Loading...
HomeMy WebLinkAbout092517_ca06615 Sheridan Street Port Townsend, WA 98368 V1 e S n www.JeffersonCountyPublicHCAVat9rQgenda Public He(Ullf 1 September 11, 2017 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Michael Dawson, Water Quality Manager DATE: 11/'Y� ) 3D I SUBJECT: Agenda Item — Agency Agreement with Department of Ecology for Lake Anderson Management Plan; July 1, 2017 — June 30, 2019; $66,667.00 STATEMENT OF ISSUE: Jefferson County Public Health is requesting Board approval of the Agency Agreement with Department of Ecology for Lake Anderson Management Plan; July 1, 2017 — June 30, 2019; $66,667.00. ANALYSIS/ STRATEGIC GOALS/PROS and CONS: Anderson Lake has produced some of the highest concentrations of the neurotoxin anatoxin -a in the world. The goal of this project is to benefit the public by contributing to understanding the sources of nutrients in Anderson Lake that contribute to dangerously high concentrations of the nerve toxin anatoxin -a. By involving stakeholders in a public process to examine lake management options a diverse audience will be engaged. With greater understanding of nutrient dynamics underlying toxic cyanobacteria populations, lake managers and local health jurisdictions will have a plan on which to base management decisions. This project will achieve the steps needed to allow future implementation of algae control methods designed to reduce the extent and severity of toxic algae blooms. FISCAL IMPACT/COST BENEFIT ANALYSIS: This contract requires 25% matching funds in the amount of $16,666.75. The matching funds will come from the Lakes Allocation from the County General Fund. The Department of Ecology will fund the grant at 75% totaling $50,000.25. RECOMMENDATION: JCPH management request approval of the Agency Agreement with Department of Ecology for Lake Anderson Management Plan; July 1, 2017 - June 30, 2019; $66,667.00. REVIEWED BY: *Iiip Mor -ley L unty Administrator Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Date Always working for a safer and healthier community Environmental Health Water Quality 360-385-9444 (f) 360-379-4487 DEPARTMENT OF ECOLOGY State of Washington Agreement No. WQALG-2018-JeCoP11-00006 WATER QUALITY ALGAE CONTROL PROGRAM AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND JEFFERSON COUNTY PUBLIC HEALTH This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter referred to as "ECOLOGY," and Jefferson County Public Health, hereinafter referred to as the "RECIPIENT," to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: Total Cost: Total Eligible Cost: Ecology Share: Recipient Share: The Effective Date of this Agreement is: The Expiration Date of this Agreement is no later than: Project Type: Anderson Lake Management Plan $68,667.00 $66,667.00 $50,000.25 $16,666.75 07/01/2017 06/30/2019 Lake Management Plan Project Short Description: The RECIPIENT will complete a nutrient budget for the lake and watershed, examine hydrologic conditions, determine options for managing the lake, and produce an Algae Management Plan to recommend future management options for algae control in Anderson Lake. Project Long Description: Anderson Lake, in Jefferson County, has produced some of the highest concentrations of the neurotoxin anatoxin -a in the world. Studies conducted by Oregon State University have concluded that a strain of Anabaena is the primary producer of anatoxin -a in Anderson Lake; its genome has been sequenced and has been identified as WA -102. Toxic blooms are an annual occurrence at Anderson Lake. Every year since monitoring began in 2006, the lake has closed to recreational activities and water contact because of anatoxin -a levels in the hundreds or thousands of micrograms per liter, far exceeding the Washington State Recreational Criteria. State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health The next step to understanding underlying causes of algal blooms and toxin production in this lake is through studies of nutrient budgets in the lake and watershed. Studies in the mid -1970's by the Washington Department of Ecology characterized the lake as hyper -eutrophic. Washington State University (WSU) and Jefferson County Public Health (JCPH) will design and implement a nutrient monitoring program to develop the nutrient budget for Anderson Lake. Inflow and outflow will be measured to gain a better understanding of the hydrology. Further investigation will assess whether nutrients are entering the lake through the watershed or are cycling in sediments. With a completed nutrient budget and an in-depth characterization of the lake JCPH will convene meetings with stakeholders such as Washington State Parks and WDFW to discuss management options. Finally, JCPH, working with WSU and stakeholders, will produce an Anderson Lake Management Plan defining actions that could mitigate or moderate nutrient inputs and nutrient cycling to help control harmful algal blooms. Overall Goal: This project will benefit the public by contributing to understanding the sources of nutrients in Anderson Lake that contribute to dangerously high concentrations of the nerve toxin anatoxin -a. By involving stakeholders in a public process to examine lake management options a diverse audience will be engaged. With greater understanding of nutrient dynamics underlying toxic cyanobacteria populations, lake managers and local health jurisdictions will have a plan on which to base management decisions. This project will achieve the steps needed to allow future implementation of algae control methods designed to reduce the extent and severity of toxic algae blooms. Version 10/30/2015 Page 2 of 20 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health RECIPIENT INFORMATION Organization Name: Jefferson County Public Health Federal Tax ID: 91-6001322 DUNS Number: 184826790 Mailing Address: 615 Sheridan St Port Townsend, WA 98368 Physical Address: 615 Sheridan St Port Townsend, Washington 98368 Organization Fax: (360) 379-4487 Contacts Page 3 of 20 Project Manager Michael Dawson Water Quality Manager 615 Sheridan St Port Townsend, Washington 98368 Email: mdawson@co.jefferson.wa.us Phone: (360) 385-9444 Billing Contact Veronica Shaw Deputy Director 615 Sheridan Street Port Townsend, Washington 98368 Email: veronica@co.jefferson.wa.us Phone: (360) 385-9409 Authorized Kathleen Kler Signatory Commissioner, Jefferson County P.O. Box 1220 Port Townsend, Washington 98368 Email: kkler@co.jefferson.wa.us Phone: (360) 385-9100 Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health ECOLOGY INFORMATION Mailing Address: Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 Physical Address: Water Quality 300 Desmond Drive SE Lacey, WA 98503 Contacts Page 4 of 20 Version 10/30/2015 Lizbeth Seebacher Project Manager PO Box 47600 Olympia, Washington 98504-7600 Email: Isee461@ecy.wa.gov Phone: (360) 407-6938 Lizbeth Seebacher Financial Manager PO Box 47600 Olympia, Washington 98504-7600 Email: Isee461@ecy.wa.gov Phone: (360) 407-6938 Lizbeth Seebacher Technical Advisor PO Box 47600 Olympia, Washington 98504-7600 Email: Isee461@ecy.wa.gov Phone: (360) 407-6938 Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health AUTHORIZING SIGNATURES Page 5 of 20 RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. IN WITNESS WHEREOF: the parties hereto, having read this Agreement in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Washington State Department of Ecology Heather R. Bartlett Water Quality Program Manager Template Approved to Form by Attorney General's Office Version 10/30/2015 Jefferson County Public Health Date Kathleen Kler Date Commissioner, Jefferson County App�ov�ed s to form: / 4 Date: r Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney Jefferson County Prosecuting Attorney's Office torney State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health SCOPE OF WORK Task Number: Task Title: Project Administration/Management Task Cost: $6,000.00 Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; and a recipient closeout report (including photos). B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, and RECIPIENT closeout report. * Properly maintained project documentation Recipient Task Coordinator: Michael Dawson Project Administration/Management Deliverables Page 6 of 20 Number Description Due Date 1.1 Progress Reports 06/28/2019 1.2 Recipient Closeout Report 06/28/2019 1.3 Project Outcome Summary Report 06/28/2019 Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health SCOPE OF WORK Task Number Task Title: Lake Monitoring and Analysis Task Cost: $54,000.00 Task DescrirLbon: By utilizing past data, considering data gaps, and needs, the RECIPIENT along with project partners will design a monitoring program for Anderson Lake. A Quality Assurance Project Plan (QAPP) will be submitted to Ecology for review and approval. Monthly monitoring for nutrients, along with flow measurements of the outlet, Putaansuu Creek, will provide the basis for preparing a nutrient budget for the lake. A. The RECIPIENT will develop and submit a Quality Assurance Project Plan (QAPP), which will guide all water quality monitoring activities, to the ECOLOGY Project Manager. The QAPP must be approved and signed by the Project Manager prior to initiating monitoring activities. Task Goal Statement: This project will build on past projects to collect a valuable dataset for the purpose of determining nutrient dynamics in Anderson Lake and their correlation with algae blooms. The nutrient budget will help understand the extent to which nutrients are cycling between sediments and algae, or are being added to the lake from external sources. Task Expected_ Outcome: By collecting a high-quality dataset on nutrient dynamics, project partners will gain a more complete picture of the ecology of Anderson Lake. This knowledge will be used to inform the Algae Control Management Plan, and by engaging stakeholders in the process of plan creation, a better understanding of cyanobacterial blooms in western Washington will be fostered. Recipient Task Coordinator: Michael Dawson Lake Monitoring and Analysis Deliverables Page 7 of 20 Number Description Due Date 2.1 Develop and submit a QAPP to the ECOLOGY Project Manager for 08/01/2017 review and approval. This QAPP will guide all water quality monitoring activities. 2.2 Manage and submit all monitoring data into ECOLOGY's EIM database 10/31/2018 bi-annually. 2.3 Develop and submit a draft Water Quality Monitoring Report to 12/29/2017 ECOLOGY's Project Manager for review and comment. Upload one electronic copy of the final, approved Water Quality Monitoring Report into EAGL. 2.4 Prepare and upload to EAGL a nutrient budget for Anderson Lake 11/30/2018 Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health SCOPE OF WORK Task Number: Task Title: Lake Management Plan Task Cost: $6,667.00 Task Description: A. The RECIPIENT and project partners will use a multi -stage process to develop an Anderson Algae Control Management Plan using guidance from the North American Lake Management Society. B. The RECIPIENT will convene a series of meetings with stakeholders, including Washington State Parks and WDFW who have indicated a keen interest in participating in this process. Management options will be explored and discussed with the goal of determining site-specific actions that can be identified and listed. The inter -agency group will then prioritize the identified actions and make recommendations on the proposed actions based on an analysis of potential costs and benefits. C. Data will be analyzed and a nutrient budget prepared that can provide information to guide the process of creating an Anderson Lake Management Plan. The nutrient budget analysis will be presented as a section of the management plan. Task Goal Statement: By engaging a wide audience and laying out a clear, multi -stage process we expect to obtain a final Algae Control Management Plan that is of great value to lake managers and the public. There is high demand for recreational access to Anderson Lake and having a document that clearly establishes the issues and options for management decisions is of primary importance to lake users as well as lake managers. Task Expected Outcome: The primary outcome will be to have an Anderson Lake Algae Control Management Plan completed with local support. This is of great interest to lake managers who manage access and fisheries at the site. With a plan in place, the options for implementation of algae control measures will be more clear. This will bring us closer to achieving the goal of safe recreational use of a popular public site and improvement in the condition of one of Washington's most highly impacted lakes. Reci fent 'rack Coordinator: Michael Dawson Lake Management Plan Deliverables Page 8 of 20 Number Description Due Date 3.1 Convene stakeholder meetings 02/28/2019 3.2 Produce an Anderson Lake Management Plan and submit a copy to ECOLOGY 05/31/2019 3.3 The RECIPIENT will prepare and analyze a nutrient budget which will be included in the Anderson Lake Management Plan. 06/21/2019 Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health BUDGET Funding Distribution EG170155 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Funding Title: Anderson Lake Algae Control Management P1Funding Type: Grant Funding Effective Date: 07/01/2017 Funding Expiration Date: 06/30/2019 Funding Source: Title: Freshwater Algae Control Program Type: State Funding Source %: 100% Description: $1 license fee on boat owners Approved Indirect Costs Rate: Approved State Indirect Rate: 25% Recipient Match %: 25% InKind Interlocal Allowed: Yes InKind Other Allowed: Yes Is this Funding Distribution used to match a federal grant? No Anderson Lake Algae Control Management Plan Task Total Project Administration/Management $ 6,000.00 Lake Monitoring and Analysis $ 54,000.00 Lake Management Plan $ 6,667.00 Total: $ 66,667.00 Version 10/30/2015 Page 9 of 20 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health Fundine Distribution Summary Recipient / Ecology Share Page 10 of 20 Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total Anderson Lake Algae Control Management Plan 25.00 % $ 16,666.75 $ 50,000.25 $ 66,667.00 Total $ 16,666,7T5$ 50,000.25 $ 66.667.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION" without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health Page 11 of 20 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <http://www.saiii.&Qv-- and print a copy of completed searches to document proof of compliance. B. FEDERAL FUNDING ACCOUNTABUTY AND TRANSPARENCY ACT FFATA REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. • Receives more than $25,000 in federal funds under this award. • Receives more than 80 percent of its annual gross revenues from federal funds. • Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA information for federally funded agreements, including the required DUNS number, at www.l`srs.goy <http://www.fsrs.gov/> within 30 days of agreement signature. The FFATA information will be available to the public at WWw.ttsas ending . ov <http://www.usasoetidinp,.gov/>. For more details on FFATA requirements, see www.fsrs.gov <http://www.fsm.lo //>. Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans — EAGL Edition." https://fortress.wa.gov/ecy/publications/SummaryPages/1401002.html b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. Page 12 of 20 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological and historic resources. The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered, disturbed, or damaged due to the RECIPIENT's project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: • For capital construction projects or land acquisitions for capital construction projects, if required, comply with Governor Executive Order 05-05, Archaeology and Cultural Resources. • For projects with any federal involvement, if required, comply with the National Historic Preservation Act. • Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site. b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing any project that involves ground disturbing activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. • Make the IDP readily available to anyone working at the project site. • Discuss the IDP with staff and contractors working at the project site. • Implement the IDP when cultural resources or human remains are found at the project site. c) If any archeological or historic resources are found while conducting work under this Agreement: • Immediately stop work and notify the ECOLOGY Program, the Department of Archaeology and Historic Preservation at (360) 586-3064, any affected Tribe, and the local government. d) If any human remains are found while conducting work under this Agreement: • Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, and then the ECOLOGY Program. Version 10/30/2015 State of Washington Department of Ecology Page 13 of 20 Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health e) Comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable local, state, and federal laws protecting cultural resources and human remains. 4. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 5. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 6. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State Department of Enterprise Services' Statewide Payee Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form at the website, http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. For any questions about the vendor registration process contact the Statewide Payee Help Desk at (360) 407-8180 or email payeehelpdesk@des.wa.gov. h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j) RECIPIENT should submit final requests for compensation within thirty (30) days after the expiration date of this Agreement. Failure to comply may result in delayed reimbursement. 7. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. Version 10/30/2015 State of Washington Department of Ecology Page 14 of 20 Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 8. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 9. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion. 10. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT's appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties' choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 11. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for each project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan. If a QAPP is required the RECIPIENT shall: • Use ECOLOGY's QAPP Template provided by the ECOLOGY Program. Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health Page 15 of 20 • Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04-03-030). • Submit the QAPP to ECOLOGY for review and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The data must be successfully loaded into EIM, find instructions at: http://www.ecy.wa.gov/eim. c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS) data is collected and processed. Guidelines for Creating and Accessing GIS Data are available at: http://www.ecy.wa.gov/services/gis/data/standards/standards.htm. RECIPIENT, when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. 12. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 13. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 14. INDEPENDENT STATUS The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. 15. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 16. MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE) RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women -owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health 17. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; and (f) the General Terms and Conditions. 18. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. Page 16 of 20 19. PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT shall submit the Closeout Report within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY. RECIPIENT shall use the ECOLOGY provided closeout report format. 20. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health Page 17 of 20 c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 21. RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health 22. RECOVERY OF FUNDS Page 18 of 20 The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 23. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 24. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 25. SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 26. SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy, use of double -sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, and 100% post -consumer recycled paper. For more suggestions visit ECOLOGY's web page: Green Purchasing, http://www.ecy.wa.gov/programs/swfa/epp. 27. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date Version 10/30/2015 State of Washington Department of Ecology Page 19 of 20 Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non -Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non -Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the recipient/contractor through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the recipient/contractor. In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the agreement and any amendments. If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 28. THIRD PARTY BENEFICIARY Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQALG-2018-JeCoPH-00006 Project Title: Anderson Lake Management Plan Recipient Name: Jefferson County Public Health RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 29. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. GENERAL TERMS AND CONDITIONS LAST UPDATED 05/11/2017 Version 10/30/2015 Page 20 of 20