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DSIII N GAG
District No. 1 Commissioner: Kate Dean
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of August 28, 2017
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Kate Dean.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions:
• One individual commented on a net pen that was damaged causing the release of farmed fish into the
surrounding waters and urged the Commissioners to keep net pens out of Jefferson County;
• One individual commented on a proposed net pen in Clallam County;
• An individual requested the Commissioners prohibit arming the Sheriff's deputies with military
hardware as he believes it would be for the purpose of intimidation;
• An individual commented on Vancouver, Washington's levied Home Fund and distributed copies of
their 2017 funding applications;
• An individual stated she does not need to set an alarm clock because gunfire from Security Services
Northwest wakes her up around 7:30 a.m. and continues intermittently throughout the day; and
• An individual commented on an agenda item re: Purchasing software for managing public records
requests, and why he feels the cost is not justified.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean
seconded the motion which carried by a unanimous vote.
1. Payment of Jefferson County Vouchers/Warrants Dated August 18, 2017 Totaling $783,856.06
2. Payment of Jefferson County Payroll Warrants Dated August 18, 2017 Totaling $76,751.19 and
A/P Warrants Done by Payroll Dated August 18, 2017 Totaling $17,250.12
EMPLOYEE RECOGNITION of SERVICE re: Paul Walters, Road Maintenance
Superintendent, Public Works: Public Works Director/County Engineer Monte Reinders and the
Commissioners presented retiring Road Maintenance Superintendent Paul Walters with a plaque in
honor of his 37 years of service to Jefferson County.
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Commissioners Meeting Minutes of August 28, 2017 E
DISCUSSION re: Purchase Software Program for Use in Centrally Managing
Requests of Public Records Under the Public Records Act, Chapter 42.56 RCW; GovQA: Central
Services Director Mark McCauley and Public Records Administrator Ken Hugoniot requested the
Commissioners approve new software for managing public records requests.
In evaluating available public records request management software, Information Technology staff, the
Central Services Director and Mr. Hugoniot determined GovQA to be the best program. Over 50 local
governments in Washington are using GovQA to manage their public records request programs. Central
Services staff contacted a number of counties already using GovQA and received hearty endorsements
of the product. They also met with staff from all County departments and Elective offices and have their
support to move forward with GovQA.
Director McCauley, Mr. Hugoniot and Chief Civil Deputy Prosecuting Attorney Philip Hunsucker
explained how the program works.
Commissioner Dean moved to approve the purchase of GovQA for use in centrally managing Public
Records Requests under the Public Records Act, Chapter 42.56 RCW. Commissioner Sullivan seconded
the motion which carried by a unanimous vote.
The meeting was recessed at 10:25 a.m. and reconvened at 10:38 a.m. with all three
Commissioners present.
COMMISSIONERS' BRIEFING SESSION. • The Commissioners reported on their
meeting schedules.
EXECUTIVE SESSION. An Executive Session was scheduled from 11:00 a.m. to
11:15 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding
Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the
Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic
was from 11:00 a.m. to 11:10 a.m. At the conclusion of the Executive Session the Board resumed the
regular meeting.
COMMISSIONERS' BRIEFING SESSION- Continued. The Commissioners reported
on their meeting schedules.
The meeting was recessed at 11:27 a.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of August 28, 2017
COUNTY ADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
• Public Infrastructure Fund; County Administrator Morley distributed three documents: 1) RCW
82.14.370: Sales and Use Tax for Public Facilities in Rural Counties; 2) Jefferson County Code
Chapter 3.28 Distressed County Sales and Use Tax; and 3) The Public Infrastructure Fund Board
list
• Commissioners' workloads; the Commissioners, County Administrator, and Central Services
Director reviewed with each other the issues and projects they are working on
Calendar Coordination:
• The Commissioners shared their schedules
NOTICE OF ADJOURNMENT. • Commissioner Dean moved to adjourn the meeting at
3:33 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn very, CM
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen K , Chair
Davi Sullivan, Mem er
Kate Dean, Member
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