HomeMy WebLinkAbout092517_cbs010`C Csr District No. 1 Commissioner: Kate Dean
ON C`O O District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
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ti4 County Administrator: Philip ley
Clerk of the Board: Erin Lu en
DRAFT
`9SING'S0 MINUTES
Week of July 24, 2017
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Kate Dean.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions:
• Four individuals commented on the proposed Home Opportunity Fund levy; and
• An individual requested Commissioner support for a business he is starting in Jefferson County;
• An individual commented on the permitting process in other counties being faster than the process in
Jefferson County;
• An individual commented on noise coming from Security Services Northwest;
• An individual suggested that the County Commissioners hold workshops outside of the regular
Monday Commissioner meeting times to discuss County business on the record; and
• Two individuals expressed their support of Sheriff Stanko's request for additional deputies.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean
moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded
the motion which carried by a unanimous vote.
1. RESOLUTION NO. 34-17 re: Establishing Objectives and Procedures for the 2018 County
Budget
2. CALL FOR BIDS re: Quilcene Solid Waste Drop Box Site Improvements, Project No. 401 594
1984; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or Shortly
Thereafter on Monday, August 14, 2017 in the Commissioners' Chambers; Jefferson County
Courthouse
3. AGREEMENT re: Materials Testing Consultant for Center Road Overlay Phase 5; In the Amount
of $20,244; Jefferson County Public Works; HWA Geosciences, Inc.
4. AGREEMENT NO. 1763-96185 re: Developmental Disabilities Administration; In the Amount of
$291,930; Jefferson County Public Health; Washington State Department of Social and Health
Services (DSHS)
5. AGREEMENT re: Trading Partner for Electronic Data Interchange; No Dollar Amount; Jefferson
County Public Health; Washington State Health Care Authority
6. Payment of Jefferson County Vouchers/Warrants Dated July 17, 2017 Totaling $795,985.04
7. Payment of Jefferson County Payroll Warrants Dated July 20, 2017 Totaling $76,874.73 and
A/P Warrants Done by Payroll Dated July 20, 2017 Totaling $17,184.71
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Commissioners Meeting Minutes of July 24, 2017A - rT 'Y> �r
COMMISSIONERS BRIEFING SESSION. • The dwissioners`reported on their
meeting schedules.
PROCLAMATION re: Veterans Stand Down on July 31, 2017: Deputy Clerk of the
Board Carolyn Avery introduced Voices for Veterans member John Braasch who discussed the history
of the Jefferson County Veterans Stand Downs.
Stand Down refers to a community-based program that provides assistance to homeless veterans,
veterans in need and their families by providing access to human service agencies including benefits
counseling, employment services, a hot breakfast and lunch, housing assistance, haircuts, legal aid,
medical and dental health screenings, free clothing, bedding, hygiene kits, outdoor equipment and many
other services.
Commissioner Dean read the proclamation aloud and moved to approve the Proclamation proclaiming
July 31, 2017 as the 91h Annual Voices for Veterans Jefferson County Stand Down. The Stand Down
will be held at the Port Townsend Elks from 9:00 a.m. to 3:00 p.m. and will benefit homeless veterans,
veterans in need and their dependent family members.
EMPLOYEE RECOGNITION of AWARD re: Special Achievement in Geographic
Information Systems (GIS): Central Services Director Mark McCauley acknowledged GIS Coordinator
Doug Noltemeier and GIS Analyst/Cartographer Charlotte Stockard for their work on taking complex
information regarding land records, tax information, surveys and other information and linking them to
an online mapping system. He presented them with an Esri Special Achievement in GIS (SAG) Award.
RECOGNITION re: Washington State Association of County Clerks, Clerk of the Year
Award, Ruth Gordon, Jefferson County Clerk: Madam Chair Kler stated that Jefferson County Clerk
Ruth Gordon has served as Clerk since 2005. Clerk Gordon received the Clerk of the Year Award in
2008 and recently received the Clerk of the Year Award for 2017 from the Washington State
Association of County Clerks. The Commissioners recognized Clerk Gordon for her achievements.
PROCLAMATION re: Proclaiming the Week of July 31, 2017 as Jefferson County
Employee Recognition Week: Clerk of the Board/Human Resources Director Erin Lundgren stated that
Jefferson County values its employees and recognizes them each year during Employee Recognition
Week.
Madam Chair Kler noted that throughout the year, the Public Employee Recognition Committee (PERC)
organizes great meals for staff which encourages relationships. PERC fundraisers support the annual
picnic.
Commissioner Sullivan read the proclamation aloud and moved to approve the Proclamation
Proclaiming the week of July 31, 2017 as Jefferson County Employee Recognition Week.
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Commissioners Meeting Minutes of July 24, 2017
Commissioner Dean seconded the motion which carried by a unanimous V_W. A picnic will be held for
employees and their families at HJ Carroll Park on August 3, 2017 at 5:00 p.m.
The meeting was recessed at 10:23 a.m. and reconvened at 10:38 a.m. with all three
Commissioners present.
COMMISSIONERS BRIEFING SESSION - Continued: The Commissioners discussed
the following:
Miscellaneous Items:
• Brinnon Motel status
• Home Opportunity Fund
The meeting was recessed at 11:14 a.m. and reconvened at 12:00 p.m. for the Quarterly
Elected Officials/Department Directors lunch meeting with all three Commissioners present. The
meeting was recessed at 1:07 p.m. and reconvened at 1:31 p.m. All three Commissioners were present
for the afternoon session.
DISCUSSION re: Possible Amendment of Conservation Futures Projects: 1) Snow
Creek Watershed Acquisition; and 2) Bishop Dairy Preservation: Environmental Health Specialist II
Tami Pokorny and Jefferson Land Trust Director Sarah Spaeth briefed the Board on the following
requests:
1) To amend the agreement for the Snow Creek Watershed Acquisitions project to replace the 27 -
acre parcel (APN 8021 1 1001 — former Jens) with a 22.3 -acre parcel (APN 802021005 — Barry)
in the project description. The former Jenks property is no longer available for purchase, but the
Barry property would serve many of the same ecological functions and is located between two
existing Snow Creek nature preserves. The Recreation and Conservation Office Salmon
Recovery Funding Board will provide the matching funds to acquire the Barry parcel fee -simple.
2) Extend the timeframe for the Bishop Dairy Preservation project by one additional year from the
award of funds, until June 22, 2018, in order to utilize a new source of match and to complete the
drafting and implementation of the anticipated conservation easement.
Staff will bring items forward for consideration and possible approval by the Board at a later date.
LETTER re: Washington State Military and Community Compatibility Strategy:
County Administrator Philip Morley requested the Commissioners approve a motion to direct staff to
work on finalizing a letter to the Washington State Commerce regarding Washington State Military and
Community Capability Strategy. He stated he will work with staff on the creation of the letter. The
Commissioners provided information they would like included in the letter.
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Commissioners Meeting Minutes of July 24, 2017
it,
Commissioner Dean moved to send a letter regarding the Washington State Military and Community
Compatibility Strategy and directed staff to incorporate Commissioner comments and work on finalizing
a letter for all three Commissioners to sign and send to the Washington State Department of Commerce.
Commissioner Sullivan seconded the motion which carried by a unanimous vote.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
Home Opportunity Fund Levy
Central Services Director; County Administrator Morley sent Central Services Director Mark
McCauley a memo outlining Jefferson County priority issues
Public Records Act; upcoming local training
2017 BOARD and COMMITTEE ASSIGNMENTS LIST. • County Administrator Philip
Morley noted that there should be an amendment to the 2017 Board and Committee Assignments list.
The Chair of the Board of the County Commissioners should be the Finance Committee representative.
Currently it is Commissioner Sullivan.
Commissioner Dean moved to amend the 2017 Board and Committee Assignments list by replacing
Commissioner Sullivan with Madam Chair Kler as the Finance Committee representative.
Commissioner Sullivan seconded the motion which carried by a unanimous vote. County Administrator
Morley noted that if the list shows the County Administrator as an alternate or a member, it is to be
removed. He is allowed to attend, but he cannot vote at the Finance Committee meetings.
COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County
Administrator Philip Morley reviewed the following with the Board:
Calendar Coordination:
Below is a list of the upcoming meetings and events the Commissioners will be attending in the near
future:
• Jefferson Transit Audit Exit conference
• Protection Island Aquatic Reserve Citizen Stewardship Committee meeting
• Brinnon Fire Department event
• Northwest Maritime Center fundraiser
• Public Employee Recognition Committee; employee picnic
• Port Ludlow Village Council meeting
• Port Hadlock Block Party
• Centrum event
• Northwest Community Forest Group meeting
• Navy Reception in Seattle
• Three -County Coordinated Opioid Steering Committee meeting
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Commissioners Meeting Minutes of July 24, 2017
County Administrator Morley will be out of the office July 27-28, 2017._ -
NOTICE OF ADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 3:22 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean
seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
David Sullivan, Member
Carolyn Avery, CMC Kate Dean, Member
Deputy Clerk of the Board
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