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HomeMy WebLinkAboutPublic Health Deputy DirectorJEFFERSON COUNTY JOB DESCRIPTION Position: DEPUTY DIRECTOR OF PUBLIC HEALTH Department: Jefferson Public Health FLSA: Exempt - Executive Annual Hours Worked: 2080 UNION: Exempt Salary System Grade: MGR20 y Approved: Human Resources Manager Adopted: October 2017 1.0 MAJOR FUNCTION AND PURPOSE 1.1 Plans, organizes, manages and directs work for Jefferson County Public Health (JCPH). Develops and implements procedures and program administration, including the public information, emergency management, and manages all administrative and financial activities for all divisions. Assists the Director to implement policy set by the Board of Health and County Commissioners. Supports continuous quality improvement to all processes to assure the efficient and economical use of County resources including funds, personnel and facilities. Advises the Director on all Department and Division administrative functions including program finances, efficiencies, and policy expectations and needs. Works closely and effectively with other County Department Directors including, but not limited to DCD, Public Works, Central Services, County Treasurer, County Auditor, and Human Resources Director. 2.0 SUPERVISION RECEIVED 2.1 Persons in this position works independently and are given significant discretion, within the scope of policy and regulations, in the performance of their duties; guidance is received from the Board of Health, County Administrator, Public Health Director, Health Officer and the Board of County Commissioners. Supervision is from the Public Health Director. 3.0 SUPERVISION EXERCISED 3.1 Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 3.2 Provides supervision to all managers and employees in JCPH in the absence of the Public Health Director. 3.3 Assist the Director in motivating staff to enhance efficiency and generate a hannonious work environment. 4.0 SPECIFIC DUTIES AND RESPONSIBILITIES 4.1 Assists the Department Director in establishing, facilitating, and managing, the Department and is specifically responsible for the overall direction, coordination, and evaluation of the Department. Jefferson County Job Description: Deputy Director of Jefferson County Public Health Page 2 of 5 4.2 Reports to the Board of County Commissioners and Board of Health on department and/or division programs and activities and provides assistance to the Board in formulating policies and making decisions on Public Health Services within the County. 4.3 Assists Department Director in planning for Public Health services with community and organizational team involvement and defining the mission, objectives and strategies for each program. May serve, at the direction of the Director, as member of community groups and boards that meet to address community health needs. 4.4 Assists the Director in insuring that the community is informed about its health and resources of the health care delivery system and other community systems which influence health. 4.5 Assists the Director in formulating health policies and social policies which impact the health of the community. Develops draft internal policy, coordinates input from others as necessary, and presents to Director for final approval. 4.6 Conducts program evaluation of structure, process and outcome of health services that may include: cost benefit analysis, recording system, quality of intervention, immediate and long term outcomes both intended and unintended. 4.7 Maintains liaison with various advisory committees in order to provide collaborative effort with community including, but not limited to: a) Recommending changes to the programs and services that reflect advisory group collaborative efforts. b) Passes policy issues identified by the advisory groups on to the Department staff, the Board of Health, and the Board of County Commissioners for their consideration. c) Acts as organizational liaison for advisory groups in insuring that issues receive appropriate attention. 4.8 Assists the Department Director with financial management and resource allocation: directs management team in monitoring, tracking, reporting and expenditure approval of the JCPH departmental budget, division budgets, and program budgets to assure appropriate use of public funds, that contractual obligations are met and the Department and County goals are achieved within available resources. 4.9 Develops and designs new or improved routines, systems, or methods to increase the effectiveness and efficiency of office operations. a) Analyzes, organizes, and performs administrative and financial activities related to organization operations and procedures. b) Reviews and designs process including performance and financial audits, internal controls, financial transparency and accountability, internal policy review, and personnel activities. 4.10 Collaborates under the guidance and general direction of the Director, with others including health care providers, community leaders and organizations to implement plans, and evaluate current services in the community and department. 4.11 Participates in continuing education programs and incorporates changes into own practice and updates and tracks required training and professional licenses according to state law and County policy. 4.12 Develops, oversees and manages grant applications, contract negotiations, and reporting for numerous grants and contracts for the JCPH. 4.13 Develops local, and regional plans and policies and provides leadership and strategic planning, analysis and communication for JCPH. Jefferson County Job Description: Deputy Director of Jefferson County Public Health Page 3 of 5 4.14 Establish annual work programs and identifies team approach to problem solving and process improvements within all Divisions within the Department. 4.15 Implements and manages the department rules and regulations, in accordance with county policy and legal requirements regarding release of public records, assuring department staff understand and meet all requirements of PRA, and generally insuring compliance by all departmental staff with the public records disclosure requirements. 4.16 Insures the process of recruitment and retention of personnel records is properly administered. Provides timely orientation to all new employees. Recommends or initiates personnel actions such as promotion, transfer, discharge, and may create corrective action plans for staff that are not performing at the desired level. Initiates required paperwork for personnel changes. 4.17 Performs other tasks as directed. 5.0 REQUIRED KNOWLEDGE AND ABILITIES 5.1 Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication concerning change in clear, effective, persuasive, and professional manner. Ability to effectively prepare and/or direct preparation of, and present comprehensive reports, presentations, budgets and correspondence to top management, public groups, and/or boards. 5.2 Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to develop statistical analysis, interpret statistical data and generate appropriate information to analyze complex operational, financial, and/or management issues within organization for Director, division managers, and program staff. Ability to forecast future revenues to assure department -wide expenditures do not exceed revenues and to enable accurate budget forecasting and planning. 5.3 Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 5.4 Knowledge of the public health system, and natural resource agencies in Washington State. 5.5 Ability to demonstrate professional responsibility by active participation in appropriate professional organizations. 5.6 Ability to use a personal computer and software, computer terminal, calculator, and other office equipment standard to areas of assignment and to adapt to new and/or modified equipment which may be acquired. 5.7 Demonstrated successful supervisory and managerial experience is preferred. Ability to implement and maintain sound organizational practices. 5.8 Ability to maintain confidentiality of sensitive information. Jefferson County Job Description: Deputy Director of Jefferson County Public Health Page 4 of 5 5.9 Ability to perform in a self -managed work environment. 5.10 Ability to maintain a high standard for accuracy, completeness, and efficiency in the preparation of reports and budgets. Independent and self -motivated to complete required deadlines while simultaneously completing other tasks. 5.11 Ability to use a personal computer and software, and other office equipment standard to areas of assignment and to adapt to new and/or modified equipment which may be acquired. 5.12 Ability to travel and attend meetings and conferences, both during regular working hours and in the evening. 6.0 MINIMUM QUALIFICATIONS 6.1 Master's degree in Public Health, Business Administration, or Accounting or combination of related undergraduate education and experience to equate to masters level degree and five (5) years progressively responsible experience, with at least one (1) year as manager of discrete work unit including direct responsibility for performance of a team and/or individual subordinates. OR Bachelor's degree in Accounting or Mathematics with at least two (2) years as manager of discrete work unit including direct responsibility for performance of a team and/or individual subordinates. AND A minimum of five (5) years' experience in progressively responsible accounting positions. Equivalent combination or education and experience. 6.2 Ability to successfully complete various required training classes and obtain certificates necessary for functional skills performance, maintenance and improvement. 6.3 Valid Washington State Driver's License. 7.0 DESIRABLE QUALIFICATIONS AND ABILITIES 7.1 Ability to motivate subordinates, maintain employee morale, and create an effective and harmonious work environment. 7.2 Familiarity with tools, instruments, equipment and techniques commonly used in the performance of related tasks. 7.3 Ability to quickly grasp new techniques, deal with rapid changes in events, remain calm in stressful situations, relate to various personality styles in a calm, professional manner. 7.4 Understands the need for maintaining confidentiality of sensitive information. 7.5 Financial management, computer, analytical and forecasting skills. 7.6 Assure efficient and effective utilization of volunteers and department personnel, funds, materials, facilities, and time. 7.7 Strong leadership, management, organizational, planning and negotiating skills. Jefferson County Job Description: Deputy Director of Jefferson County Public Health Page 5 of 5 7.8 Professional grant and report writing. 8.0 PHYSICAL DEMANDS/WORK ENVIRONMENT 8.1 Work is normally performed indoors, in an environment with moderate noise. 8.2 While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to stand and walk; use hands to finger, handle, or feel objects, tools, or controls; climb or balance. The employee is occasionally required to stoop, kneel, crouch, or crawl. . 8.3 Good health, and good physical condition, appropriate to the position. The employee must occasionally lift and/or move up to 10 pounds. Specific vision requirements include: close vision, distance vision, color vision; and the ability to adjust focus. This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.