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Home My WebLink About054 17ISTATE OF WASHINGTON �� Jefferson County IN THE M R OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. 54-17 VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2017 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2017. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: GENERAL FUND AMOUNT FROM 001-067-000 EMERGENCY MANAGEMENT $408 UNENCUMBERED $6,250 001-180-000 FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-067-000 EMERGENCY MANAGEMENT $408 $5,842 $6,250 001-180-000 SHERIFF $8,330 $47,823 $56,153 001-240-000 SUPERIOR COURT $0 $28,204 $28,204 001-261-000 OPERATING TRANSFERS $66,550 $66,550 001-270-000 NON -DEPARTMENTAL $58,500 $58,500 Total General Fund $133,788 $81,869 $215,657 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 113-000-010 WSU COOP. EXT. -4H AFTER SCHOOL -$11,453 $21,743 $10,290 127-000-010 PUBLIC HEALTH $0 $4,550 $4,550 Total Other Funds -$11,453 $26,293 $14,840 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissiondis' Clambers, Courthouse, Port Townsend Washington, on the 18" day of December, 2017, at the hour of 10:00 a.m., a, d that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 41,0 day of December, 2017. JEFFERSON COUNTY SEAL; `.' , ' ' /' BOW OF COMMISSIONERS ATTEST': Carolyn 'Callaway, CMC Deputy Clerk of the Board Kate Bean, TO: BOARD OF COUNTY COMMISSIONERS Date: November 20, 2017 RE: Request for Budget Appropriation/Extension and Amendment Emergency Management 001-067-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appe�arrs at e amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $408 F7 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $5,842 BUDGET BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 52510.49.0000 Additional HLS Grant Funding contract E16-050 $46,959 $5,842 $52,801 52510.20.0000 Personnel Benefits $30,340 $0 $33,946 $0 $2,644 $0 TOTAL REVENUE $46,9591 $5,842 $52,801 Keason Tor REVENUE: Additional grant funding provided through Homeland Security R2 Council for Vulnerable Populations Conference and public education. EXPENDITURES: Medical Benefit under budgeted in 2017 budget; unexpected equipment maintenance on repeaters and antennaes. Respectfully Submitted, Elected Official/Department He ignature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52510.20.0000 Personnel Benefits $30,340 $3,606 $33,946 52510.48.0010 Equipment Maintenance $6,500 $2,644 $9,144 $0 $0 $0 TOTAL EXPENDITUREJ $36,8401 $6,2501 $43,090 Keason Tor REVENUE: Additional grant funding provided through Homeland Security R2 Council for Vulnerable Populations Conference and public education. EXPENDITURES: Medical Benefit under budgeted in 2017 budget; unexpected equipment maintenance on repeaters and antennaes. Respectfully Submitted, Elected Official/Department He ignature L! '(,:, : �kw' Ott /dam 11 "/ TO: BOARD OF COUNTY COMMISSIONERS Date: November 20, 2017 RE: Request for Budget Appropriation/Extension and Amendment Sheriffs Office Department/Fund Name Fund Number Commissioners: (mark all that apply with an "A") 1180000 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $56,163 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $47,823 Reason for ADorooriation/Extension Revenue reflects unbudgeted monies to be received. Expenditures represent matching grant revenue and the increased cost of vetting staff. Pre-employment screening requirements and costs have expanded - the typical background screening process averages $2,100, per applicant. Our office has been operating with only one deputy on the west end For the last several months and have accrued unbudgeted overtime. I Z�Z Elected O icia ent Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 001180000.342.10.00.0250 SSN Incentive $0 $2.000 $2.000 001180000.342.36.00.0210 Reimburse Jail Nurse Mental Health $0 $12.718 $12,718 001180000.333.20.60.0000 WTSC Traffx; Safety $0 $2.000 $2,000 001180000.346.90.00.0000 lProject Lifesaver Equipment rant $117501 $4,105 $5,855 001180000.333.97.06.0000 IStonegarden Overtime $0 $27,000 $27,000 TOTAL REVENUE $1,7501 $47,823 $49sr3 Reason for ADorooriation/Extension Revenue reflects unbudgeted monies to be received. Expenditures represent matching grant revenue and the increased cost of vetting staff. Pre-employment screening requirements and costs have expanded - the typical background screening process averages $2,100, per applicant. Our office has been operating with only one deputy on the west end For the last several months and have accrued unbudgeted overtime. I Z�Z Elected O icia ent Head Signature BUDGET BARS Expenditure 0 Description CURRENT REVISIONAMEND 001180000.52110.41.0010 Pre -em to ment screening$6,000 $17,000 $23,J 001180000.52127.10.0500 Overtime $5,227 $8,048 $13,275 001180000. 56900.34. 0000_ Project Lifesaver Equipment $1,750 $4,105 $5,855 001180000.52122.10.0500 Stonegarden Overtime $0 $27,000 $27.000 TOTAL EXPENDITURE $12,9771 $56,1531 $69,130 Reason for ADorooriation/Extension Revenue reflects unbudgeted monies to be received. Expenditures represent matching grant revenue and the increased cost of vetting staff. Pre-employment screening requirements and costs have expanded - the typical background screening process averages $2,100, per applicant. Our office has been operating with only one deputy on the west end For the last several months and have accrued unbudgeted overtime. I Z�Z Elected O icia ent Head Signature W�' 4 �1nneJ S� TO: BOARD OF COUNTY COMMISSIONF,RS RE: Request For Budget Appropriatioh/Extension and Amendment - C" SUPERIOR COURT 001240000 Department/Fund Name Fund Number ,Date: 11/28/2017 Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 00 1240000.39700.00013 TRANSFER IN FROM FUND 131 $15,000.00 528,204.00 $43,204.00 $0.00 $0.00 $0.00 $0.00 f TOTAL EXPEND15,000.001 S28,204.001 543,204.00 $0.00 TOTAL REVENUE 1 $15,000.00 1 S28,204.001 $43,204.00 BARS #Expenditure Description Current Bud et Revision New Budget 00 1240000.51221.4 1.011 DRUG COURT CASE MANAGEMENT 515,000.00 528,204.00 $43,204.00 $0.00 $0.00 $0.00 $0.00 f TOTAL EXPEND15,000.001 S28,204.001 543,204.00 Reason for Appropriation/Extension The allocation from the Mental Health Fund for Drug Court Case Management was higher than budgeted. This appropriation will allocate the additional revenues and expenditures to pay for Case Management in 2017. Respectfully submitted. TO: BOARD OF COUNTY COMMISSIONERS Date: November 28, 2017 RE: Request for Budget Appropriation/Extension and Amendment Operating Transfers Department/Fund Name Commissioners: (mark all that apply with an "X") 001-261-000 Fund Number 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $66,550 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes HNo 71 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $577$0 $0 Reason for Appropriation/Extension (1) Transfer to cover revenue shortfall and moving expenses in WSU Cooperative Extension fund. The funds transferred will be recovered in 2018-2021 by reducing the General Fund Operating transfer to the WSU Cooperative Fund. (2) One-time funds for immunization freezer at Health Department Respectfully Submittvc�.1� ted Official�ep ment Head_SWgture BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0050 Transfer To Cooperative Extension (1) $197,600 $62,000 $259,600 59700.00.0160 Transfer to Public Health (2) $672,830 $4,550 $677,380 $0 $0 $0 TOTAL EXPENDITURE $870,4301 $66,5501 $936,980 Reason for Appropriation/Extension (1) Transfer to cover revenue shortfall and moving expenses in WSU Cooperative Extension fund. The funds transferred will be recovered in 2018-2021 by reducing the General Fund Operating transfer to the WSU Cooperative Fund. (2) One-time funds for immunization freezer at Health Department Respectfully Submittvc�.1� ted Official�ep ment Head_SWgture TO: BOARD OF JUUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Non -Departmental Department/Fund Name Date: 11/20/2017 001270000 Fund N � Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears "elocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present an. 4 t short. Therefore, I request an appropriation and budget extension in the amount ept &A e4rr61( the reason(s) outlined below. fi =. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes V( No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget Current Budget $0.00 New Budget $0.00 State Examiner $0.00 $15,000.00 $0.00 TOTAL REVENUE $0.00 $0.001 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 001270000.51423.41.001 State Examiner $45,000.00 $15,000.00 $60,000.00 001270000.51479.46.00 Risk Pool -Property Insurance $77,250.00 $23,500.00 $100,750.00 001270000.51479.46.00 Miscellaneous Claims $85,000.00 $20,000.00 $105,000.00 $0.00 $0.00 TOTAL EXPENDITURE $207,250.00 $58,500.001 $265,750.00 Reason for Appropriation/Extension The 2017 audit by the State Auditor came in somewhat higher than what was budgeted. We will budget a higher amount for 2018. 2. Our premium for property insurance came in higher and a three year premium came due this year as well. 3. Miscellaneous legal claims are coming in higher than usual in 2017. This is the second increase in this line item this year. R e tfl�lly_�ubmi ed, _, RECEIVEf NOV 2 8 2017 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/ExtdAsion Aad Amendment Cooperative Extension/YIPPEE Quilcene Aftersth941l Department/Fund Name t I3' Fund Number Date: 11/27/2017 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense — Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Q Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 389 23 00 0000 WSU Salary & Benefits Reimbursement $0.00 $2,742.56 $2,742.56 34710.00.0010 Community Boat Project-Afterschool $0.00 $19,000.00 $19,000.00 $7,540.00 $0.00 $0.00 $0.00 TOTAL EtE?'E?+IIB, $0.001 $21,742.561 $21,742.56 BARS # Expenditure Description Current Budget Revision New Budget 57123. 10.0000 Salaries and Wages $16,000.00 $2,500.00 $18,500.00 57123.10.0000 Benefits $2,200.00 $250.00 $2,450.00 57123.31.0020 Program Supplies -Community Boat Project $0.00 $7,540.00 $7,540.00 50.00 $0.00 •, $18,200.00 $10,290.00 $28,490.00 Reason for Appropriation/Extension Quilcene School District Afterschool Programing took more expenditures than expected at the beginning of the 2017 school year. We received $19000.00 for Community Boat Project-Afterschool Program for teens. $8,000 September through December and $8,000 January through June. We are expecting $4000.00 4H foundation funding for Quilcene Afterschool K-6. Rpectfuily submitted, of � TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2017 RE: Request for Budget Appropriation/Extension and Amendment Public Health Department/Fund Name Commissioners: (mark all that apply with an "X") Fund Number 127 a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,550 OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,550 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 39700.10.3650 Public Health (one -time) -CH $0 $4,550 $4,550 TOTAL REVENUE $0 $4,550 $4,550 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 56220.35.0000 Office Equipment $0 $4,550 $4,550 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $4,550 $4,550 Reason for Appropriation/Extension Immunization freezer temperatures have been unstable since August. Technicians and Facilities staff are of the opinion it is time to replace the unit since it is at least 10 years old. If not replaced before complete failure of the unit, thousands of dollars worth of vaccines will also be lost. Res ctfully Submitted, `r. Elected Official/Department Head Signature