The URL can be used to link to this page

Home My WebLink About120417_ca01Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: December 4, 2017 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Fourth Quarter 2017 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, December 18, 2017 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2017 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on December 6 and 13, 2017. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for December 18, 2017 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BY: �— t rp kMorle ; my Admims ra Date STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2017 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2017. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: GENERAL FUND AMOUNT FROM 001-067-000 EMERGENCY MANAGEMENT $408 $5,842 $6,250 UNENCUMBERED SHERIFF $8,330 FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-067-000 EMERGENCY MANAGEMENT $408 $5,842 $6,250 001-180-000 SHERIFF $8,330 $47,823 $56,153 001-240-000 SUPERIOR COURT $0 $28,204 $28,204 001-261-000 OPERATING TRANSFERS $66,550 $66,550 001-270-000 NON -DEPARTMENTAL $58,500 $58,500 Total General Fund $133,788 $81,869 $215,657 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 113-000-010 WSU COOP. EXT.411 AFTER SCHOOL 127-000-010 PUBLIC HEALTH -$11,453 $21,743 $10,290 $0 $4,550 $4,550 Total Other Funds -$11,453 $26,293 $14,840 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 181 day of December, 2017, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 4"' day of December, 2017. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Date: November 20, 2017 Emergency Management 001-067-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") A„ 1 �X Please be advised that after a thorough examination of my current budget it appears at a amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $408- F--] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No 71 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $5,842 BUDGET BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 52510.49.0000 Additional HLS Grant Funding contract E16-050 $46,959 $5,842 $52,801 52510.20.0000 Personnel Benefits $30,340 $0 $33,946 $0 $2,644 $0 TOTAL REVENUE $46,959 $5,842 $52,801 Reason for Appropriation/Extension REVENUE: Additional grant funding provided through Homeland Security R2 Council for Vulnerable Populations Conference and public education. EXPENDITURES: Medical Benefit under budgeted in 2017 budget; unexpected equipment maintenance on repeaters and antennaes. Respectfully Submitted, y"7 Elected Official/Department He ignature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52510.20.0000 Personnel Benefits $30,340 $3,606 $33,946 52510.48.0010 Equipment Maintenance $6,500 $2,644 $9,144 $0 $0 $0 TOTAL EXPENDITUREr $36,8401 $6,250 $43,090 Reason for Appropriation/Extension REVENUE: Additional grant funding provided through Homeland Security R2 Council for Vulnerable Populations Conference and public education. EXPENDITURES: Medical Benefit under budgeted in 2017 budget; unexpected equipment maintenance on repeaters and antennaes. Respectfully Submitted, y"7 Elected Official/Department He ignature L''L: c� �l(/d//'/ TO: BOARD OF COUNTY COMMISSIONERS Date: November 20, 2017 RE: Request for Budget Appropriation/Extension and Amendment Sheriffs Office Department/Fund Name Fund Number Commissioners: (mark all that apply with an '7C') 1180000 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: �ti56,163 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $47,823 1 Reason for Revenue reflects unbudgeted monies to be received. Expenditures represent matching grant revenue and the increase cost of vetting staff. Pre-employment screening requirements and costs have expanded - the typical background screening process averages $2,100, per applicant. Our office has been operating with only one deputy on the west end for the last several months and have accrued unbudgeted overtime. Elected O icia e=nt Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 001180000.342.10.00.0250 SSN Incentive $0 $2,000 $2:000 001180000.342.36.00.0210 Reimburse Jail Nurse Mental Health $0 $12.718 $12,718 001180000.333.20.60.0000 WTSC Traffic Safe $0 $2.000 $2,000 001180000.346.90.00.0000 Project Lifesaver Equipment rant $1,750 $4,105 $5,855 001180000.333.97.06.0000 IStonegarden Overtime $0 $27,000 $27,000 TOTAL REVENUE $1,750 $47,823 $49x13 Reason for Revenue reflects unbudgeted monies to be received. Expenditures represent matching grant revenue and the increase cost of vetting staff. Pre-employment screening requirements and costs have expanded - the typical background screening process averages $2,100, per applicant. Our office has been operating with only one deputy on the west end for the last several months and have accrued unbudgeted overtime. Elected O icia e=nt Head Signature BUDGET BARS Expenditure 0 Description CURRENT REVISION AMENDED 001180000.52110.41.0010 Pre -em to entscreening $6,000 $17,000 $23,000 001180000.52127.10.0500 Overtime $5.227 S8,048 $13,275 001180000.56900.34.0000 Project Lifesaver Equipment $1,750 $4,105 $5,855 001180000.52122.10.0500 iStonegarden Overtime $0 $27,000 $27,000 TOTAL EXPENDITURE $12,977J $56,153 $69,130 Reason for Revenue reflects unbudgeted monies to be received. Expenditures represent matching grant revenue and the increase cost of vetting staff. Pre-employment screening requirements and costs have expanded - the typical background screening process averages $2,100, per applicant. Our office has been operating with only one deputy on the west end for the last several months and have accrued unbudgeted overtime. Elected O icia e=nt Head Signature �4rrx. S� RECEIVED NOV 18 201? TO: BOARD OF COUNTY COMMISSIONERS „Date: 11/288017 RE: Request For Budget Appropriation/Extension and amendment SUPERIOR COV RT 001240000 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No _ 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 00 1240000,39700.00013 TRANSFER IN FROM FUND 131 SI�,000.00 528,204.00 $43,204.00 $0.00 50.00 50.00 TOTAL REVENUE S15,000.00 S28,204.001 543,204.00 BARS # Expenditure Description Current Budget Revision New Budget 00 1240000.51221.4 1.01 I DRUG COURT CASE MANAGEMENT 515,000.00 528,204.00 $43,204.00 $0.00 50.00 50.00 --- - $0.00 TOTAL EXPENDITURE $15,000.00 $28,204.00 543,204.00 Reason for Appropriation/Extension The allocation from the Mental Health Fund for Drug Court Case Management was higher than budgeted. This appropriation will allocate the additional revenues and expenditures to pay for Case Management in 2017. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: November 28, 2017 RE: Request for Budget Appropriation/Extension and Amendment Operating Transfers Department/Fund Name Commissioners: (mark all that apply with an "X") 001-261-000 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $66,550 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8 Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension (1) Transfer to cover revenue shortfall and moving expenses in WSU Cooperative Extension fund. The funds transferred will be recovered in 2018-2021 by reducing the General Fund Operating transfer to the WSU Cooperative Fund. (2) One-time funds for immunization freezer at Health Department R/ e5pecct15uIly_SubmittQ ted Official/D"e"p4tment Head ature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0050 Transfer To Cooperative Extension (1) $197,600 $62,000 $259,600 59700.00.0160 Transfer to Public Health (2) $672,830 $4,550 $677,380 $0 $0 $0 TOTAL EXPENDITURE $870,430 $66,550 $936,980 Reason for Appropriation/Extension (1) Transfer to cover revenue shortfall and moving expenses in WSU Cooperative Extension fund. The funds transferred will be recovered in 2018-2021 by reducing the General Fund Operating transfer to the WSU Cooperative Fund. (2) One-time funds for immunization freezer at Health Department R/ e5pecct15uIly_SubmittQ ted Official/D"e"p4tment Head ature TO: BOARD OF JUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Non -Departmental Department/Fund Name Commissioners: (check all that apply) Date: 11/20/2017 001270000 Fund N L 0 Please be advised that after a thorough examination of my current budget it appears a �h*&I lllocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present an. tw n ds I i 1 � short. Therefore, I request an appropriation and budget extension in the amount r e�ted' f4 €6rreftt }fir the reason(s) outlined below. t 03: 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes V( No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.00 $0.00 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 001270000.51423.41.001 State Examiner $45,000.00 $15,000.00 $60,000.00 001270000.51479.46.00 Risk Pool -Property Insurance $77,250.00 $23,500.00 $100,750.00 001270000.51479.46.00 Miscellaneous Claims $85,000.00 $20,000.00 $105,000.00 $0.00 $0.00 TOTAL EXPENDITURE $207,250.00 $58,500.00 $265,750.00 Reason for Appropriation/Extension 1. The 2017 audit by the State Auditor came in somewhat higher than what was budgeted. We will budget a higher amount for 2018. 2. Our premium for property insurance came in higher and a three year premium came due this year as well. 3. Miscellaneous legal claims are coming in higher than usual in 2017. This is the second increase in this line item this year. Rgspectf�lly �ubmi ed, 7 t �s NOV 2 8 2017 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extdi3sibri'atld Arnone ment Cooperative Extension/YIPPEE Quiicene Aftersthp,i l Department/Fund Name Its Fund Number Date: 11/27/2017 Commissioners: (check all that apply) a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, t find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense — Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current ed ea t Revision New Budget 57123.10.0000 Salaries and Wages et $2,500.00 $18,500.00 389 23 00 0000 WSU Salary & Benefits Reimbursement $0.00 $2,742.56 $2,742.56 34710.00.0010 Community Boat Project-Afterschool $0.00 $19,000.00 $19,000.00 $0.00 $0.00 r ft $0.00 $21,742.561 $21,742.56 BARS # Expenditure Description Current Budget Revision New Budget 57123.10.0000 Salaries and Wages $16,000.00 $2,500.00 $18,500.00 57123.10.0000 Benefits $2,200.00 $250.00 $2,450.00 57123.31.0020 Program Supplies -Community Boat Project $0.00 $7,540.00 $7,540.00 $0.00 $0.00 TOTAL EX ITURE $18,200.00 $10,290.00 $28,490.00 Reason for Appropriation/Extension Quilcene School District Afterschool Programing took more expenditures than expected at the beginning of the 2017 school year. We received $19000.00 for Community Boat Project-Afterschool Program for teens. $8,000 September through December and $8,000 January through June. We are expecting $4000.00 4H foundation funding for Quilcene Afterschool K-6. Rp.spectrully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2017 RE: Request for Budget Appropriation/Extension and Amendment Public Health Department/Fund Name Commissioners: (mark all that apply with an "X") Fund Number 127 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,550 FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,550 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 39700.10.3650 Public Health (one -time) -CH $0 $4,550 $4,550 TOTAL REVENUE $0 $4,550 $4,550 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 56220.35.0000 Office Equipment $0 $4,550 $4,550 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $4,550 $4,550 Reason for Appropriation/Extension Immunization freezer temperatures have been unstable since August. Technicians and Facilities staff are of the opinion it is time to replace the unit since it is at least 10 years old. If not replaced before complete failure of the unit, thousands of dollars worth of vaccines will also be lost. Res ctfully Submitted, Elected Official/Department Head Signature