HomeMy WebLinkAboutM080717District No. 1 Commissioner: Kate Dean
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of August 7, 2017
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Kate Dean.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions:
Four individuals commented on the activities of Security Services Northwest;
An individual: 1) Commented on a previous comment by stating that anyone can record the Board of
County Commissioners' meetings as it is an open public meeting; and 2) Urged the County to look
into having an intern program; and
An individual thanked Sheriff's Chief Criminal Deputy Art Frank, Deputy Jason Avery and Deputy
Charlie McCarty for saving his life and the life of his wife.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean
moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded
the motion which carried by a unanimous vote.
1. CALL FOR BIDS re: Transfer Station Crane; Bids Accepted Until 9:30 a.m. and Opened and
Read Publicly at 10:00 a.m., or Shortly Thereafter on Monday, September 11, 2017 in the
Commissioners' Chambers; Jefferson County Courthouse
2. RESOLUTION NO. 36-17 re: Finding and Determination to Declare Certain Personal Property as
Surplus and Authorize Disposal (Valued Less Than $2,500)
3. AGREEMENT re: Castle Hill Phone Maintenance; In the Amount of $10,753.72; Jefferson
County Central Services; Stargate Technologies, Inc.
4. AGREEMENT re: Courthouse Phone Maintenance; In the Amount of $16,886.93; Jefferson
County Central Services; Stargate Technologies, Inc.
5. AGREEMENT re: Sheriffs Office Phone Maintenance; In the Amount of $10,497.68; Jefferson
County Central Services; Stargate Technologies, Inc.
6. AGREEMENT re: Reimbursement for Motor Fuel Supply; Customer will be Charged Existing
Fuel Mark-Up Rate; Jefferson County Central Services; Jefferson County Fire District 94
7. AGREEMENT re: Reimbursement for Motor Fuel Supply; Customer will be Charged Existing
Fuel Mark-Up Rate; Jefferson County Central Services; Quilcene School District
8. AGREEMENT re: Establish and Proctor Corrections Sergeant Examination; In the Amount of
$999 Plus $100 Per Hour Plus Travel Expenses; Jefferson County Civil Service Commission;
Public Safety Testing
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Commissioners Meeting Minutes of August 7, 2017 r
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9. AGREEMENT, Change Order No. 1 and 2 re: Rick Tollefson Memorial Trail, Phase I Project,
County Road No. 850100, CRI 815; In the Amount of $26,450.80; Jefferson County Public Works;
Shold Excavating, Inc.
10. Payment of Jefferson County Vouchers/Warrants Dated July 24, 2017 Totaling $773,933.49
and Dated July 31, 2017 Totaling $2,271.78
APPROVAL of MINUTES. Commissioner Dean noted a correction to page 2 of the
Regular Meeting Minutes of June 19, 2017. Under the Proclamation for Amateur Radio Week, it reads
"Madam Chair Kler read the proclamation aloud" when it should read "Commissioner Dean read the
proclamation aloud." Commissioner Dean moved to approve the Regular Meeting Minutes of June 19,
2017 as corrected and the Regular Meeting Minutes of June 26, 2017 as presented. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
COMMISSIONERS BRIEFING SESSION. • The Commissioners discussed the
following:
Calendar Coordination:
Below is a list of the upcoming meetings and events the Commissioners will be attending in the near
future:
JeffCOM Board meeting
Port Townsend Chamber of Commerce meeting
The meeting was recessed at 9:57 a.m. and reconvened at 10:10 a.m. with all three
Commissioners present.
UPDATE re: Olympic Community Action Programs (OIyCAP): OlyCAP Director Dale
Wilson briefed the Board on a mid -year update of OlyCAP programs and services. Highlights from his
presentation included the following:
• New client and services tracking software
• No findings on a recent A-133 Unified Single Audit
• Jefferson County has a need for affordable housing
• They are working on finding permanent housing for shelter residents
• Piloting the Shelter Plus program for year-round shelter
• OlyCAP continues to provide tens of thousands of meals each year to senior citizens
• Community Center usage is increasing
• OlyCAP has been selected to develop and administer a Basic Food Education Program to serve
Peninsula residents
The meeting was recessed at 11:50 a.m. and reconvened at 1:35 p.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of August 7, 2017
BRIEFING re: Proposed Alarm Ordinance: Sheriff David Stanko and Chief Criminal
Deputy Art Frank briefed the Board on a proposed alarm ordinance and permit fee.
The Sheriff's Department recommendation is to initiate an alarm permit process that would:
1) Require systems be maintained with the possibility of an administration fee for excessive false
alarms
2) Maintain contact info that would allow deputies to handle calls efficiently
3) Reduce false alarms
4) Compensate Jefferson County Sheriff s Office (JCSO) for costs related to excessive false alarms.
Currently there is no requirement that persons who subscribe to private alarm service maintain their
systems in proper working order. These systems when activated automatically alert the private
monitoring company who in turn calls JeffCOM and initiates a call for service. The false alarms can be
generated by an electrical surge, a wandering pet or equipment that is not maintained.
When JCSO is contacted for a response, they are not provided with accurate contact information and
have to use the alarm company as a go between to gather information.
The result of these calls is a loss of thousands of labor hours, and wear and tear on vehicles.
Chief Criminal Deputy Art Frank stated that there have been 246 false alarms this year already. He
stated that the Sheriff s Office is trying to be as efficient as possible and answering false alarm calls are
a waste of resources, and is a service that is not necessary. About 90% of alarm calls end up being false
alarm calls. Part of the proposed permit process for homeowners with alarm systems is education. The
Sheriff s Office currently has to seek information from alarm companies for the homeowner's contact
information. Sheriff Stanko added that by implementing a permit process, it adds accountability.
County Administrator Philip Morley asked if the alarm calls generate a call for service via JeffCOM?
Chief Criminal Deputy Frank replied that it does, every time, at a cost of $29 each occurrence. He
explained that their Records Management System, New World, has a function that can generate a form
letter when an alarm call has been deemed false. He added that the Sheriff s Office does not mind
responding to alarm calls, they are just trying to ensure that homeowners and alarm companies follow
due process.
County Administrator Morley suggested that Chief Criminal Deputy Frank work with Chief Civil
Deputy Prosecutor Philip Hunsucker on creating a draft ordinance for the Commissioners to review
during a public hearing at a later date.
Commissioner Dean suggested that the Sheriff s Department coordinate with the City of Port Townsend
Police Department on this issue and Sheriff Stanko agreed.
Sheriff Stanko and Chief Criminal Deputy Frank briefed the Board on an ATV Grant and training
opportunity.
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Commissioners Meeting Minutes of August 7, 2017 "-V
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board:
Miscellaneous Items:
• Washington Wildlife and Recreation Coalition; requesting a representative from Jefferson
County to attend a breakfast in Seattle
• Chimacum School District; requesting a Commissioner from Jefferson County to attend their
meetings and possibly speak
• Upcoming Chamber Mixer
• Washington State Association of Counties (WSAC) Conference and Washington Association of
County Officials (WACO) Conference
• Environmental Protection Agency (EPA); Quinault report will be forwarded to the Department
of Community Development (DCD) and Environmental Health
• Planning Commission; perceived conflict of interest discussed
• Brinnon Master Planned Resort; County Administrator Morley and DCD Director and Chief
Civil Deputy Prosecuting Attorney will give individual updates to the Commissioners
• Staffing Compensation Study
• Courthouse security; finalizing request for proposals this week
• Recent County hires; the Board discussed how good the recent hires have been for the County
The meeting was recessed at 2:55 p.m. and reconvened at 3:02 p.m. with all three
Commissioners present.
COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County
Administrator Philip Morley reviewed the following with the Board:
Calendar Coordination:
• The Commissioners shared their schedules
Miscellaneous Items — Continued:
• Brinnon Master Planned Resort; Department of Community Development will be giving a
presentation
• Sentinel Landscape Designation; Commissioner Dean briefed the Board on her communication
with a military liaison
• Port Townsend Leader; Commissioner Dean is working on a perspective piece regarding the
budget and impacts from lack of a capital budget
• JeffCOM; proposed regionalization
• Census request; preparing for the 2020 census and request for updating addresses
• Special Event request; County Administrator Morley will be denying a permit
Future Agenda Items:
• Port of Port Townsend
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Commissioners Meeting Minutes of August 7, 2017
NOTICE OF ADJOURNMENT. Commissioner Dean moved to adjourn the meeting at
4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
SEAL:
-V
ATTEST:
Carolyh' Avery, CV
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen ler, Chair
a ' Sul ivan, Memberr�\
Kate Dean, Member
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