HomeMy WebLinkAboutM012802Co
�gSON Co
WEE 1A
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District No. 1 Commissioner: Dan Titterness
District No. 2 Commissioner: Glen Huntingford
District No. 3 Commissioner: Richard Wojt
County Administrator: Charles Saddler
Deputy County Administrator: David Goldsmith
Deputy County Administrator: Gary Rowe
Clerk of the Board: Lorna Delaney
MINUTE S
Week of January 28, 2002
The meeting was called to order by Chairman Richard Wojt. Commissioners Glen
Huntingford and Dan Titterness were both present.
Quilcene Flood Control Advisory Board: Commissioner Huntingford reported that in the
process of reactivating the Quilcene Flood Control Advisory Board it was discovered that Quilcene resident
Jerry Beeler had served on this board for more than three years, but was never officially appointed as a
member by the Commissioners. Commissioner Huntingford moved to appoint Jerry Beeler to serve on the
Quilcene Flood Control Advisory Board. Commissioner Titterness seconded the motion which carried by a
unanimous vote.
Commissioner Titterness moved to establish a term limit of six years for this Board that will begin as
staggered positions assigned by the current Flood Board members. Commissioner Huntingford seconded the
motion which carried by a unanimous vote.
COUNTYADMINISTRATOR BRIEFING SESSION. • Deputy County Administrator Gary
Rowe explained that The Port Townsend - Jefferson County Leader and The Peninsula Daily News both meet
the requirements to serve as the County's official newspaper. According to the RCW, the County is required
to conduct a competitive bid process. He presented a draft publication notice and bid proposal form for the
Board to review. He suggested that the call for bids be advertised and bids be accepted until March 18,
2002.
Commissioner Titterness asked if the County can have more than one official newspaper? Gary Rowe replied
that the County can advertise in more than one newspaper, but in order to meet legal requirements there can
only be one official newspaper.
Telephone Conference with Clallam County re: Juvenile Detention Services: A telephone
conference was held with Commissioner Mike Doherty and Juvenile Court Administrator Pete Peterson from
Clallam County regarding the proposal they recently submitted in response to Jefferson County's request for
proposals for juvenile detention services. Pete Peterson explained that there was some confusion about the
RFP and asked if they could submit a new proposal based on Jefferson County's actual needs. Deputy
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Commissioners Meeting Minutes: Week of January 28, 2002
County Administrator David Goldsmith suggested that Clallam County submit their proposal in writing. He
will review the process to see if a new proposal can be accepted.
PUBLIC COMMENT PERIOD: The following comments were made: a suggestion that the
Board and other governmental agencies conduct a competitive bid process for naming the County's official
newspaper; the Planning Commission's legal notices do not get advertised in a timely manner because the
newspaper is only published once a week; the advantage of a daily paper versus a weekly paper and the
timing of legal notices; and a request for written clarification of the definition of a "temporary business."
APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of
the December 17, 2001 meeting as presented. Commissioner Titterness seconded the motion which carried
by a unanimous vote.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford
moved to approve and adopt all of the items on the Consent Agenda as presented. Commissioner Titterness
seconded the motion which carried by a unanimous vote.
1. AGREEMENT re: Supported Employment Services for Individuals with Developmental Disabilities;
Jefferson County Health and Human Services; Skookum Corporation
2. AGREEMENT re: Family Support Community Service Grant Funding for the Parent to Parent
Program; Provide Services to Families of Children with Special Needs; Jefferson County Health and
Human Services; Washington State Department of Social and Health Services
3. AGREEMENT re: Parent to Parent Support Programs Statement of Work; 7 /l /01- 6/30/02; Provide
Services to Families of Children with Special Needs; Jefferson County Health and Human Services;
Washington State Parent to Parent Support Programs
4. AGREEMENT re: Foster Care Passport Program; Jefferson County Health and Human Services;
Washington State Department of Social and Health Services (DSHS)
5. AGREEMENT, Amendment #6 re: Early Intervention Services for Families at Low to Moderate Risk
of Child Abuse; Amended to Reduce Funding; Jefferson County Health and Human Services;
Washington State Department of Social and Health Services (DSHS)
6. AGREEMENT, Amendment #4 re: Alternative Response System; Amending Program End Date (Six
Month Extension); Jefferson County Health and Human Services; Washington State Department of
Social and Health Services (DSHS)
7. AGREEMENT re: Use of Forest Service Office Building #2002, Located at 61 Herbert Street,
Quilcene; Jefferson County Sheriff's Office; U.S. Department of Agriculture (USDA)
8. Request for Waiver of Fees for Comprehensive Plan Amendment Application; Applicant, Elaine
Thornberg
9. Sensitive Area Questionnaire, Revised Land Use Application, Revised Declaration of Covenants for
Expansion of Mental Health Facility
10. Final Short Plat Approval, #SUBO1- 00014; Two Lot Short Plat Located off of Adelma Beach Road,
Port Townsend; Patricia and Lyle Boulange, Applicants
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Commissioners Meeting Minutes: Week of January 28, 2002
11. Request for One -Year Extension of Preliminary Long Plat Approval, LPA92 -0007, Garten Estates; To
Divide 14.6 Acres into 28 Residential Lots; Located North of the Intersection of State Highway 104 and
Old Stark Road, Shine; Robert Garten, Applicant
12. Accept Resignation from Planning Commission Member Representing District #1; Michelle Sandoval
BID OPENING Re: Supply of Asphalt Concrete for 2002 Maintenance Projects on
Various County Roadways: Aubrey Palmer, Operations Manager, opened and read the one bid received as
follows:
Bidder Bid
Lakeside Industries, Port Angeles 6,000 tons of asphalt concrete for East JC $223,920.00
1,500 tons of asphalt concrete for West JC 59,235.00
250 tons MC250 cold mix for East JC No Bid
100 ton MC250 cold mix for West JC (modified bid) 9,521.00
Total bid $292,676.00
Engineer's Estimates For 6,000 tons of asphalt concrete East JC
$207,744.00
1,500 tons of asphalt concrete for West JC
56,805.00
250 tons MC250 cold mix for East JC
8,792.50
100 tons MC250 cold mix for West JC
4,138.70
Total bid $277,480.20
Commissioner Huntingford moved to direct the Public Works Department to review the bid for accuracy and
make a recommendation for bid award. Commissioner Titterness seconded the motion which carried by a
unanimous vote.
Open Right -of -Way Application; Franz Gruber: (Canceled)
AGREEMENT, Amendment #3; Salmon and Snow Creek Estuary JA #999- 1721A:
David Christensen, Natural Resource Manager, presented information to the Board on the Salmon and Snow
Creek estuary agreement with the Washington State Office of the Interagency Committee for Outdoor
Recreation and the Washington State Department of Fish and Wildlife. This agreement was approved by the
Board on August 13, 2001, however, it was never signed by the Department of Fish and Wildlife which
rendered the agreement null and void. A revised agreement has been submitted for the Board's approval.
Commissioner Huntingford moved to approve the agreement. Commissioner Titterness seconded the motion
which carried by a unanimous vote.
HEARING re: Forming an Emergency Services Communication District: David Goldsmith
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Commissioners Meeting Minutes: Week of January 28, 2002 '
HEARING re: Forming an Emergency Services Communication District: David
Goldsmith reported that the County is beginning the process to make the Emergency Services Dispatch
Center self - supporting and self - governing. Currently, it is a division of the Sheriff's Office. According to
the RCW, the County Commissioners can create an Emergency Services Communication District and
become the operating authority of the district. There are two phases to the process. The first step is to hire an
interim transition manager to develop a plan to make the Dispatch Center a stand alone entity. The second
part of the process is creating or acquiring a separate facility to house the new Dispatch Center. This would
include equipment upgrades.
Chairman Wojt opened the public testimony portion of the hearing.
Dave Wheeler, Port Ludlow, stated that he is a Fire Commissioner in District #3. The current E -911 system
does not meet the standards that the public expects. He believes that a self - governing center will improve
the current system and he supports this change.
Chuck Boggs, Fire Chief for Fire District #1 in Chimacum, explained that the E -911 User's Group that
recommended this change was formed two years ago because there were times when only two dispatchers
were on duty. If the dispatchers aren't under the Sheriff's administration, Civil Service testing would not be
required, although stringent hiring procedures would still be followed. Separate governance will improve
the quality of service and eliminate the wait for Civil Service Commission employee eligibility lists.
Howard Morse, Fire Commissioner for District #3 in Port Ludlow, feels this change will create a leadership
role and improve the E -91 I communication system. He wants to see a progressive system in place that
Jefferson County can be proud of. The problem is money and staff.
Wayne Kier, Fire Chief for District #3 in Port Ludlow, believes these are symptomatic problems. In the past
the system has been underfunded, making upgrades difficult. Bringing in a third party would help to resolve
the problems between the agencies involved.
Eugene Carmody, Jr., Fire Commissioner for District 43 in Port Ludlow, feels that communication is the
lynch pin of emergency response. It is time for the County to fund the E -911 system. The citizens deserve a
system that works well. He added that the Sheriff's office has done an admirable job.
Kristen Anderson, Chief of Police for the City of Port Townsend, stated that she supports the proposal for a
stand alone entity. The challenges facing the Sheriff are wide in scope and the technology for dispatching
continues to be more complex. Bringing in someone to devote all their time to the system is a good move.
Ed Edwards, Fire Chief for the City of Port Townsend, stated he supports a stand alone system. Dispatchers
are dealing with ten different agencies all doing their own thing. The dispatchers do a good job; but they are
overwhelmed at times and undertrained. They deserve the best working conditions that can be provided and
the public deserves the best system that can be provided.
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Commissioners Meeting Minutes: Week of January 28, 2002
Bob Wilson, Fire Chief of District #2 in Quilcene, has concerns about the cost to accomplish a stand alone
district.
Arlene Obtinario, Secretary for Fire District #3 in Port Ludlow, stated that she is in favor of forming a
district. There may be added costs, but, the Users Group will know exactly where the money is being spent.
Pete Piccini, Jefferson County Sheriff, stated there is no question that there needs to be a stand alone system
and that it needs to be managed by a person hired to deal only with the Dispatch Center. The Users Group
was formed to solve problems. They recommended that more dispatchers be hired and last year the number
of positions was increased. Only two people can be trained at a time and turnover has been a constant
problem. The Civil Service Commission allows for an orderly application process, but, it takes too long to
establish an eligibility list and the Sheriff can only receive three names from the list at a time. This affects
the timeliness of the interview process. The Civil Service Commission does not conduct oral testing. The
Civil Service Commission is a volunteer board and they don't have time to recruit applicants by going to job
fairs or schools. This proposal will increase costs because the Superintendent of Corrections will be funded
entirely from the Sheriff's budget and not share the management of the Dispatch Center.
Jess Bondurant, Fire Commissioner for District #1 in Chimacum, stated that he is concerned about whether
or not the Fire District can afford a stand alone system.
Hearing no further comments for or against forming an Emergency Services Communication District, the
Chair closed the public hearing.
Commissioner Huntingford noted that the Users group has accomplished a lot in the last two years. The
combined communication/correction officer position was separated last year and the funds were separated
to establish better tracking. The radio communication problems have not been corrected, but, they are being
addressed. Costs to privatize are a concern. The County is willing to step up and has said that funding will
not be decreased and the Fire Districts also need to step up and assist with funding. Commissioner Titterness
stated that he sees a necessity to move forward with a stand alone system.
Commissioner Huntingford said that he wants more time to think about this proposal. David Goldsmith
explained that the process is at a point that the County needs to hire an experienced outside agency or
individual to look at all the options. He believes that currently the Dispatch Center lacks a focal point and
what is needed is a Manager who deals only with the Center. A request for qualifications for a Transition
Manager was advertised and six applicants responded. He asked the Board for direction to continue the
process.
Commissioner Huntingford asked if there are any figures on the actual costs? David Goldsmith replied that
the costs will be high. Present staff can do the research, but this can also be a function of the Transition
Manager. Commissioner Huntingford questioned whether it is a good idea to hire someone without having
any idea of the cost? David Goldsmith stated that he sees it as the County hiring someone to review the
program. He does not have the expertise to put together all the costs for the Board. Commissioner
Titterness stated that he believes hiring an outside agency or individual is the next logical step.
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Commissioners Meeting Minutes: Week of January 28, 2002 °«
Commissioner Titterness moved to proceed with forming an Emergency Services Communication District
by hiring an outside individual or agency to review options for establishing a stand alone Dispatch Center.
Commissioner Huntingford seconded the motion which carried by a unanimous vote.
Letter to Mark Rose re: Written Decision of the CDBG Grievance #13 and #14 Hearing;
Held on January 14, 2002: Commissioner Titterness moved that the Board accept and sign the response to
Mark Rose regarding their decision on CDBG Grievances #13 and #14. Commissioner Huntingford
seconded the motion which carried by a unanimous vote.
The meeting was recessed at the conclusion of scheduled business on Monday and reconvened with
all three Board members present on Tuesday morning for a meeting with the Deputy County Administrator
from 10:00 a.m to Noon.
MEETING ADJOURNED
SEAL:
4 r0.
ATTEST:
Lorna Delaney, CMC
Clerk of the Board
JEFFERSON COUNTY
Dan Titterness, Member
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Communications List 2001
Total number of applicants: 29
Total number hired 6
(Of 6 hired = 1 was let go after 5 months of training)
(2 resigned after 3 months respectively)
Total number declined job 10
Total number not qualified 7
Scheduled for Interview 2
Total number unable to locate 4
Of interest
No more then two persons can be trained at a time.
It takes a minimum of average of 4 to 6 months to qualify to sit as "second console"
Since splitting designations a large number of persons applied for position.
User group has forced BOCC to realize shortages of Dispatchers exist.
PENCOM has one Director who reports to a User Group but is under the supervision of
the Port Angeles Chief of Police.
In 1999 Fire Districts collected 550319.00 EMS and 1732406.00 Fire = 2,282726.00
using that figure which has gone up, and the 73000.00 they collectively pay into the User
Group today, this amounts to .03% of their collective budgets.
Average estimated CFS for 2002: All Fire Districts= 1469 Law Enforcement = 7636
Fire /Ems amounts to 16% of total of calls.
Civil Service- Pros and Cons
Positives
Persons tested for position
Proven Reading and writing ability established
Gives semblance of "order" in hiring process
Applicants are subject to ridged background testing
Can remain under Sheriff's Office Employ
Negatives
Takes too much time to establish a viable list
Only three applications can be viewed at a time by the hiring interview board.
Civil Service Board administers a written portion to the test only, not the oral.
Advertisement of the positions is limited, as Civil Service Board isn't tasked with
recruiting.
Recruits will not be subject to the same background requirements
Out from under Sheriff's Office Protections
Minimal Additional costs: Superintendent of Corrections receives 34994.00 from E -911
for Communications duties. This will have to be picked up by General Fund.
January 8, 2002
Sheriff Piccini,
It is with regret that I hereby tender my resignation. It is becoming increasingly obvious
that although I have learned a great deal from'..my trainers, Tracy and Donna, I am still far
from being a competent dispatcher, upon whom you can depend during the many crunch
times of multiple emergencies, traffic stops and routine phone calls that occur with some
frequency.
I have held out the believe that my hesitations and indecisiveness would pass with
experience but they do not. Some important abilities are the ones1I am now convinced
that I do not possess. Multitasking being the foremost: I cannot seem to properly focus
on the multiple radio frequencies and phone lines and set the priorities that are required
of a good dispatcher.
This is a decision I have not take lightly, since I thoroughly enjoy working with the staff
of the Sheriff's Office. I also full understand the investment the county has made in its
attempt at making me a qualified dispatcher. It is I who failed, not the county nor its
training program. To attempt to continue working in a position of vital importance when
I am less than qualified to do so only puts the safety of officers and the public in jeopardy
and I believe it is foolhardy to wait until that happens before I submit and you accept my
resignation.
Therefore, I request the standard two weeks notification be waived. I will stay until you
can reasonably reschedule the dispatch center.
I apologize for the necessity of this action, but I believe it to be in the best interest of the
county, the officers, the community and myself.
COUNTY JEFFERSON