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Home My WebLink AboutM082117Co m]v 0� 'SS, District No. 1 Commissioner: Kate Dean 4�4,SGN CG�r0� District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler ti County Administrator: Philip Morley Clerk of the Board: Erin Lundgren \HINZ� MINUTES Week of August 21, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: An individual stated they would like to see the Jefferson County Fairgrounds used to its maximum potential; and An individual commented on the significance of statues in United States History. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: School Based Mental Health Services; In the Amount of $137,156; Jefferson County Public Health; Discovery Behavioral Healthcare 2. BID AWARD re: Construction for Quilcene Solid Waste Drop Box Site Improvements, Project No. 401 594 1984; In the Amount of $180,829.91; Jefferson County Public Works; Robert Coultas General Contracting 3. Advisory Board Resignation re: Jefferson County Lodging Tax Advisory Committee (LTAC); Kyle Forgey, Kalaloch Lodge 4. Advisory Board Reappointment re: Jefferson County Lodging Tax Advisory Committee (LTAC); Term Expires August 15, 2020; Debbie Wardrop 5. Advisory Board Reappointment re: Jefferson County Solid Waste Advisory Committee (SWAG); Term Expires July 1, 2019; Chris Giraldes, D.M.- Murray's Disposal Representative 6. Advisory Board Appointment; Jefferson County Lodging Tax Advisory Committee (LTAC); Term Expires, August 21, 2020; Joe Alfano, Kalaloch Lodge 7. Payment of Jefferson County Vouchers/Warrants Dated August 14, 2017 Totaling $1,057,756.13 8. Payment of Jefferson County A/P Warrants Done by Payroll Dated August 5, 2017 Totaling $139,192.21 Page 1 Commissioners Meeting Minutes of August 21, 2017 COMMISSIONERS BRIEFING SESSION. • The Commissioners discussed the following: Miscellaneous Items: • Neah Bay; received high speed internet • Workforce Development; West Sound Tech The meeting was recessed at 9:52 a.m. for viewing of the Solar Eclipse and reconvened at 10:31 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources (DNR) 2nd Quarter County Income Report: DNR Regional Manager Mona Griswold and DNR State Lands Assistant Drew Rosanbalm were present to brief the Board on the 2nd Quarter County Income Report. Mr. Rosanbalm stated that things are looking better for this quarter than the previous one. He explained that markets are always on the low end during the 2nd quarter, but that Jefferson County is doing well with $262,000 and projected year-end of $1,037,000 for 2017. He added there is $76,000 under contract so far for 2018 and with new sales, that amount should increase. A discovered rare native plant community put Chimi Bob's sale on hold. After review, it was deemed a poor native plant heritage rating so the sale will be back on in October. Mr. Rosanbalm explained sort sales and briefed the Commissioners on other timber sales in the County and reviewed a new spreadsheet to help track Jefferson County timber sales. The meeting was recessed at 11:18 a.m. and reconvened at 11:23 a.m. with all three Commissioners present. EXECUTIVE SESSION. An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:24 a.m. to 1:01 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 1:01 p.m. and reconvened at 1:34 p.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of August 21, 2017 L�J ADDITIONAL BUSINESS: Proposed PTO Cashout Policy Revision and Paul Walters' Retirement: County Administrator Philip Morley reviewed with the Board a draft revision to the County's Personnel Administration manual to provide a modicum of flexibility in how the County administers Paid Time Off (PTO) Cashout Policy when employees retire or leave County employment and extenuating circumstances cause their PTO leave bank to temporarily exceed the normal maximum. County Administrator Morley explained the nature of the request. PTO is Paid Time Off afforded to FLSA-exempt staff instead of separate vacation leave and sick leave. PTO balances remaining when exempt staff retire or leave County employment are cashed out at the wage rate of the employee. The proposed PTO Cashout revision is modeled after existing policy which already gives the County Administrator flexibility to allow extra PTO to be carried over from one year to the next under extenuating circumstances. Staff proposes to finalize the policy revision proposal, and include it in the annual Personnel Administration Manual update that will be presented to the County Commissioners for adoption later this year. With Board concurrence, staff proposes to interpret existing policy consistent with the policy revision being proposed in application to Paul Walters' retirement at the end of this month." An issue came to light with Road Maintenance Superintendent Paul Walters' retirement. He is a long- time employee who has been the Road Maintenance Superintendent for many years. He was in a position where he was unable to take PTO, and he delayed his retirement to train his successor. Public Works Director/County Engineer Monte Reinders wrote a memo outlining the specifics of the PTO cashout request. Commissioner Dean moved to agree with the general intent of the policy revision and to direct the County Administrator to work with the Clerk of the Board/Human Resources Manager Erin Lundgren on the Personnel Administration Manual amendments to come before the Board for future approval and the motion further concurred with the County Administrator's intent to interpret existing policy consistent with proposed revisions to the PTO and Cashout provisions of the Personnel Administration Manual to allow Paul Walters, on his retirement on August 31, 2017 to cash out a total of 659.6656 hours, which is 179.6656 hours above 480 hours, in recognition of the extenuating circumstances and his dedication to Jefferson County in the months prior to his retirement. The Board clarified that Director Reinders' letter would constitute a recommendation for Paul Walters' request and no further action is required on Paul Walters' part. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes of August 21, 2017 COUNTY ADMINISTRA TOR BRIEFING SESSION- County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • All County Emergency Preparedness Picnic • Quilcene Wastewater and Public Infrastructure Fund meeting • Economic Development Council • Public Health Meeting • Board of County Commissioner meeting; possible cancellation of the April 2, 2018 meeting Calendar Coordination: • The Commissioners shared their schedules NOTICE OFADJOURNMENT.• Commissioner Dean moved to adjourn the meeting at 3:50 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. ATTEST: at, - 'VM Carolyn very, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS 4 � 4VIt4- Kathleen Kler, Chair Da d Sullivan, Member Kate Dean, Member Page 4