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Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
TO:
FROM:
DATE:
SUBJECT:
STATEMENT OF ISSUE:
AGENDA REQUEST
Board of County Commissioners
Philip Morley, County Administrator
Leslie Locke, Executive Assistant
September 25, 2017
RESOLUTION NO. re: HEARING NOTICE: Third Quarter 2017 Budget
Appropriations/Extensions; Various County Departments; Hearing
scheduled for Monday, October 9, 2017 at 10:00 a.m. in the
Commissioners Chambers
Various County Departments have requested increases to their 2017 budget. Per RCW 36.40.140 the BOCC
must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public
notice only; the individual changes will be reviewed at the public hearing.
ANALYSIS:
These budget changes are intended to improve the cost effectiveness and efficiency of the requesting
departments. The Hearing Notice will be published in the Leader on September 27 and October 4, 2017.
FISCAL IMPACT:
Provided in Resolution.
RECOMMENDATION:
Approve resolution to publish a notice for the hearing set for October 9, 2017 at 10:00 a.m. in the
Commissioners Chambers.
REVIEWED BY:
0112-1�l�
Philip Morley, L Admi ktrator.... Date
STATE OF WASHINGTON
Jefferson County
IN THE MATTER OF A HEARING NOTICE }
FOR PROPOSED SUPPLEMENTAL BUDGET }
APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO.
VARIOUS COUNTY FUNDS }
WHEREAS, various Jefferson County departments have made requests for supplemental budget
appropriations/extensions for their 2017 budgets; and
WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated
at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from
the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior
budget year; and
WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen
or contemplated at the time of preparing the budgets for 2017. The following identified revenue and expenditure amounts
are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the
unencumbered balances and represent an extension of the Fund budgets listed:
GENERAL. FUND
Total General Fund
AMOUNT FROM
$705,205
001-021-000
ELECTIONS
$3,612
UNENCUMBERED
$7,762
001-060-000
FUND #
FUND NAME
FUND BALANCE
REVENUE
EXPENSE
GENERAL. FUND
Total General Fund
$345,592 $359,613
$705,205
001-021-000
ELECTIONS
$3,612
$4,150
$7,762
001-060-000
COMMISSIONERS
$35,000
$3,100
$35,000
001-063-000
PLANNING COMMISSION
$15,800
$785
$15,800
001-068-000
COMMUNITY SERVICES
$5,000
155-000-010
$5,000
001-080-000
DISTRICT COURT
$0
$29,412
$29,412
001-180-000
SHERIFF
$0
$112,210
$112,210
001-250-000
TREASURER
-$213,841
$213,841
001-261-000
OPERATING TRANSFERS
$414,321
$414,321
001-270-000
NON -DEPARTMENTAL
$85,700
$85,700
Total Other Funds $224,875 $24,400 $249,275
NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the
above noted funds.
BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the
County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 9' day of October, 2017, at the
hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at
said hearing any interested taxpayer may appear and be heard for or against the extensions.
APPROVED this 25' day of September, 2017.
SEAL
ATTEST:
Carolyn Gallaway,
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
David Sullivan, Member
Kate Dean, Member
Total General Fund
$345,592 $359,613
$705,205
SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS
128-000-010
WATER QUALITY
$24,522
$24,522
135-000-010
JEFFERSON COUNTY DRUG FUND
$3,100
$3,100
140-000-010
LAW LIBRARY
$785
$785
148-000-010
AFFORDABLE HOUSING FUND
$70,000
$70,000
155-000-010
VETERANS RELIEF
$10,000
$10,000
174-000-010
PARKS AND RECREATION
$44,780 $24,400
$69,180
175-000-010
PARKS IMPROVEN! ENT FUND
$10,000
$10,000
308-000-010
CONSERVATION FUTURES
$61,688
$61,688
Total Other Funds $224,875 $24,400 $249,275
NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the
above noted funds.
BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the
County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 9' day of October, 2017, at the
hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at
said hearing any interested taxpayer may appear and be heard for or against the extensions.
APPROVED this 25' day of September, 2017.
SEAL
ATTEST:
Carolyn Gallaway,
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
David Sullivan, Member
Kate Dean, Member
O� Wit
�TO: BOARD F COUNTY COMMISSIONERS AUG 2 8 2017
RE: Request For Budget Appropriation/Extension and Amendment
ELECTIONS 001-021-000
Department/Fund Name Fund Number
Date: 8-16-17
Commissioners: (check all that apply)
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an appropriation and budget extension in the amount
for this current year for the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description Current
Budget
Revision New Budget
34145.00.0000
Election Services $76,864.00
$4,150.00 $81,014.00
$0.00
$0.00
$0.00
$76,864.00
$4,150.00 $81,014.00
BARS # Expenditure Description
Current
Budget
Revision
New Budget
51170.43.0000 Travel
$2,181.00
$1,300.00
$3,481.00
51170.31.0010 Supplies, Equipment
$1,452.00
$6,462.00
$7,914.00
$0.00
$0.00
$0.00
$3,633.00
$7,762.00
$11,395.00
Reason for Appropriation/Extension
Legislature amended RCW 29A.40.160 relating to number of required ballot drop boxes SSB 5472. An additional 3 ballot drop
boxes (Brinnon, Quilcene & Nordland) were required to be installed. These boxes were purchased and installed by 7/19/17.
Jefferson County is in full compliance.
The cost of the ballot drop boxes, signage & installation were not in the 2017 budget. There is a continuing extra cost for staff
time to empty drop boxes along with the mileage to be paid to do so for each election. This cost is part of the Primary and
;General Elections in 2017 and was not in original budget.
Respectfully submitted,
co—'. C 5
TO: B ARD OF COUNTY COMMISSIONERS Date: 9/11/17
RE: Request For Budget Appropriation/Extension and Amendment
Commissioners SEP 1 1 2017 001-060-000
Department/Fund Name Fund Number
U U 1& fmY
Commissioners: (check all that apples
❑ Please be advised that after a thorough examination oll my j current l u &'If appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current Revision New Budget
Budget
$0.00-
$0.00
$0.00
$0.00
$0.001 $0.001 $0.00
BARS # Expenditure
Description Current Revision
Budget
New Budget
59411.64.0030
CHAMBERS AUDIO EQUIP (UPDATE) $0.00 $35,000.00
$35,000.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE $0.001 $35,000.001
$35,000.00
Reason for Appropriation/Extension
As part of the county's transparency effort and as a service to our citizens the County Commissioners wish to upgrade the
Commissioners Chambers to enable live online streaming and video recording of their meetings in chambers. In addition, they
wish to have the ability to display presentations on a large screen for meeting attendees as well as those watching the live stream
or the recorded video. We have identified a series of solutions that will provide these capabilities. This request provides the
budget capacity needed to implement those solutions. An incidental benefit of these improvements is increased productivity of
staff in the Board of County Commissioners' Office.
Resp 11 submitted
ilip Morley, or
Otl
Olin
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
Date: 9/8/17
Community Development12017
Department/Fund Name Fund Number
Commissioners: (check all that apply)
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
Q For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No ✓
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description
Current
Budget
Revision New Budget
Revision New Budget
001063000.55860.91.001
001063000.55860.44.00(
$0.00
$35,710.00
$15,500.00 $51,210.00
$0.00
$300.00 $700.00
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE'
$0.001
$0.00 $0.00
BARS # Expenditure
Description
Current
Budget
Revision New Budget
001063000.55860.91.001
001063000.55860.44.00(
Planning Commission - Interfund Prof Svcs
Planning Commission - ,A.',,5
$35,710.00
$15,500.00 $51,210.00
$400.00
$300.00 $700.00
$0.00
$0.00
$0.00
TOTAL EXPENDW
$36,110.00
$15,800.00 $51,910.00
Reason for A.ppTppyiation/Extension
'The Planning Commission has a heavy work load this 2017 year with finishing up the Comprehensive Plan and the Pleasant
,Harbor MPR project. In addition we have a new coordinator in our office that has been working extra hours to catch up on our
;back log of Planning Commission minutes that have not been completed since the beginning of the year. With these extra items
and our extra meetings we will be over budget by the end of October 2017.
Respectfully submitt ,
r
Patty Charnas
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TO: BOARD OF COUNTY COMMISSIONERS Date: September 15, 2017
RE: Request for Budget Appropriation/Extension and Amendment
Community Services 001-068-000
Department/Fund Name Fund Number
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$5,000
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
No
E-1
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0 —�
BUDGET
BUDGET
BARS Revenue # Description CURRENT
REVISION AMENDED
$0
$0
$0
$0
$0
$0
TOTAL REVENUE $0
$0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION
AMENDED
51990.49.0021 Economic Development Council $26,400 $5,000
$31,400
$0
$0
$0
$0
TOTAL EXPENDITURE $26,4001 $5,0001
$31,400
Reason for Approprnationitxtension
allocation from Jefferson County to match
Economic Development.
Respectfull Subrgitted, r
Elected Official partment Head Signatur ,
ownsend's $5000 contribution to
��)Vv SEP 12 2017
TO: BOARD OF COUNTY COMMISSIONERS Date: 9/12/17
RE: Request For Budget Appropriation/Extension and Amendment
District Court
Department/Fund Name
001 080 000
Fund Number
Commissioners: (check all that apply)
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description
Current
Budget
Revision New Budget
00 10800000.39700.00.01 Transfer in from Fund 131
$15,000.00
$29,412.00 $44,412.00
$0.00
$0.00
$0.00
'- 4 ' I fi7'�1I, iIYIENiT
Y 3 tiY
$15,000.00
$29,412.001 $44,412.00
BARS # Expenditure Description
Current
Budget
Revision New Budget
001080000.51240.41.00 Mental Health Court Case Management
$15,000.00
$29,412.00 $44,412.00
$0.00
$0.00
$0.00
$0.00
$15,000.00
$29,412.00 $44,412.00
Reason for Appropriation/Extension
Fund 131 increase from $15,000 to $44,412.00 in 2017.
Respectfully submitted,
6'
e.�CJ
I . It P.. v a
Erl
TO: BOARD OF COUNTY COMMISSIONERS Date: September 11, 2017
RE: Request for Budget Appropriation/Extension and Amendment
SEP l 1 2017
Department/Fund Name Sheriffs Office Fund Number 001180000
Commissioners: (mark all that apply with an 'X')
{ 3 0 U'
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the
amount of:
I $112,210 771
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure?
8 Yes
No
❑x
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension
to include this new revenue in the budget this year as outlined below in the amount of:
$112,210
Reason for Appropriation/Extension
Grant money expended that was not originally in the 2017 budget. Includes a services agreement with Port Townsend
Police Department. Overtime expenditure is split between PTPD overtime @ $60,000 and Stonegarden grant labor OT for
$18,981.
Respectfully S bitted,--1'�
Elected Official/Department Head Signature
BUDGET
BUDGET
BARS Revenue #
Description CURRENT REVISION AMENDED
001180000.333.97.06.0000
Stonegarden grant $37,962
$37,962
001180000.342.10.00.0150
PTPD Law Enforcement services $0 $60,000
$60,000
001180000.331.20.60.0400
WASPC Equipment grant $14,248
$14,248
$124,492
TOTAL REVENUE $0 $112,210
$112,210
Reason for Appropriation/Extension
Grant money expended that was not originally in the 2017 budget. Includes a services agreement with Port Townsend
Police Department. Overtime expenditure is split between PTPD overtime @ $60,000 and Stonegarden grant labor OT for
$18,981.
Respectfully S bitted,--1'�
Elected Official/Department Head Signature
BUDGET
BARS Expenditure #
Description CURRENT
REVISION AMENDED
001180000.59422.64.0000
Stonegarden grant equipment ex enditure ATVs
$18,981
$18,981
001180000.52122.10.0500
Overtime $45,511
$78,981
$124,492
001180000.52170.31.0015
WASPC traffic safety equipment rant
$14,248
$14,248
$0
TOTAL EXPENDITUREJ $45,5111
$112,2101
$157,721
Reason for Appropriation/Extension
Grant money expended that was not originally in the 2017 budget. Includes a services agreement with Port Townsend
Police Department. Overtime expenditure is split between PTPD overtime @ $60,000 and Stonegarden grant labor OT for
$18,981.
Respectfully S bitted,--1'�
Elected Official/Department Head Signature
TO: B 5A OF COUNTY COMMISSIONERS Date: 9/11/2017
RE: Request For Budget Appropriation/Extension and Amendment
Treasurer
Department/Fund Name 2011
001-250-000
Fund Number
Commissioners: (check all that apply)
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
Q Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description Current Revision
Budget
New Budget
313.11.00.0000
Local Retail Sales Use Tax $2,742,000.00 $176,722.00
$2,918,722.00
313.15.00.0000
Sales Tax -Special Purpose $870,430.00 $37,119.00
$907,549.00
$0.00
$0.00
�- TQTAL EXPENDITURE',` $0.00
$0.00 $0.00
$0.00
TOTAL 1 !rL E< $3,612,430.00 $213,841.00
$3,826,271.00
BARS # Expenditure Description Current
Budget
Revision New Budget
$0.00
$0.00
$0.00
$0.00
$0.00
�- TQTAL EXPENDITURE',` $0.00
$0.00 $0.00
m for Appr9priation/Extension
are not new revenues but increases to existing revenue streams. Sales tax revenues are exceeding our budget by a
ntial margin. We believe recognizing those additional revenues in the budget is a prudent move.
Respectful submitted,
t
III RECEIVEP
TO: BOARD COUNTY COMMISSIONERS Date: September 11, 2017
RE: Request for Budget Appropriation/Extension and Amen tl 1 2017
Operating Transfers r ,001-281-000
Department/Fund Name s; Fund Number
Commissioners: (mark all that apply with an "X") ' :,� N, 'I"t�'s
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$389,921
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0
BUDGET
BARS Expenditure #
BUDGET
BARS Revenue # Description CURRENT
REVISION AMENDED
$0
$0
1 Transfer to Road Fund
$0
$0
$0
$0
TOTAL REVENUE $0
$0 $0
BUDGET
BARS Expenditure #
Description
ICURRENT
IREVISION
JAMENDED
59700.00.0180
1 Transfer to Road Fund
1 $0
$389,9211
$389,921
I TOTAL EXPENDITUREI $01 $389,9211 $389,9211
Reason for Appropriation/Extension
Transfer a portion of PILT funds (payment in lieu of taxes -federal government) received over budgeted amount to
the Road Fund. The $389,921 transfer is to augment 2017 Secure Rural Schools revenues of $76,079 to equal the
amount of Secure Rural School revenues received by Roads in 2013 of $466,000.
Elected 0*15Rr f%Department Head Signature
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
Operating Transfers Out
001-261-000
Department/Fund Name Fund Number
Date: 9/11/17
Commissioners: (check all that apply)
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description
Current Revision New Budget
59700.00.0099
Transfer to Parks and Recreation $456,950.00 $24,400.00
Budget
$0.00
$0.00
$0.00
$0.00
,
,;, �_ ti , ,� $456,950.00 $24,400.00
BARS # Expenditure
Description Current Revision
Budget
New Budget
59700.00.0099
Transfer to Parks and Recreation $456,950.00 $24,400.00
$481,350.00
$0.00
$0.00
$0.00
$0.00
,
,;, �_ ti , ,� $456,950.00 $24,400.00
$481,350.00
Reason for Appropriation/Extension
Annual field maintenance for Memorial Field and HJ Carroll Park including aerification, top dressing, fertilizing, and
over -seeding has been deferred since 2009. Because of this, poor drainage rendered portions of both facilities to be unusable last
spring. Emergency top dressing with sand, aerification by a specialized contractor, over -seeding, and fertilizing were completed.
This requires $24,400 in additional General Fund Revenue to cover the expenditures.
Respect 1 y submitted,
rT�1�lt 5,
TO: BOARD F COUNTY COMMISSIONERS Date: September 11, 2017
RE: Request for Budget Appropriation/Extension and Amendm SVP 112017
Non -Departmental 001-270-000
Department/Fund Name ° ,F
E ` , Fund Number
Commissioners: (mark all that apply with an 'X') 10 � 1 � � N � � � E Z"
� �� � � _� x �, � tea. f t
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$85,700_
0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
8X Yes
No
0
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
TOTAL REVENUE $0 $0 $0
meason roi
1.) Courthouse security costs were estimated but no appropriation was made. This will fund Courthouse security staff
through the end of 2017. 2.) Claims expenses have been unusually high in 2017. This will allow us to settle claims
through the end or 2017. 3.) The county owes fees through property tax invoices for noxious weeds and clean water.
This item was underbudgeted. 4.) The Olympic Region Clean Air Agency increased its per capita assessment in 2017
from $.45 to $.75. 5.) On March 13, 2017 an agreement for special projects by and between Jefferson County and
Jefferson County Conservation District was approved by the Jefferson County Board of County Commissioners
(BoCC). The agreement calls for Jefferson County to pay Jefferson County Conservation District $48,000 for these
projects. On July 17, 2017 the BoCC appropriated $20,000 for this purpose. This request is for $28,000 which will
bring the total appropriated to $48,000.
=Offi!tSia�I/Da
eet- InTSignature
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
51830.41.0000
Courthouse security
$0
$35,000
$35,000
51479.46.0020
Miscellaneous claims
$75,000
$10,000
$85,000
51990.49.0140
Property tax -county parcels
$450
$5,500
$5,950
53170.49.0010
Olympic Air Pollution Authority
$9,392
$7,200
$16,592
55310.41.0056
Conservation Special Projects 1
$20,000
$28,0001
$48,000
$0
TOTAL EXPENDITUREJ
$104,842
$85,700
1 $190,542
meason roi
1.) Courthouse security costs were estimated but no appropriation was made. This will fund Courthouse security staff
through the end of 2017. 2.) Claims expenses have been unusually high in 2017. This will allow us to settle claims
through the end or 2017. 3.) The county owes fees through property tax invoices for noxious weeds and clean water.
This item was underbudgeted. 4.) The Olympic Region Clean Air Agency increased its per capita assessment in 2017
from $.45 to $.75. 5.) On March 13, 2017 an agreement for special projects by and between Jefferson County and
Jefferson County Conservation District was approved by the Jefferson County Board of County Commissioners
(BoCC). The agreement calls for Jefferson County to pay Jefferson County Conservation District $48,000 for these
projects. On July 17, 2017 the BoCC appropriated $20,000 for this purpose. This request is for $28,000 which will
bring the total appropriated to $48,000.
=Offi!tSia�I/Da
eet- InTSignature
Ar► Y)e- S
TO: BOARD COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Date: September 8, 2017
Water Quality 1 D 128
Department/Fund Name Fu tvc ntg
Commissioners: (mark all that apply with an "X").
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$24 522
�X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
8X Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$o
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
TOTAL REVENUE $0 $0 $0
Reason for Appropriation/Extension
Lab services are projected to exceed the original budget and the Fiscal Fee was adjusted to cover unexpected
increased costs in 2017.
Res ully Submi d,
R e:
Elected Official/Department Head Signature
BUDGET
BARS Expenditure # Description CURRENT
REVISION
AMENDED
55310.41.0045 Lab Services $22,180
$15,100
$37,280
55310.91.0090 Water Quality Fiscal Fee $74,861
$9,422
$84,283
$0
$0
$0
$0
$0
$0
$0
$0
TOTAL EXPENDITURE $97,0411
$24,5221
$121,563
Reason for Appropriation/Extension
Lab services are projected to exceed the original budget and the Fiscal Fee was adjusted to cover unexpected
increased costs in 2017.
Res ully Submi d,
R e:
Elected Official/Department Head Signature
CC Cf
TO: BOARD OF COUNTY COMMISSIONERS SEP 112017 2017 Date: 09/11/2017
RE: Request For Budget Appropriation/Extension and Amen ment
Jefferson County Drug Fund (50010
Department/Fund Name i = . Ful i'�utnber
Commissioners: (check all that apply)
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes ✓ No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current Revision New Budget
Budget
$0.00
$0.00
$0.00
$0.00
$0.00 $0.00 $0.00
BARS # Expenditure Description Current
Budget
Revision New Budget
51510.31.0000 Digital Cameras for Port Townsend Police $0.00
$3,100.00 $3,100.00
Department
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE $0.00
$3,100.00 $3,100.00
Reason for Appropriation/Extension
In May 2008 Jefferson County Drug Fund dollars ($6,087.10) were used to purchase 13 digital cameras for the Port Townsend
Police Department. Those cameras are at the end of their useful life. The Port Townsend Police Department has again asked for
Jefferson County Drug Fund dollars to purchase 12 new digital cameras and hard cases. The Prosecuting Attorney and the
Sheriff support using this fund to pay for four digital cameras and hard cases
Re 11 subm* ed,
00k�d
r �s
TO: OA OF COUNTY COMMISSIONERS
RE: Request For Budget AppropriationBxtensioAmendment
LAW LIBRARY 140-000-010
Department/Fund Name
AUG 3 0 23f tnd Number
Date: August 30,2017
Commissioners: (check all that apply)
0 Please be advised that after a thorough exar inattor- of trty !L-.urrept,tudgetnit'.,'aprpeatI that the amount allocated is
insufficient to pay necessary expenses of this 'department #'dc this year. ' After "a` careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes ✓ No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description
Current Revision New Budget
Budget
Machinery & Equipment $10,300.00 $784.69 $11,084.69
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE $10,300.00 $784.691 $11,084.69
$0.00
TOTAL REVENUE
$0.001$0.001 $0.00
BARS # Expenditure
Description Current Revision New Budget
Budget
59412.61.0010
Machinery & Equipment $10,300.00 $784.69 $11,084.69
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE $10,300.00 $784.691 $11,084.69
Reason for Appropriation/Extension I
The Law Library's available budget total is 3282.55
The total payments for September through December will be 4067.24
Leaving a deficit of 784.69, This is the amount for which we are requesting an appropriation
Respe tfully submitted,
ksl 01117
TO: BOARD COUNTY COMMISSIONERS ;p 112017 Date: 9/11/2017
RE: Request For Budget Appropriation/Extension and Amendment
IEFFERSO1�1! - 1
Affordable HousingFund
Department/Fund Name I'� S °` ber
Commissioners: (check all that apply)
Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes ✓ No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current Revision New Budget
Budget
$0.00
$0.00
$0.00
$0.00
f
" $0.001 $0.00 $0.00
BARS # Expenditure
Description
Current Revision New Budget
Budget
51550.41.0030
Homelessness SHB 2163
$269,200.00 $70,000.00 $339,200.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE
$269,200.00 $70,000.00 $339,200.00
Reason for Appropriation/Extension
The original 2017 budget was $169,200. On July 17, 2017 an additional $100,000 was appropriated by the Board of County
Commissioners. This request for $70,000 will cover $43,000 in higher than expected expenses (personnel costs and cost of
temporarily housing homeless families). The remaining $27,000 is to offset 2016 expenses that were amommomig posted against
2017 budget.
R lly s bmi ,
Elected O al/Department Head Signature
T t BOARD COUNTY COMMISSIONERS Date: September 11, 2017
RE: Request for Budget Appropriation/Extension and Ame�ykrt�1
Veterans Relief 155-000-010
Department/Fund Name Fund Number
Commissioners: (mark all that apply with an W) a ,
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$10,000
OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
r -- --'Ye
ss
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
TOTAL REVENUE $0 $0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION
AMENDED
55360.40.0000 Other Services/Charges $59,950 $10,000
$69,950
$0
$0
$0
$0
$0
TOTAL EXPENDITURE $59,950 $10,0001
$69,950
treason Tor A propnation/txtension
Payments for Veterans assistance are tracking higher than budgeted for 2017.
Respectfully Submitted,
Elected Official/Deparlm6nt He d Signa re
CC:
TO:re"qtA pD QF U�T�COMMISSIONERS
RE: sor dget Appropriation/Extension and Amendment
Public Works, Parks and Recreation
Department/Fund Name SEP I 12017
Commissioners: (mark all that apply with an "X")
Date: September 8, 2017
174-000-010
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$69,180
FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
X No
EX Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension to include this new revenue in the budget this year as outlined below in the amount of:
$24,400 77
BUDGET
BARS Revenue # Description CURRENT REVISION
AMENDED
39700.10.0000 General Fund Transfer $456,500 $24,400
$480,900
Description
$0
REVISION
$0
TOTAL REVENUE 1 $456,500 $24,400
$480,900
Keason Tor HppropnationiCxienseon
Annual field maintenance including aerification, top -dressing, fertilizing, and overseeding have been deferred since
2009. Because of this, poor drainage rendered the fields at HJ Carroll and Memorial Field partially unusable this
spring. Emergency top -dressing with sand, aerification by a specialized contractor, overseeding, and fertilizing were
completed, and $24,400 additional General Fund Revenue is needed to fund this expenditure. Additional irrigation
water was required at HJ Carroll and Memorial Field from July through September due to hot weather. Roads
maintenance equipment and staff were needed to repair damage caused by the Carnival at Memorial Field (payment
is pending). A string trimmer, backpack blower, chainsaw, and a pressure washer were purchased to avoid ongoing
rental charges and increase productivity. Administrative staff assisted in meeting the increased demand for parks and
facility reservations. The domestic water supply line at Memorial Field began leaking and a specialist was required to
find it. Four leaking derelict water heaters were removed from Memorial Field. A toilet door was destroyed by
vandalism at Irondale Community Park. The playground at Oak Bay Campground required new wood chips. The
tunnel in the playground at Quilcene Community Park broke and was replaced.
Respectfully Sub ' d,
Electe ficial/Department Head Signature
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
57520.10.0000
Salaries & Wages - Memorial Field
$38,786
$3,000
$41,786
57520.31.0000
Operating Supplies - Mem Fld
$4,000
$9,000
$13,000
57520.47.0000
Public Utilities Service - Mem Fld
$13,250
$3,500
$16,750
57520.48.0000
Repair and Maintenance - Mem Fld
$5,500
$8,000
$13,500
57680.10.0000
Salaries & Wages - Parks Maint
$118,676
$4,800
$123,476
57680.31.0000
Operating Supplies - Parks
$11,900
$8,034
$19,934
57680.35.0000
Small Tools and Equipment - Parks
$3,500
$12,846
$16,346
57680.47.0000
Public Utilities Service - Parks
$36,020
$8,000
$44,020
57680.48.0000
Repair and Maintenance - Parks
$13,915
$12,0001
$25,915
TOTAL EXPENDITURE
$245,547
$69,180
$314,727
Keason Tor HppropnationiCxienseon
Annual field maintenance including aerification, top -dressing, fertilizing, and overseeding have been deferred since
2009. Because of this, poor drainage rendered the fields at HJ Carroll and Memorial Field partially unusable this
spring. Emergency top -dressing with sand, aerification by a specialized contractor, overseeding, and fertilizing were
completed, and $24,400 additional General Fund Revenue is needed to fund this expenditure. Additional irrigation
water was required at HJ Carroll and Memorial Field from July through September due to hot weather. Roads
maintenance equipment and staff were needed to repair damage caused by the Carnival at Memorial Field (payment
is pending). A string trimmer, backpack blower, chainsaw, and a pressure washer were purchased to avoid ongoing
rental charges and increase productivity. Administrative staff assisted in meeting the increased demand for parks and
facility reservations. The domestic water supply line at Memorial Field began leaking and a specialist was required to
find it. Four leaking derelict water heaters were removed from Memorial Field. A toilet door was destroyed by
vandalism at Irondale Community Park. The playground at Oak Bay Campground required new wood chips. The
tunnel in the playground at Quilcene Community Park broke and was replaced.
Respectfully Sub ' d,
Electe ficial/Department Head Signature
cc. 05
Aryle_ 5 )OUNTY
TO: BOARD OF COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Date: September 8, 2017
Public Works/Parks Improvement Fund SEP 112017 175-000-010
Department/Fund Name Fund Number
Commissioners: (mark all that apply with an "X")
FYI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$10,000
�X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
8X Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
TOTAL REVENUE $0 $0 $0
Reason for Appropriation/Extension
A more efficient light duty, zero -turn mower was purchased to reduce hours on two heavy duty John Deere tractors. A
portable gas powered aerator was purchased to assist in restoring the athletic fields at HJ Carroll and Memorial Field
as well as reduce ongoing rental fees. Lodging taxes are higher than anticipated due to increased campground
revenues.
Respec SuPwitted, ----.-_,_
E fficial/Department Head Signature
BUDGET
BARS Expenditure # Description CURRENT
REVISION
AMENDED
57630.35.0000 Small Tools and Minor Equipment $0
$9,000
$9,000
57630.49.0000 Miscellaneous $5,800
$1,000
$6,800
$0
$0
$0
TOTAL EXPENDITURE $5,800
$10,000
$15,800
Reason for Appropriation/Extension
A more efficient light duty, zero -turn mower was purchased to reduce hours on two heavy duty John Deere tractors. A
portable gas powered aerator was purchased to assist in restoring the athletic fields at HJ Carroll and Memorial Field
as well as reduce ongoing rental fees. Lodging taxes are higher than anticipated due to increased campground
revenues.
Respec SuPwitted, ----.-_,_
E fficial/Department Head Signature
OC
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Conservation Futures
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: September 8, 2017
Fund Number
SEP 13d£
308
FRI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all ,the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$61,688
QX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
71
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0
BUDGET
BARS Revenue # Description CURRENT REVISION JAMENDED
$0
$0
TOTAL REVENUE $0 $0 $0
Reason for Appropriation/Extension
The revisions are to reflect actual amounts available for O&M, identify those projects that were projected to close in
2016 but closed or will close in 2017, and identify 2017 projects.
RectFully Sub fitted,
I At
.1116906
Elected Official/Department Head Signature
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
59439.61.0015
Projects Sub' to Approval
$195,535
-$191,852
$3,683
59439.61.0031
Brown Dairy O&M 2009
$2,100
-$426
$1,674
59439.61.0036
L. Brown Trust O&M 2012
$5,133
-$120
$5,013
59439.61.0041
Quim er Wildlife Corridor O&M 2009
$2,300
-$1,969
$331
59439.61.0042
2016 Irondale Beach County Park Addition
$0
$21,130
$21,130
59439.61.0047
2016 QWC Addition
$0
$5,755
$5,755
59439.61.0046
QWC Addition O&M 2016
$3,600
$400
$4,000
56136.61.0051
Finnriver Farm O&M 2008
$1,350
-$249
$1,101
59439.61.0059
2015 Snow Creek
$25,924
-$25,924
$0
59439.61.0058
2014 Snow Creek Watershed Acquisition
$0
$25,924
$25,924
59439.61.0081
Winona Baisin Bloedel O&M 2011
$360
-$295
$66
59439.61.0091
Carleson Chim Crk O&M 2011
$721
-$721
$0
59439.61.0034
2017 I litzin Farm
$0
$110,000
$110,000
59439.61.0037
2017 Snow Creek Uncas Reserve
$0
$9,434
$9,434
59439.61.0038
1 Snow Creek Uncas Reserve O&M 2017
$0
$4,000
$4,000
59439.61.0039
12017 Serendipity Farm
$0
$106,600
$106,600
$0
TOTAL EXPENDITURE
$237,023
$61,688
$298,711
Reason for Appropriation/Extension
The revisions are to reflect actual amounts available for O&M, identify those projects that were projected to close in
2016 but closed or will close in 2017, and identify 2017 projects.
RectFully Sub fitted,
I At
.1116906
Elected Official/Department Head Signature