HomeMy WebLinkAbout042 17kr 4 - (f JS STATE of WASHINGTON
�. " 1 Ir Jefferson County
ORDER: BUDGET APPROPRIA S/ }
EXTENSIONS FOR VARIOUS } RESOLUTION NO.
COUNTY DEPARTMENTS } 4 2-17
WHEREAS, the Jefferson County Board of Commissioners did on the 251 day of September, 2017 declare
that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of
preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal
government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and
WHEREAS, the Jefferson County Board of Commissioners did on the 25' day of September, 2017, set a
hearing on said need for the 9' day of October, 2017, at the hour of 10:00 a.m. in the County Commissioners' Chamber,
Courthouse, Port Townsend, Washington; and
WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40. 100 on
September 27 and October 4, 2017 in the official newspaper of Jefferson County; and,
WHEREAS, this being the time and place set forth for said hearing and no objection or objection
interposed.
NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to
there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the
budget of the following funds by the amounts listed and per the attached requests:
%, LN rJUL, r UIN u
Total General Fund
AMOUNT FROM
$705,205
001-021-000
ELECTIONS
$3,612
UNENCUM BERED
$7,762
001-060-000
FUND #
FUND NAM E
FUND BALANCE
REVENUE
EXPENSE
%, LN rJUL, r UIN u
Total General Fund
$345,592 $359,613
$705,205
001-021-000
ELECTIONS
$3,612
$4,150
$7,762
001-060-000
COM M ISSIONERS
$35,000
$3,100
$35,000
001-063-000
PLANNING COMMISSION
$15,800
$785
$15,800
001-068-000
COMMUNITY SERVICES
$5,000
155-000-010
$5,000
001-080-000
DISTRICT COURT
$0
$29,412
$29,412
001-180-000
SHERIFF
$0
$112,210
$112,210
001-250-000
TREASURER
-$213,841
$213,841
001-261-000
OPERATING TRANSFERS
$414,321
$414,321
001-270-000
NON -DEPARTMENTAL
$85,700
$85,700
Total Other Funds $224,875 $24,400 $249,275
APPRO„VED'this 9',4y of October, 2017.
SiX JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathl n r, it
ATES „' Davi u i em er
�{ r��
Carolyn allaway, Kate Bbd, tuber
Deputy Clerk of the Board
Total General Fund
$345,592 $359,613
$705,205
SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS
128-000-010
WATER QUALITY
$24,522
$24,522
135-000-010
JEFFERSON COUNTY DRUG FUND
$3,100
$3,100
140-000-010
LAW LIBRARY
$785
$785
148-000-010
AFFORDABLE HOUSING FUND
$70,000
$70,000
155-000-010
VETERANS RELIEF
$10,000
$10,000
174-000-010
PARKS AND RECREATION
$44,780 $24,400
$69,180
175-000-010
PARKS IM PROVEM ENT FUND
$10,000
$10,000
308-000-010
CONSERVATION FUTURES
$61,688
$61,688
Total Other Funds $224,875 $24,400 $249,275
APPRO„VED'this 9',4y of October, 2017.
SiX JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathl n r, it
ATES „' Davi u i em er
�{ r��
Carolyn allaway, Kate Bbd, tuber
Deputy Clerk of the Board
cc :��
40 BOARD F COUNTY COMMISSIONERS AUG 2 8 2017
RE: Request For Budget Appropriation/Extension and Amendment
ELECTIONS
Department/Fund Name
001-021-000
Fund Number
Date: 8-16-17
Commissioners: (check all that apply)
Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an appropriation and budget extension in the amount
for this current year for the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description
Current
Budget
Revision
New Budget
34145.00.0000
Election Services
$76,864.00
$4,150.00
$81,014.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE
$0.00
$7,762.00 $11,395.00
$0.00
TOTAL REVENUE
$76,864.00
$4,150.001
$81,014.00
BARS # Expenditure Description
Current
Budget
Revision New Budget
51170.43.0000 Travel
$2,181.00
$1,300.00 $3,481.00
51170.31.0010 Supplies, Equipment
$1,452.00
$6,462.00 $7,914.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE
$3,633.00
$7,762.00 $11,395.00
Legislature amended RCW 29A.40.160 relating to number of required ballot drop boxes SSB 5472. An additional 3 ballot drop
boxes (Brinnon, Quilcene & Nordland) were required to be installed. These boxes were purchased and installed by 7/19/17.
Jefferson County is in full compliance.
The cost of the ballot drop boxes, signage & installation were not in the 2017 budget. There is a continuing extra cost for staff
time to empty drop boxes along with the mileage to be paid to do so for each election. This cost is part of the Primary and
General Elections in 2017 and was not in original budget.
submitted,
Q1,V--
CC'. CS
d �Cii �i 7
TO: B ARD OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
Commissioners SEP 1 1 201
Department/Fund Name
001-060-000
Fund Number
Date: 9/11/17
Commissioners: (check all that apply)
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description Current Revision New Budget
Budget
59411.64.0030
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE $0.001 $0.001 $0.00
BARS # Expenditure
Description Current Revision New Budget
Budget
59411.64.0030
CHAMBERS AUDIO EQUIP (UPDATE) $0.00 $35,000.00 $35,000.00
$0.00-
$0.00
$0.00-
$0.00
TOTAL EXPENDITURE $0.001 $35,000.001 $35,000.00
Reason for Appropriation/Extension
As part of the county's transparency effort and as a service to our citizens the County Commissioners wish to upgrade the
Commissioners Chambers to enable live online streaming and video recording of their meetings in chambers. In addition, they
wish to have the ability to display presentations on a large screen for meeting attendees as well as those watching the live stream
or the recorded video. We have identified a series of solutions that will provide these capabilities. This request provides the
budget capacity needed to implement those solutions. An incidental benefit of these improvements is increased productivity of
staff in the Board of County Commissioners' Office.
Resp 11 submitted
Philip Morley, or
rA ,, "S
flYme S
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
Date: 9/8/17
Community Development )01�Yl)` WSJ$EP 1 " 1 2017 Cc�- k pk-';3p0'0
Department/Fund Name J Fund Number
Commissioners: (check all that apply)
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
✓❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No ✓
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description
Current
Budget
Revision
New Budget
001063000.55860.91.001
Planning Commission - Interfund Prof Svcs
$35,710.00
$15,500.00
$0.00
001063000.55860.44.00(
Planning Commission - ArA"-"h fJ
$400.00
$300.00
$0.00
$0.00
$0.00
TOTAL REVENUE
$0.00
$0.00
$0.00
BARS # Expenditure
Description
Current
Budget
Revision
New Budget
001063000.55860.91.001
Planning Commission - Interfund Prof Svcs
$35,710.00
$15,500.00
$51,210.00
001063000.55860.44.00(
Planning Commission - ArA"-"h fJ
$400.00
$300.00
$700.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE
$36,110.00
$15,800.00
$51,910.00
Reason for Appro
The Planning Commission has a heavy work load this 2017 year with finishing up the Comprehensive Plan and the Pleasant
Harbor MPR project. In addition we have a new coordinator in our office that has been working extra hours to catch up on our
back log of Planning Commission minutes that have not been completed since the beginning of the year. With these extra items
and our extra meetings we will be over budget by the end of October 2017.
Respectfully submitt ,
Patty Charnas
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TO: BOARD OF COUNTY COMMISSIONERS Date: September 15, 2017
RE: Request for Budget Appropriation/Extension and Amendment
Community Services
Department/Fund Name
Commissioners: (mark all that apply with an "X")
001-068-000
Fund Number
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$5,000
❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$o
BUDGET
BUDGET
BARS Revenue # Description CURRENT
REVISION AMENDED
$0
$0
$0
$0
$0
$0
TOTAL REVENUE $0
$0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION
AMENDED
51990.49.0021 Economic Development Council $26,400 $5,000
$31,400
$0
$0
$0
$0
TOTAL EXPENDITURE $26,400 $5,0001
$31,400
Reason for Appropriation/Extension
Additional $5000 allocation from Jefferson County to match the Port of Port Townsend's $5000 contribution to
Economic Development.
Respectfully Subrpitted, 2 i7
�L/
Elected Official partment Head Signature..
C5 .
Noe 5' SEP 12 2017
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
District Court
Department/Fund Name
001 080 000
Fund Number
Date: 9/12/17
Commissioners: (check all that apply)
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description
Current
Revision New Budget
001080000.51240.41.00 Mental Health Court Case Management
Budget
$29,412.00 $44,412.00
00 10800000.39700.00.01 Transfer in from Fund 131
$15,000.00
$29,412.00 $44,412.00
$0.00
$0.00
$0.00
IfiYl'AL'REVIEhii7>
$15,000.00 1
$29,412.001 $44,412.00
BARS # Expenditure Description
Current
Budget
Revision New Budget
001080000.51240.41.00 Mental Health Court Case Management
$15,000.00
$29,412.00 $44,412.00
$0.00
$0.00
$0.00
$0.00
t_,.)I<]Ei'EP�Qiti"C1Al{'
$15,000.00
$29,412.00 $44,412.00
Reason for Appropriation/Extension
Fund 131 increase from $15,000 to $44,412.00 in 2017.
Respectfully submitted
a E,� E! TV '.
TO: BOARD OF COUNTY COMMISSIONERS Date: September 11, 2017
RE: Request for Budget Appropriation/Extension and Amendment
01-j 112011
Department/Fund Name Sheriff's Office
Commissioners: (mark all that apply with an "X")
Fund Number 001180000
❑x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the
amount of:
$112,210
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure?
eYes
No
e
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension
to include this new revenue in the budget this year as outlined below in the amount of:
$112,210
Reason for Appropriation/Extension
Grant money expended that was not originally in the 2017 budget. Includes a services agreement with Port Townsend
Police Department. Overtime expenditure is split between PTPD overtime @ $60,000 and Stonegarden grant labor OT for
$18,981.
RespectfullyS b 'itted, _
Elected Official/Department Head Signature
BUDGET
BUDGET
BARS Revenue #
Description CURRENT REVISION AMENDED
001180000.333.97.06.0000
Stonegarden grant $37,962
$37,962
001180000.342.10.00.0150
PTPD Law Enforcement services $0 $60,000
$60,000
001180000.331.20.60.0400
WASPC Equipment grant $14,248
$14,248
$124,492
TOTAL REVENUE $0 $112,210
$112,210
Reason for Appropriation/Extension
Grant money expended that was not originally in the 2017 budget. Includes a services agreement with Port Townsend
Police Department. Overtime expenditure is split between PTPD overtime @ $60,000 and Stonegarden grant labor OT for
$18,981.
RespectfullyS b 'itted, _
Elected Official/Department Head Signature
BUDGET
BARS Expenditure #
Description CURRENT
REVISION AMENDED
001180000.59422.64.0000
Stonegarden grant equipment ex enditure ATVs
$18,981
$18,981
001180000.52122.10.0500
Overtime $45,511
$78,981
$124,492
001180000.52170.31.0015
WASPC traffic safety equipment rant
$14,248
$14,248
$0
TOTAL EXPENDITURE $45,511
$112,210
$157,721
Reason for Appropriation/Extension
Grant money expended that was not originally in the 2017 budget. Includes a services agreement with Port Townsend
Police Department. Overtime expenditure is split between PTPD overtime @ $60,000 and Stonegarden grant labor OT for
$18,981.
RespectfullyS b 'itted, _
Elected Official/Department Head Signature
ce .
���� -7
TO: BOA OF COUNTY COMMISSIONERS Date: 9/11/2017
RE: Request For Budget Appropriation/Extension and Amendment
Treasurer
71
Department/Fund Name _ 201
001-250-000
Fund Number
Commissioners: (check all that apply)
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes_ No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description Current
Budget
Revision New Budget
313.11.00.0000
Local Retail Sales Use Tax $2,742,000.00
$176,722.00 $2,918,722.00
313.15.00.0000
Sales Tax -Special Purpose $870,430.00
$37,119.00 $907,549.00
$0.00
$0.00
TOTAL REVENUE $3,612,430.00
$213,841.00 $3,826,271.00
BARS # Expenditure Description Current Revision New Budget
Budget
$0.00
$0.00
$0.00
$0.00
$0.00
.: IxPE $0.00 $0.00 $0.00
Reason for Appropriation/Extension
1,..
These are not new revenues but increases to existing revenue streams. Sales tax revenues are exceeding our budget by a
substantial margin. We believe recognizing those additional revenues in the budget is a prudent move.
Respectful}y submitted,
r
eel. q111
TO: BOARD 3CCOUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amental 12017
Operating Transfers
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: September 11, 2017
001-261-000
Fund Number
a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$389,921
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
8 Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0
BUDGET
BARS Expenditure #
BUDGET
BARS Revenue # Description CURRENT
REVISION AMENDED
$0
$0
1 Transfer to Road Fund
$0
$0
$0
$0
TOTAL REVENUE $0
$0 $0
BUDGET
BARS Expenditure #
I Description
ICURRENT
IREVISION
JAMENDED
59700.00.0180
1 Transfer to Road Fund
I $0
$389,9211
$389,921
TOTAL EXPENDITURE) $01 $389,9211 $389,9211
Reason for Appropriation/Extension
Transfer a portion of PILT funds (payment in lieu of taxes -federal government) received over budgeted amount to
the Road Fund. The $389,921 transfer is to augment 2017 Secure Rural Schools revenues of $76,079 to equal the
amount of Secure Rural School revenues received by Roads in 2013 of $466,000.
Elected OM4470epartment Head Signature
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
Operating Transfers Out
Department/Fund Name
001-261-000
Fund Number
Date: 9/11/17
Commissioners: (check all that apply)
/❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
✓❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current
Budget
Revision New Budget
59700.00.0099 Transfer to Parks and Recreation $456,950.00
$0.00
$0.00
$0.00-
$0.00
TOTAL REVENUE $0.001
$0.001 $0.00
BARS # Expenditure Description Current
Budget
Revision New Budget
59700.00.0099 Transfer to Parks and Recreation $456,950.00
$24,400.00 $481,350.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE $456,950.001
$24,400.00 $481,350.00
Reason for Appropriation/Extension
Annual field maintenance for Memorial Field and HJ Carroll Park including aerification, top dressing, fertilizing, and
over -seeding has been deferred since 2009. Because of this, poor drainage rendered portions of both facilities to be unusable last
spring. Emergency top dressing with sand, aerification by a specialized contractor, over -seeding, and fertilizing were completed.
This requires $24,400 in additional General Fund Revenue to cover the expenditures.
Respectpiyy submitted, /�
cc, C5
zA
e- S,
TO: BOARD F COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment 112011
Non -Departmental
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: September 11, 2017
001-270-000
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$85,700
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
X Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
TOTAL REVENUE $0 $0 $0
Reason for Appropriation/Extension
1.) Courthouse security costs were estimated but no appropriation was made. This will fund Courthouse security staff
through the end of 2017. 2.) Claims expenses have been unusually high in 2017. This will allow us to settle claims
through the end or 2017. 3.) The county owes fees through property tax invoices for noxious weed: and clean water.
This item was underbudgeted. 4.) The Olympic Region Clean Air Agency increased its per capita assessment in 2017
from $.45 to $.75. 5.) On March 13, 2017 an agreement for special projects by and between Jefferson County and
Jefferson County Conservation District was approved by the Jefferson County Board of County Commissioners
(BoCC). The agreement calls for Jefferson County to pay Jefferson County Conservation District $48,000 for these
projects. On July 17, 2017 the BoCC appropriated $20,000 for this purpose. This request is for $28,000 which will
bring the total appropriated to $48,000.
R p ally S ed,
1�
cted Offial/ ar ignature
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
51830.41.0000
Courthouse securit
$0
$35,000
$35,000
51479.46.0020
Miscellaneous claims
$75,000
$10,000
$85,000
51990.49.0140
Property tax-countparcels
$450
$5,500
$5,950
53170.49.0010
Olympic Air Pollution Authority
$9,392
$7,200
$16,592
55310.41.0056
Conservation Special Projects
1 $20,0001
$28,000
$48,000
$0
TOTAL EXPENDITURE
$104,842
$8'5,700
$190,542
Reason for Appropriation/Extension
1.) Courthouse security costs were estimated but no appropriation was made. This will fund Courthouse security staff
through the end of 2017. 2.) Claims expenses have been unusually high in 2017. This will allow us to settle claims
through the end or 2017. 3.) The county owes fees through property tax invoices for noxious weed: and clean water.
This item was underbudgeted. 4.) The Olympic Region Clean Air Agency increased its per capita assessment in 2017
from $.45 to $.75. 5.) On March 13, 2017 an agreement for special projects by and between Jefferson County and
Jefferson County Conservation District was approved by the Jefferson County Board of County Commissioners
(BoCC). The agreement calls for Jefferson County to pay Jefferson County Conservation District $48,000 for these
projects. On July 17, 2017 the BoCC appropriated $20,000 for this purpose. This request is for $28,000 which will
bring the total appropriated to $48,000.
R p ally S ed,
1�
cted Offial/ ar ignature
no ne- 5
TO: BOARD COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Water Quality
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: September 8, 2017
01:0 1 !� nil 128
FundWuumb6l --
0 F-x-1
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$24,522
QX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0
BUDGET
BARS Revenue # Description CURRENT REVISION JAMENDED
$0
$0
TOTAL REVENUE $0 $0 $0
Reason for Appropriation/Extension
Lab services are projected to exceed the original budget and the Fiscal Fee was adjusted to cover unexpected
increased costs in 2017.
Re 771fully SubmittQd,
w
Elected Official/Department Head Signature
BUDGET
BARS Expenditure # Description CURRENT
REVISION
AMENDED
55310.41.0045 Lab Services $22,180
$15,100
$37,280
55310.91.0090 Water Quality Fiscal Fee $74,861
$9,422
$84,283
$0
$0
$0
$0
$0
$0
$0
$0
TOTAL EXPENDITURE $97,041
$24,52217$-1-2-1:563
Reason for Appropriation/Extension
Lab services are projected to exceed the original budget and the Fiscal Fee was adjusted to cover unexpected
increased costs in 2017.
Re 771fully SubmittQd,
w
Elected Official/Department Head Signature
TO: BOARD OF COUNTY COMMISSIONERS SEP j 1 2017 Date: 09/11/2017
RE: Request For Budget Appropriation/Extension and Amendment
Jefferson County Drug Fund 135-000-010
Department/Fund Name
Fund Number
Commissioners: (check all that apply)
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes ✓ No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current Revision
Budget
New Budget
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE $0.001 $0.001
$0.00
BARS # Expenditure Description Current Revision New Budget
Budget
51510.31.0000 Digital Cameras for Port Townsend Police $0.00 $3,100.00 $3,100.00
Department $0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE $0.00 $3,100.00 $3,100.00
Reason for Appropriation/Extension
In May 2008 Jefferson County Drug Fund dollars ($6,087.10) were used to purchase 13 digital cameras for the Port Townsend
Police Department. Those cameras are at the end of their useful life. The Port Townsend Police Department has again asked for
Jefferson County Drug Fund dollars to purchase 12 new digital cameras and hard cases. The Prosecuting Attorney and the
Sheriff support using this fund to pay for four digital cameras and hard cases, &rem �: sc..:vv•�T�'�
tai
w
Cc , CSS � 1► i 17
�I
TO: BOA� OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
LAW LIBRARY
Department/Fund Name
140-000-010
AUG U3 0 NOT und Number
Date: August 30,2017
Commissioners: (check all that apply)
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes ✓ No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current Revision
Budget
New Budget
New Budget
$0.00
$10,300.00 $784.69
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE $0.00 $0.001$0.00
$0.00
BARS # Expenditure Description
Current Revision
Budget
New Budget
59412.61.0010 Machinery & Equipment
$10,300.00 $784.69
$11,084.69
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE `
$10,300.001 $784.69
$11,084.69
Reason for Appropriation/Extension
The Law Library's available budget total is 3282.55
The total payments for September through December will be 4067.24
Leaving a deficit of 784.69, This is the amount for which we are requesting an appropriation
oto
Respe tfully submitted,
cc : CS Y
�n►�� S
TO: BOARD COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
Affordable Housing Fund
Department/Fund Name
148-000-010
Fund Number
Date: 9/11/2017
Commissioners: (check all that apply)
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
✓❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes ✓ No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description Current Revision New Budget
Budget
51550.41.0030 Homelessness SHB 2163 $269,200.00
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE $0.001 $0.001$0.00
BARS # Expenditure Description Current
Budget
Revision New Budget
51550.41.0030 Homelessness SHB 2163 $269,200.00
$70,000.00 $339,200.00
$0.00-
$0.00
$0.00-
$0.00
TOTAL EXPENDITURE $269,200.00
$70,000.00 $339,200.00
Reason for Appropriation/Extension
The original 2017 budget was $169,200. On July 17, 2017 an additional $100,000 was appropriated by the Board of County
Commissioners. This request for $70,000 will cover $43,000 in higher than expected expenses (personnel costs and cost of
temporarily housing homeless families). The remaining $27,000 is to offset 2016 expenses that were esnssmmig posted against
2017 budget.
R lty s bmi
Elected 0 at/Department Head Signature
},nne S
TO: BOARD COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment ;
Veterans Relief
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: September 11, 2017
155-000-010
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$10,000
FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
TOTAL REVENUE $0 $01
BUDGET
BARS Expenditure # Description CURRENT REVISION
AMENDED
55360.40.0000 Other Services/Charges $59,950 $10,000
$69,950
$0
$0
$0
$0
$0
TOTAL EXPENDITURE $59,9501 $10,0001
$69,950
reason ror Hppropnationicxiension
Payments for Veterans assistance are tracking higher than
Respectfully Submitted,
Elected Official/Department Head Signat re
VA
CC"23dJi 17
TO:reaq
A F UNTI" COMMISSIONERS
RE:!� or udget Appropriation/Extension and Amendment
Public Works, Parks and Recreation
Department/Fund Name
SSP 11, 2017
Commissioners: (mark all that apply with an "X")
Date: September 8, 2017
174-000-010
Fund Number
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$69,180
F7X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
X No
7X Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension to include this new revenue in the budget this year as outlined below in the amount of:
$24,400
BUDGET
BARS Revenue # Description CURRENT REVISION
AMENDED
39700.10.0000 General Fund Transfer $456,500 $24,400
$480,900
Description
$0
REVISION
$0
TOTAL REVENUE 1 $456,500 $24,400
$480,900
Reason for Appropriation/Extension
Annual field maintenance including aerification, top -dressing, fertilizing, and overseeding have been deferred since
2009. Because of this, poor drainage rendered the fields at HJ Carroll and Memorial Field partially unusable this
spring. Emergency top -dressing with sand, aerification by a specialized contractor, overseeding, and fertilizing were
completed, and $24,400 additional General Fund Revenue is needed to fund this expenditure. Additional irrigation
water was required at HJ Carroll and Memorial Field from July through September due to hot weather. Roads
maintenance equipment and staff were needed to repair damage caused by the Carnival at Memorial Field (payment
is pending). A string trimmer, backpack blower, chainsaw, and a pressure washer were purchased to avoid ongoing
rental charges and increase productivity. Administrative staff assisted in meeting the increased demand for parks and
facility reservations. The domestic water supply line at Memorial Field began leaking and a specialist was required to
find it. Four leaking derelict water heaters were removed from Memorial Field. A toilet door was destroyed by
vandalism at Irondale Community Park. The playground at Oak Bay Campground required new wood chips. The
tunnel in the playground at Quilcene Community Park broke and was replaced.
Respectfully Sub ' d,
Electe ficial/Department Head Signature
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
57520.10.0000
Salaries & Wages - Memorial Field
$38,786
$3,000
$41,786
57520.31.0000
Operating Supplies - Mem Rd
$4,000
$9,000
$13,000
57520.47.0000
Public Utilities Service - Mem Fld
$13,250
$3,500
$16,750
57520.48.0000
Repair and Maintenance - Mem Fid
$5,500
$8,000
$13,500
57680.10.0000
Salaries & Wages - Parks Maint
$118,676
$4,800
$123,476
57680.31.0000
Operating Supplies - Parks
$11,900
$8,034
$19,934
57680.35.0000
Small Tools and Equipment - Parks
$3,500
$12,846
$16,346
57680.47.0000
Public Utilities Service - Parks
$36,020
$8,000
$44,020
57680.48.0000
Repair and Maintenance - Parks
$13,9151
$12,0001
$25,915
TOTAL EXPENDITUREJ
$245,5471
$69,1801
$314,727
Reason for Appropriation/Extension
Annual field maintenance including aerification, top -dressing, fertilizing, and overseeding have been deferred since
2009. Because of this, poor drainage rendered the fields at HJ Carroll and Memorial Field partially unusable this
spring. Emergency top -dressing with sand, aerification by a specialized contractor, overseeding, and fertilizing were
completed, and $24,400 additional General Fund Revenue is needed to fund this expenditure. Additional irrigation
water was required at HJ Carroll and Memorial Field from July through September due to hot weather. Roads
maintenance equipment and staff were needed to repair damage caused by the Carnival at Memorial Field (payment
is pending). A string trimmer, backpack blower, chainsaw, and a pressure washer were purchased to avoid ongoing
rental charges and increase productivity. Administrative staff assisted in meeting the increased demand for parks and
facility reservations. The domestic water supply line at Memorial Field began leaking and a specialist was required to
find it. Four leaking derelict water heaters were removed from Memorial Field. A toilet door was destroyed by
vandalism at Irondale Community Park. The playground at Oak Bay Campground required new wood chips. The
tunnel in the playground at Quilcene Community Park broke and was replaced.
Respectfully Sub ' d,
Electe ficial/Department Head Signature
CC' CSA q�it���
Noe- 51
TO: BOARD OF OUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Public Works/Parks Improvement Fund SEP 112017
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: September 8, 2017
175-000-010
Fund Number
aX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$1o,000
FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
El
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$o
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
TOTAL REVENUE $0 $0 $0
Reason for Appropriation/Extension
A more efficient light duty, zero -turn mower was purchased to reduce hours on two heavy duty John Deere tractors. A
portable gas powered aerator was purchased to assist in restoring the athletic fields at HJ Carroll and Memorial Field
as well as reduce ongoing rental fees. Lodging taxes are higher than anticipated due to increased campground
revenues.
Respec Su"d---- - --__,
EI fficial/Department Head Signature
BUDGET
BARS Expenditure # Description CURRENT
REVISION
AMENDED
57630.35.0000 Small Tools and Minor Equipment $0
$9,000
$9,000
57630.49.0000 Miscellaneous $5,800
$1,000
$6,800
$0
$0
$0
TOTAL EXPENDITURE -$5,8001
$10,0001
$15,800
Reason for Appropriation/Extension
A more efficient light duty, zero -turn mower was purchased to reduce hours on two heavy duty John Deere tractors. A
portable gas powered aerator was purchased to assist in restoring the athletic fields at HJ Carroll and Memorial Field
as well as reduce ongoing rental fees. Lodging taxes are higher than anticipated due to increased campground
revenues.
Respec Su"d---- - --__,
EI fficial/Department Head Signature
n� S
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Conservation Futures
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: September 8, 2017
308
Fund Number
S? 12 201
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$61,688
OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
'71 Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0
BUDGET
BARS Revenue # Description CURRENT REVISION JAMENDED
$0
$0
TOTAL REVENUE $0 $0 $0
Reason for Appropriation/Extension
The revisions are to reflect actual amounts available for O&M, identify those projects that were projected to close in
2016 but closed or will close in 2017, and identify 2017 projects.
Resp ctfully Sub itted,
Elected Official/Department Head Signature
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
59439.61.0015
Projects Sub' to Approval
$195,535
-$191,852
$3,683
59439.61.0031
Brown Dairy O&M 2009
$2,100
-$426
$1,674
59439.61.0036
L. Brown Trust O&M 2012
$5,133
-$120
$5,013
59439.61.0041
Quim er Wildlife Corridor O&M 2009
$2,300
-$1,969
$331
59439.61.0042
20161rondale Beach County Park Addition
$0
$21,1301
$21,130
59439.61.0047
2016 QWC Addition
$0
$5,755
$5,755
59439.61.0046
QWC Addition O&M 2016
$3,600
$400
$4,000
56136.61.0051
Finnriver Farm O&M 2008
$1,350
-$249
$1,101
59439.61.0059
2015 Snow Creek
$25,924
-$25 924
$0
59439.61.0058
2014 Snow Creek Watershed Acquisition
$0
$25,924
$25,924
59439.61.0081
Winona Baisin Bloedel O&M 2011
$360
-$295
$66
59439.61.0091
Carleson Chim Crk O&M 2011
$721
-$721
$0
59439.61.0034
2017 I litzin Farm
$0
$110,000
$110,000
59439.61.0037
2017 Snow Creek Uncas Reserve
$0
$9,434
$9,434
59439.61.0038
Snow Creek Uncas Reserve O&M 2017
$0
$4,000
$4,000
59439.61.0039L--72017
Serendipity Farm
$0
$106,600
$106,600
$0
TOTAL EXPENDITURE
$237,023
$61,688
$298,711
Reason for Appropriation/Extension
The revisions are to reflect actual amounts available for O&M, identify those projects that were projected to close in
2016 but closed or will close in 2017, and identify 2017 projects.
Resp ctfully Sub itted,
Elected Official/Department Head Signature
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Leslie Locke, Executive Assistant
DATE: October 99 2017
RE: HEARING re: Proposed 2017 Third Quarter Budget Appropriations/Extensions for
Various County Departments
STATEMENT OF ISSUE:
Various County Departments have requested increases to their 2017 budget. Per RCW 36.40.140 the Board of
County Commissioners must hold a public hearing regarding the proposed budget changes
ANALYSIS:
These budget changes are intended to address unanticipated revenues and expenditures of the requesting
departments. The Hearing Notice was published in the Leader on September 27 and October 4, 2017. The
requests are summarized below:
GENERALFUND
AMOUNT FROM
001-021-000
ELECTIONS
$3,612
$4,150
UNENCUMBERED
001-060-000
COMMISSIONERS
$35,000
FUND #
FUND NAME
FUND BALANCE
REVENUE
EXPENSE
NOTES
GENERALFUND
001-021-000
ELECTIONS
$3,612
$4,150
$7,762 ballot bones
001-060-000
COMMISSIONERS
$35,000
$35,000 video and recording equipment
001-063-000
PLANNING COMMISSION
$15,800
$15,800 additional costs for Comp Plan and Pleasant Harbor project
001-068-000
COMMUNITY SERVICES
$5,000
$5,000 match Port of Port Townsend's contribution to economic dev.
001-080-000
DISTRICT COURT
$0
$29,412
$29,412 revenues from fund 131 for M H case management
001-180-000
SHERIFF
$0
$112,210
$112,210 grant revenue and expenses not budgeted
001-250-000
TREASURER
-$213,841
$213,841
increase budget for sales taxes
001-261-000
OPERATING TRANSFERS
$414,321
$414,321 Roads share of PILT, Memorial Field/HJ Carroll Park maintenance
001-270-000
NON -DEPARTMENTAL
$85,700
$85,700 security, claims, taxes, Olympic Air, cons spec. projects
Total General Fund
$345,592
$359,613
$705,205
SPECIAL REVENUE / CAPITAL / ENTERPRIS E / INTERNAL S ERVICE FUNDS
128-000-010
WATER QUALITY
$24,522
$24,522 increased costs for lab services and fiscal fee
135-000-010
JEFFERSON COUNTY DRUG FUND
$3,100
$3,100 cameras for city police
140-000-010
LAW LIBRARY
$785
$785 law library costs
148-000-010
AFFORDABLE HOUSING FUND
$70,000
$70,000 additional affordable housing costs
155-000-010
VETERANS RELIEF
$10,000
$10,000 Vets costs runninghigh in 2017
174-000-010
PARKS AND RECREATION
$44,780
$24,400
$69,180 various urgent maintenance requirements
175-000-010
PARKS IMPROVEMENT FUND
$10,000
$10,000 light duty mower
308-000-010
CO N SERVAT ION F UT URES
$61,688
$61,688 allocate approved projects
Total Other Funds
$224,875
$24,400
$249,275
FISCAL IMPACT:
See attached department requests.
RECOMMENDATION:
Hear testimony and consider approval of a resolution to adopt the Yd quarter supplemental budget
appropriations.
REVI + WED BY:
A9/41�7
I i Morl5EeuntyAdmin' rp � ato Date