HomeMy WebLinkAbout5-17-17 Meeting MinutesJEFFERSON COUNTY BUDGET COMMITTEE MINUTES
May 17, 2017
MINUTES
First Floor Conference Room
Members:
Anne Sears
Barbara Carr
Brenda Huntingford
Carol Palmer
Cathy Taylor
David Stanko
David Sullivan
Erin Lundgren
Janet Holbrook
Jeff Chapman
Jill Landes
Jodi Adams
Joe Nole
Judy Shepherd
Kate Dean
Kathleen Kler
Keith Harper
Laura Lewis
Lauralee Kiesel
Leanne Dotson
Lori Bailey
Lynn Sterbenz
Matt Tyler
Michael Haas
Monte Reinders
Patty Charnas
Philip Hunsucker
Philip Morley
Renee Talley
Rose Ann Carroll
Ruth Gordon
Sarah Martin
Sophie Nordstrom
Stacie Prada
Su Tipton
Susan Parke
Susan Zoya
Tammey Newton
Tracie Bick
Veronica Shaw
Vicki Kirkpatrick
Order of Business
Call meeting to order at 8:34am Rose Ann
Request for additional agenda items/approve agenda Rose Ann
None
Call for approval of the March 15, 2017 minutes Rose Ann
1st Ruth, 2nd Kathleen - All Approved
Reports
Expense Reports Rose Ann
YTD Expenditures should be at 25%.
General Fund As of the end of April 2015 expenses were at 25.14% with 2016 at
26.78%. 2017 is at 27.76%.
Funds above 25% are as follows:
Commissioners
Courthouse Facilitator
Emergency Management
Community Services
Juvenile Detention
Coroner
Operating Transfers
Non Departmental
Other Funds April of 2015 expends were at 17.39% with 2016 at 17.39%. 2017
is at 19.05%.
Funds above 25% are as follows:
Courthouse Facilitator
4-H After School Program
Hotel/Motel
Law Library
Trial Court Improvement
Affordable Housing
Veterans’ Relief
County Capital Improvement
Philip stated that there are a number of claims filed and reiterated that the insurance
deductible is $25,000.
Revenue Reports Stacie
General Fund at $6,335,570 – 35.1% of the 2017 annual budget which is in line with
previous years. Investments are higher. The pool rate is 50% more than what it was
this time last year 0.71% vs 0.46% last year and 0.16% in 2015. Property Tax,
delinquent penalties & delinquent interest revenue was slightly less than the last couple
years, but we lost two days given the timing of the due date on a Sunday. They should
catch up in the May reports. Recording fee revenue is slightly up, and elections are
down. Superior Court revenue is also down from this time the last three years, and it
was budgeted at almost 10% less than the last year.
Other Funds at $10,649,099 – 33.9% of 2017 budget which is slightly higher than the
past two years. Solid Waste is up from the last three years – perhaps due to more
construction.
General Fund Cash Balance - $5,391,984 which includes the $2,589,184 budgeted and
required reserve. The required revenue stabilization amount is now $726,000. This is in
line with our typical pattern over the last nine years.
General Sales Tax Receipts - $253,772 which includes $59,911 for Special Purpose in
April 2017 which for the year is 6.5% higher for sales tax and 5.1% over for Special
Purpose. Cumulatively, sales tax revenues were 4.6% over projection for the month
and 6.2% over projections for year to date.
REET Receipts - $78,523 in April and 13% over budget for the month. Ten single family
residences sold for more than $500,000. Except for one in Port Ludlow, all were
waterfront properties. Six were in Port Ludlow, one in Brinnon, and one at Hazel Point
at the end of the Coyle Peninsula. Two were just over a million and located at Shine
and Kala Point. 32% of REET collected this month was in the City of Port Townsend. All
City sales were $680,000 or less.
Hotel/Motel Lodging Tax - $20,901 in April which is 12% over this month last year and
25% over budget. It’s following the seasonal fluctuations we’ve seen over the last nine
years.
Jeff discussed Internet Logs for the departments, stating that the first two days of logs,
5/8/17 & 5/9/17 categorized activity as pornographic in nature when it was not.
BUDGET Philip/Anne
The following items are proposed to become part of the Auditor’s Budget Call.
1. NEW – A new form “Form A – Budget Additions” for all Adds to be recorded on will
be added to the current budget packet. This must be completed and submitted with
your packet for any Adds from the General Fund. It must also agree with all Adds on
your narrative.
2. NEW – For General Fund Departments – When you go into GEMS Budget 2018, the
2018 Salaries and Benefits will already be entered into your respective 2018 Budgets.
You will use those totals for your budget narratives and will be providing all other
expenditure amounts to the auditor’s office for data entry. Your base budget for Salary
and Benefits is what was approved for the 2017 Budget. Contact payroll if there are
any errors or 2017 approved changes not noted on the 2018 Salaries and Benefits
schedule.
Motion to Adjourn at 9:20 am Rose Ann
1st Ruth, 2nd Carol - All In Favor
Next meetings are June 21, July 19, and August 19, 2017.
Meetings are scheduled for the third Wednesday of each month except December of each year.