurse; In the Amount of $4,000; Jefferson County Public Health; Olympic Educational Service District 114 7. AGREEMENT, Supplemental No. 1 re: Closed Landfill and Sepatage Lagoon Groundwater Analysis; An Additional Amount of $22,978 for a Total of $60,548; Jefferson County Public Works; Aspect Consulting, LLC 8. AGREEMENT re: Oak Bay Campground Host Services; No Dollar Amount; Jefferson County Public Works; Mary Anne and Ralph Jarvis 9. AGREEMENT re: Lease of Office Space (Suites 101,121,131) Kivley Center, Port Hadlock; In the Amount of $18,732 Annually; Jefferson County Washington State University Cooperative Extension; Hadlock Development Company, John Shold 10. AGREEMENT re: Lease of Classroom Space (Suite 97) Kivley Center, Port Hadlock; In the Amount of $17,266.32 Annually; Jefferson County Washington State University Cooperative Extension; Hadlock Development Company, John Shold 11. Payment of Jefferson County Vouchers/Warrants Dated June 26, 2017 Totaling $195,178.28 and Dated June 28, 2017 Totaling $9,601.90 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department) 12. Payment of Jefferson County Payroll Warrants Dated July 5, 2017 Totaling $795,205.93 and A/P Warrants Done by Payroll Dated July 5, 2017 Totaling $748,856.82 APPROVAL of MINUTES: Commissioner Dean moved to approve the Regular Meeting Minutes of May 22, 2017 and June 5, 2017 as presented. Madam Chair Kler seconded the motion. The motion carried. BRIEFING re: HEARING NOTICE re: Declaring an Emergency with Respect to the Availability of Housing that is Affordable to Low -Income and Very Low -Income Households, and Calling for an Election on a Property Levy to Establish a Home Opportunity Fund. County Administrator Philip Morley briefed the Board on the proposed Home Opportunity Fund (HOF) and the process needed to place the property levy to establish the fund on the ballot. The following written information was provided: "Jefferson County citizens experience a severe shortage in affordable housing. The shortage is well- documented and growing, particularly for low and very low income households of the community, including those with disabled people, veterans, seniors, and families with children. Local housing non- profits and the Peninsula Housing Authority would do more, but lack the necessary financial resources. Housing providers, non profits and service organizations attended a 6`h Annual Forum on Affordable Housing, held on November 16, 2016 in Blyn, which included a presentation about a successful model for funding the creation and preservation of affordable housing in Bellingham, and a similar program in the City of Vancouver, Washington. Since then, a number of local housing providers and community members have been exploring how to create the same opportunity here. They have asked the Board of Page 2 Commissioners Meeting Minutes of July 10, 2017 County Commissioners (BOCC) to give the citizens of Jefferson County the chance to decide if they want to establish a similar program to create and preserve affordable housing in Jefferson County, called the "Home Opportunity Fund. " The BOCC was briefed on June 19 and 26, 2017, regarding giving citizens the choice of whether to establish a HOF to help address a severe shortage of affordable housing for low and very low income households in Jefferson County. To refer a question to the citizens of establishing the HOF, a Resolution is proposed that would: 1) Adopt findings and declare an Emergency in the availability in Jefferson County of affordable housing for low and very low income households; and 2) Refer to the eligible voters of Jefferson County a ballot proposition on the November 7, 2017 General Election to fund a HOF to create or preserve affordable housing for low and very low income households in Jefferson County, funded by levying a property tax of approximately 36 cents per $1,000 assessed property value, for seven years only. The levy would generate approximately $1.9 Million each year, dedicated to creating or preserving affordable housing. During the entire seven-year period (2018-2024), the levy would raise a total of approximately $13-$13.9 Million. At 36 cents per $1, 000 assessed property value in 2018, a home valued at $250, 000 would pay $90 in additional taxes per year in each of the seven years. The levy would be collected and dedicated for use under two authorities: • Two-thirds (approximately 24 cents of the levy in 2018) would be collected under RCW 84.52.105, and dedicated to finance affordable housing for very low income households (whose incomes are less than or equal to 50% of the Area Median Income (AMI). • One-third (12 cents of the levy in 2018) would be collected under RCW 84.55.050, and dedicated to finance affordable housing for low income households (whose incomes are less than or equal to 80% of AMI). The HOF would separate from the County's General Fund, and only be expended on eligible affordable housing purposes consistent with a Financing Plan adopted by the BOCC, a draft of which is included in the Resolution. The HOF would be administered by the Public Health Department, with oversight and recommendations by a nine -member HOF Board, appointed by the BOCC. Requests for Proposals/Notices of Funding Availability would be issued each year to invite eligible organizations to submit proposals requesting funding for projects creating or preserving affordable housing. The HOF Board would evaluated proposals against adopted criteria, and recommend qualifying projects to the BOCC for approval of grants and/or loans. " County Administrator Morley stated that the vacancy rate in Jefferson County is I% or less. In a healthy housing economy, the vacancy rate should be around 5%. He added that when you have scarcity, prices go up, which further exacerbate the housing crisis. County Administrator Morley stated that if approved, he envisions management of the HOF similar to how the Conservations Futures Fund is being managed. He explained the timeline for the process: Page 3 Commissioners Meeting Minutes of July 10, 2017 �7J • A hearing notice is proposed for holding a public hearing on July 24, 2017 at 6:00 p.m. in the Superior Courtroom of the Jefferson County Courthouse, 1820 Jefferson Street, in Port Townsend. The purpose of the public hearing is for the County Commissioners to take oral and written testimony regarding the proposed Resolution. Citizens can review the proposed resolution prior to the hearing, which can be found online at www.co.jefferson.wa.us. • Written testimony may also be submitted to the Jefferson County Commissioners, P.O. Box 1220, Port Townsend, WA 98368, or by email to jeffboccgco.jefferson.wa.us, provided the written testimony is received by the Commissioners by 4:30 p.m. Wednesday, July 26, 2017. After deliberating on the oral and written testimony, the Board of County Commissioners will consider action on the proposed Resolution at a Special Meeting which could be scheduled for 9:00 a.m., Monday, July 31, 2017 in the Commissioners' Chambers. County Administrator Morley explained that at the July 31, 2017 Special Meeting, if the Commissioners choose to adopt the resolution, it would do two things: 1) Recognize there is an emergency in the availability of affordable housing for low and very low income households. 2) The resolution would place the property levy on the November 7, 2017 General Election ballot. County Administrator Morley noted that it will only take a simple majority vote for or against the proposed HOF. He encouraged the public to research this issue. County Administrator Morley stated that the HOF is one of many tools to tackle the housing issue. The County is currently undergoing a Comprehensive Plan Update. Madam Chair Kler asked if approved, does this levy have the ability to get rolled into another 7 years without voter approval? County Administrator Morley replied no, it has a 7 year expiration. A future Board of Commissioners and electors could decide to re -up the levy, but this is a term -limited proposal. Madam Chair Kler asked if it would take a new ballot measure to reinstate the levy after the 7 year term has expired? County Administrator Morley affirmed that it would take another vote of the people to extend the levy past 7 years. County Administrator Morley stated that it is a state statue to create a financing plan which outlines how funds for the HOF would be distributed. A draft financial plan is attached to the proposed resolution. He added that if the voters approve the HOF in November, the Board would schedule a public hearing to thoroughly vet and review the proposed financing plan and adopt it by resolution before the end of the year. County Administrator Morley noted that housing is not just a Jefferson County issue, but a state-wide issue. Commissioner Dean moved to approve a HEARING NOTICE re: Declaring an Emergency with Respect to the Availability of Housing that is Affordable to Low -Income and Very Low -Income Page 4 Commissioners Meeting Minutes of July 10, 2017 Households, and Calling for an Election on a Property Levy to Establish a Home Opportunity Fund; Hearing Scheduled for Monday, July 24, 2017 at 6:00 p.m. in the Superior Courtroom, Jefferson County Courthouse. Madam Chair Kler seconded the motion. The motion carried. The meeting was recessed at 10:29 a.m. and reconvened at 10:33 a.m. with Madam Chair Kler and Commissioner Dean present. HEARING re: Non -Exclusive Franchise to Construct, Maintain, and Operate Electric Power Transmission and Distribution Facilities in County Rights -of -Way in Unincorporated Eastern Jefferson County with Mason County PUD: The Mason County PUD No. 1 has applied to Jefferson County to renew its non-exclusive franchise for an electric power system located in southern Jefferson County. The Franchise Area would include all County Road rights-of-way located within the following Sections: Township 25 North, 3 West, Section 1 Township 26 North, 3 West, Section 24 Township 26 North, 2 West, Sections 2, 3, 11, 12, Township 26 North, 1 West, Section 7, 18 and 19 Township 25 North, 2 West, Sections 2, 3, 7, 8, 9, and 32. 14, 23, 24, 26, 28, 29, 30, 33, 34 and 25 10, 11, 14, 15, 16, 17, 20, 21, 22, 23, 28, 29, 30, 31 The franchise authorizes Mason County PUD No. 1 to use Jefferson County rights-of-way to install, operate and maintain their facilities as established in the franchise and pursuant to the requirements in Chapter 13.56 of the Jefferson County Code, Accommodation of Utilities. The proposed franchise is a binding contract between Jefferson County and the PUD. The franchise would be for fifteen years with the option to renew for an additional ten years. Mason County PUD No. 1 has paid a franchise application fee as provided for in the Public Works Fee Schedule. The franchise requires Mason County PUD No. 1 to reimburse Public Works for its expenses that exceed the application fee. Public Works Project Manager Jim Pearson explained that Mason County PUD No. 1 has been without a franchise in Jefferson County for a number of years. With the exception of a few minor changes, the proposed franchise mirrors the one Jefferson County previously had with Puget Sound Energy (PSE). He added that if approved, Public Works will work on obtaining a franchise with Jefferson County PUD No. 1. Commissioner Dean asked where Mason County PUD get its power from? Mason County PUD Director of Operations Derrick Hall replied that they buy 95% of their power from the Bonneville Power Administration. Commissioner Dean asked if Mason County PUD produces some of its own power? Mr. Hall replied that they do not have any hydro or other production facilities besides community solar power. Currently, there are two privately owned hydro systems on their system, which is Lilliwaup hydro and Rocky Brook hydro, which Mason County PUD buys power from. Page 5 Commissioners Meeting Minutes of July 10, 2017 lr J Commissioner Dean stated that she would like agencies to think about improving broadband whenever they dig trenches, to see if there is a possibility to bury optic cables during that time. Madam Chair Kler opened the hearing to public testimony. Darin Hall: He stated that Mr. Pearson and all Jefferson County staff and the road department have been great to deal with. Hearing no further comments, Madam Chair Kler closed the public hearing. Commissioner Dean moved to approve RESOLUTION NO. 31-17 re: In the Matter of the Application by Public Utility District No. 1 of Mason County for a Non-exclusive Franchise to Construct, Maintain and Operate Electric Power Transmission and Distribution Lines Together with Poles, Wires and other Appurtenances Upon, Over, Along and Across a Franchise Area Within Unincorporated Jefferson County. Madam Chair Kler seconded the motion. The motion carried. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules and Calendar Coordination. Calendar Coordination: • Jefferson County Chamber mixer • Puget Sound Partnership; reception • Homeward Bound meeting • Conservation District; farewell for director • Marine Resources Committee (MRC) meeting • Coastal MRC meeting • Olympic Regional Clean Air Agency meeting • Puget Sound Regional Council meeting • Parks and Recreation Advisory Board meeting • Hood Canal Coordinating Council meeting • Canvassing board meeting • State Auditor's staff meeting • Mental Health and Substance Abuse meeting • Chimacum Ridge tour • Chimacum Interdependence Day • Washington State Department of Natural Resources Timber Conference • Planner's Association Quarterly meeting • Northwest Maritime Center; Navigator Brunch • Seattle Command Fleet Week activities Miscellaneous Items: • Finance Committee; roles to be in-line with the state statute • Olympic Discovery Trail; report from Public Works • Public Records Administrator; Kenneth Hugoniot's first day today Page 6 Commissioners Meeting Minutes of July 10, 2017 • Peninsula Daily News article re: JeffCOM merger • Olympic Office of Financial Management (OFM); population estimates • Port Ludlow; new medical clinic opening soon • Pleasant Harbor Master Planned Resort; Department of Community Development and Prosecutor's Office to continue working with applicant. County Administrator Philip Morley reviewed their timeline. • Port Ludlow Golf Course; for sale and currently under renovation. The meeting was recessed at 11:43 a.m. and reconvened at 1:32 p.m. with Madam Chair Kler and Commissioner Dean present. PRESENTATION re: AGREEMENT re: Donation of Playground to HJ Carroll Park, Jefferson Universal Movement Playground (JUMP) Accessible to Children with Disabilities: JUMP seeks to donate a playground designed to be accessible to children with disabilities at HJ Carroll Park. Fiscal sponsorship will be provided by the Mike Berry Foundation, an established 501 c (3) non-profit corporation. The Parks and Recreation Advisory Board reviewed and recommended the donation on December 7, 2016. Parks and Recreation Manager Matt Tyler and JUMP member Sarah Grossman stated that they have been working almost two years to prepare the proposed agreement. There are no playgrounds designed to be accessible to children with disabilities within the Jefferson County service area. The playground, though specially designed for accessibility, will also be useful and attractive to all children. The playground is different than the existing playground at HJ Carroll Park. The JUMP program agrees to donate a new playground valued at approximately $200,000. In addition, they will donate $10,000 to Jefferson County to be held in a new fund strictly for major maintenance of this playground. Jefferson County will be responsible for day to day maintenance as well as an annual inspection. Ms. Grossman acknowledged JUMP members in the audience who brought their children to the meeting and each took a turn speaking about their support of a playground for children with special needs. The JUMP team has raised $7,500 of their goal. Commissioner Dean moved to adopt the AGREEMENT re: Jefferson County and the Mike Berry Memorial Children's Fund for donation of a playground to HJ Carroll Park from the JUMP program. Madam Chair Kler seconded the motion. The motion carried. UPDATE re: Climate Action Committee: Climate Action Committee (CAC) Chair Cindy Jayne briefed the Board on their current projects to date, current goals and priorities and recommendations for integrating climate change planning into organization processes. County Administrator Philip Morley invited CAC Chair Cindy Jayne to hold a CAC presentation at an upcoming Department Director's and Supervisors' meeting. Page 7 Commissioners Meeting Minutes of July 10, 2017 BRIEFING re: 5210: Community Health Educator Karen Obermeyer explained the 5210 program, which is a nationally recognized community and science -based initiative designed to help people and communities improve their health by adopting four simple healthy behaviors every day. It is a strategy of the Jefferson County Community Health Improvement Plan (CHIP) to address chronic disease. 5210 aims to increase physical activity and increased consumption of fruits and vegetables. Ms. Obermeyer explained 5210 as follows: • 5 fruits per day • 2 hours or less of screen time per day • 1 hour of physical activity per day • 0 sugar -sweetened beverages per day Ms. Obermeyer explained the benefits of healthy eating and maintaining a healthy lifestyle. She requested the use of the County logo for 5210 publications. Madam Chair Kler moved to give permission to use of the Jefferson County logo and list Jefferson County as a partner on 5210 publications. Commissioner Dean seconded the motion. The motion carried. COUNTY ADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Home Opportunity Fund NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. R..J .�,�._... �� Vii• SEAL: Y . 1/1 r � v ATTEST: �d dZ-VV Ae 14 Carolyn A ry, CMC U Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair (Excused Absence) David Sullivan, Member Kate Dean, Member Page 8