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HomeMy WebLinkAboutPro-West & Associates - 060115oS �'. 1 I , I PROFESSIONAL SERVICES AGREEMENT FOR GIS Web and Database Upgrade THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation, hereinafter referred to as "the County", and Pro -West & Associates, Inc. (PWA), hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the County to perform GIS Professional Services. 2. Scope of Services. Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor. Time for Performance. Work under this contract shall commence upon the giving of written notice by the County to the Consultant to proceed. Consultant receipt of a Notice to Proceed shall constitute said notice. Consultant shall perform all services and provide all work product required pursuant to this agreement by December 31, 2016. 4. I'ayinent. The Consultant shall be paid by the County for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to Consultant shall not exceed $25,000 without express written modification of the agreement signed by the County. b. The consultant may submit invoices to the County once per month during the progress of the work for payment for project work completed to date including hourly and reimbursable expenses to date per Exhibit "A". Such vouchers will be checked by the County, and upon approval thereof, payment will be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this agreement and its acceptance by the County. d. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. e. The Consultant's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of Page 1 of 9 Revised 3/2/15 three (3) years after final payments. Copies shall be made available upon request. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this agreement shall be the property of the County whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Consultant's endeavors. 6. Compliance with laws. Consultant shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this agreement. 7. Indemnification. Consultant shall indemnify, defend and hold harmless the County, its officers, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorney's fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Consultant's own employees, or damage to property occasioned by a negligent act, omission or failure of the Consultant. Insurance. The Consultant shall obtain and keep in force during the terms of the Agreement, policies of insurance as follows: If and only if the Consultant employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Consultant, Worker's Compensation Insurance in an amount or amounts that are not less than the required statutory minimum(s) as established by the State of Washington or the state or province where the Consultant is located. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non -owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the COUNTY named as an additional insured in connection with the CONSULTANT'S performance of the contract. General Commercial Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and a aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: a. Broad Form Property Damage, with no employee exclusion; b. Personal Injury Liability, including extended bodily injury; C. Broad Form Contractual/Commercial Liability — including completed operations; Page 2 of Revised 3/2/15 d. Premises — Operations Liability (M&C); e. Independent Contractors and subcontractors; f. Blanket Contractual Liability. To the extent the Consultant, or anyone acting on the Consultant's behalf in furtherance of the Scope of Work made part of this Contract or in furtherance of this Contract is licensed or regulated by the State of Washington, then the Consultant shall provide to the County proof of professional liability (errors and omissions) insurance relevant to the professional's vocation in the amount of not less than $1 million per occurrence. Such insurance coverage shall be evidenced by one of the following methods: * Certificate of Insurance; * Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this agreement. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of the contract by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. The Consultant shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all of the requirements stated herein. Failure of the Consultant to take out and/or maintain any required insurance shall not relieve The Consultant from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification. It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance. It is further agreed by the parties that insurance companies issuing the policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. It is further agreed by the parties that any and all deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Consultant. It is agreed by the parties that judgments for which the County may be liable, in excess of insured amounts provided herein, or any portion thereof, may be withheld from payment due, or to become due, to the Consultant until such time as the Consultant shall furnish Page 3 of 9 Revised 3/2/15 additional security covering such judgment as may be determined by the County. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Consultant must provide in order to comply with this Agreement. If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the Consultant refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Consultant to obtain the full text of that endorsement and forward that full text to the County. The County may, upon the Consultant's failure to comply with all provisions of this contract relating to insurance, withhold payment or compensation that would otherwise be due to the Consultant. 9. Independent Contractor. The Consultant and the County agree that the Consultant is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Consultant nor any employee of Consultant shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the County shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Page 4 of 9 Revised 3/2/15 agreement without the express written consent of the County. 13. Non -Waiver. Waiver by the County of any provision of this agreement or any time limitation provided for in this agreement shall not constitute a waiver of any other provision. 14. Termination. a. The County reserves the right to terminate this agreement at any time by giving ten (10) days written notice to the Consultant. b. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this agreement between surviving members of the Consultant and the County, if the County so chooses. 15. Notices. Notices to the County of Jefferson shall be sent to the following address: Doug Noltemeier Jefferson County Central Services PO Box 1220 1820 Jefferson Street Port Townsend, WA 98368 Notices to Consultant shall be sent to the following address: Annette M. Theroux Pro -West & Associates, Inc. 8239 State 371 NW PO Box 812 Walker, MN 56484 16. Integrated Agreement. This Agreement together with attachments or addenda, represents the entire and integrated agreement between the County and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both County and Consultant. Page 5 of 9 Revised 3/2/15 DATED this 1Se Consultant Annette Theroux rr(Ifrrre) //J-� /Zs' Date SIGNATURE PAGE day of (,(!' , 2015. COUNTY OF JEFFERSON BOARD OF CPQ MISSIONERS David SIILWan, tfiair c wAwncz- Phil Johnson, Member Kathleen Kler, Member ATTEST Approved as to f in only: Carolyn AKery David Alvarez Deputy Clerk of the Board Deputy Prosecuting Attorney Page 6 of 9 Revised 3/2/15 EXHIBIT A TASK AND COST SHEET The following Memorandum of Understanding is intended to further elaborate on Task Order 1; to describe the work processes, to paraphrase major items of contract performance, and to enumerate the responsibilities of all parties. Terminology. "Data" refers to information provided to Pro -West & Associates, Inc. by the County and interpreted into a digital format, "timely provide information" is to mean four days after request for information from County sources, "data devices" refers to equipment or medium, either mechanical, electrical, or magnetic used in or for the permanent storage of computer processed information, "data transfer medium" is to mean CD-ROM or DVD, "map information" refers to computer stored files used in the production of parcel maps as per specifications outlined in this contract, "processing" includes coordinate input, digitizing and data capture/cleanup. 2. 3. Agreement for Services. It is agreed and understood by the County (Jefferson County, Washington) and by the Professional (Pro -West & Associates, Inc.), also referred to as "PWA", that the following documents shall constitute, by reference and inclusion, the entire contract for the "Task Order 1 ". Project Representatives Doug Noltemeier Jefferson County 360 385-9148 Central Services GIS County Project Coordinator PWA Project Managers President Annette M. Theroux PWA Project 218-547-3374 Manager (ext. 108) Mr. Noltemeier will serve as the County project coordinator. This will include ensuring "Professional' receives all data and documents. He will coordinate all data collection, dissemination, application testing and quality control. Ms. Theroux will serve as the PWA Project Manager. Ms. Theroux will assist the County with issues related to data distribution between departments and to the public. Ms. Theroux will develop a project work plan to be reviewed by the County prior to beginning data migration or application development. Lisa Schaefer Parcel Data Ms. Schaefer will provide data migration supervision. 218-547-3374 Development Ms. Schaefer will be responsible for project Manager organization and quality control. Ms. Schaefer will be (ext. 120) responsible for quality assurance and inspection of the product prior to its delivery to Jefferson County. Kyle Heideman Solutions Specialist Mr. Heideman will provide application configuration and 218-547-3374 related tasks as listed in each task order. Mr. Heideman will be responsible for application planning, (ext. 128) configuration and deployment. Professional Services: If additional services are needed, the County will be notified and services will be performed at the rates listed below. Professional Services per hour Fixed Fee Schedule Category Rate Principal............................................................................................................. $135/hr GIS Senior Consultant....................................................................................... $120/hr GIS Consultant................................................................... ............................ $110/hr Page 7 of 9 Revised 3/2/15 GIS/Systems Programming Manager .......................... GIS/Systems Senior Programmer........... .................... GIS/Systems Programmer .......................................... Remote Sensing Specialist ......................................... GISSpecialist.............................................................. GIS Technician III ....................................................... GIS Technician II ........................................................ GIS Technician I ......................................................... Clerical........................................................................ Mileage........................................................................ ....................................... $120/hr ....................................... $110/hr ....................................... $100/hr ......................................... $75/hr ....................................... $100/hr ......................................... $70/hr ......................................... $60/hr ......................................... $55/hr ......................................... $40/hr Current Allowable IRS Rate/mile Jefferson County Data Migration to LGIM and ArcGIS Online Application Development Task 1 Milestones GIS Consultant GIs Specialist Total Total Cost j Hours per Task to the LGIM to Hourly Billing Rate $120 1. Develop detailed scope of work to migrate Jefferson County support Maps and Apps on ArcGIS Online and/or in-house with 1.1 Prepare and conduct a 3 hour remote meeting with key staff to review app needs and data resources. 4 @ $100 GIS features ArcGIS Server/Portal. 4 8 $ 880 1.2 Develop Scope of Work documentation 4 4 $ 400 1.3 Review Scope of Work with Jefferson County in a web meeting 1 1 2 $ 220 2. Configure Collector App for water quality monitoring 2.1 Configure app 1 1 12 12 $1,200 3. Migrate water quality data to Esri Local Government Information Model (LGIM) 3.1 Configure app 1 1 24 1 24 $2,400 4. Configure Water Quality Monitoring App (State Government) or equivalent 2.1 Configure app 16 16 $1,600 2.2 Prep, review app and knowledge transfer online meeting with County 3 3$300 Sub-total Hours and Cost 5 64 69 ........ -- $7,000 Task 2 Milestones GIs GIs Total Total Cost Consultant Specialist Hours per Task data and web maps in-house and to the 1. Determine best practices for disseminating GIS nuhlic Page 8 of Revised 3/2/15 1.1 Prepare and conduct a 2 hour remote meetings with key staff to review data infrastructure, software and hardware needs 1.2 Develop best practices document 4 3 3 16 $ 300 12 $1,680 1.3 Remote meeting to review and plan for disseminating data , 1 2 3 $ 320 2. Migrate data to LGIM to support other application 2.1 Migrate data to LGIM 1 1 24 24 $2,400 3.0 Configure Apps and Knowledge Transfer 3.1 Configure Land Use Public Notification App 30 30 $3,000 3.2 Configure Sign Inventory App 3.2 Configure Tax Parcel Viewer m3.3 Knowledge Transfer for App Configuration and data migration to the LGIM 3.4 Integrate with existing databases — Laserfiche, Tidemark, New World, PACs 30 30 $3,000 30 30 $3,000 4 4 $ 400 2 30 32 $3,240 Sub -total Hours and Cost 7 169 176 $17,340 Total Hours and Cost for Tasks 1 and 2 12 233 245 $24,340 Assumptions ■ Jefferson County GIS staff will provide data clean-up prior to data migration to LGIM. o PWA will provide documents and review data clean-up process during Task 1 timeline. • Jefferson County GIS staff will assist with tasks and participate in knowledge transfer to accelerate work timeline and augment app development, whenever possible. o Collaborative data migration and application development between PWA and Jefferson County will ensure a process that can be sustained by the County and a platform to support expansion and growth of the County's data and mapping. • The applications and data migration may change following review of needs, and development of Scope of Work and Best Practices document. PWA will review budget, tasks and County participation throughout the SOW process to ensure cost effective project planning. • Change orders will be created for any requested changes to the scope, timeline or budget. No changes will be made to the project without the written consent of Jefferson County. Page 9 of 9 Revised 3/2/15 CERTIFICATE OF LIABILITY INSURANCE DATE IMMIDDNYYY) os/2o/zals THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER First. National Insurance Services -Walker P.O. Box 520 Walker, MN 56484^ NAME; Janyce Kraker PHONE . E„tl; 218-547-3330IF_X0, N_q218-547-4721 INSURE S AFFORDING COVERAGE NAIC S INSURERA : MWCARP c/o RTW, Inc. INSURED Pro -west And Associates Inc INSURERS: INSURER C ; PO BOX 812 Walker, MN 56484 _ INSURERD : INSURERS; GENERAL AGGREGATE $ INSURERF, $ COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INISR_ LTR TYPE OF INSURANCE _ —.... — POLICY NUMBER POLICY EFF IMMJDDNYYY1 POLICY EXP IMMIJODNMYJ LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE D OCCUR EACH OCCURRENCE $ PREMISESr Esa uirenc8 $ MED EXP (Any one person) $ PERSONAL &ADV INJURY $ GEffi-AGGREGATEUMITAPPLIESPER POLICY PRO -LOC JECT OTHER GENERAL AGGREGATE $ PRODUCTS- COMPIOPAGG $ $ AUTOMOBILE LIABILITYMurritl ANY AUTO ALL OWN ED SCHEDULED AUTOS AUTOS HIRED AUTOS NON -OWNED AUTOS UL... $ tLa BODILY INJURY (Perperson) $ BODILY INJURY (Per accident) $ ll Y A $ dan $ UMBRELLA LIHB EXCESS LIAS OCCUR CLAIMS -MADE f EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIErORIPARTNERIEXECUTIVE YIN OFFICERW MBEREXCLUDED? F (Mandatoryin NHI If yes, describe under DESCRIPTION OF OPERATIONS below NIA rj MNAR-0000010822-10 136/30/2014 1,06/30/2015 X STATUTI= ER _ EL EACH ACCIDENT $ 500,000.00 El DISEASE - EA EMPLOYEE $ 500,000.00 El DISEASE -POLICY LIMIT $ 0 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IACORD 101, Additional Remarks Schedule, may be attached If more space Is required) Officers are excluded from coverage. [M=11:1II2 [of_11=111:1,e111e1=1 of-,TiLei 4q W_11Le19 Jefferson County Central Services GIS 1820 Jefferson Street. Port Townsend, WA 96368 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE / l Q O 1988-2014 ACORD CORPORATION. All rights reserved. ACO RD 25 (2014101) The ACORD name and logo are registered marks of ACORD V CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD"YYY) .� 05/20/2015 HIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS :ERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES IELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IEPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. APORTANT, If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must he endorsed. If SUBROGATION IS WAIVED, subject to Te terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the ertificate holder in lieu of such endorsrlmentlel- )DUCER AVOT KIMBERLY ROS JI PHILADELPHIA INSURANCE COMPANY A/CCNo Ext)- 443-470-7045 ONE BALA PLAZA, SUITE 100 R ss. KIMBERLY•ROSSIAPHLY.CQQ ___ BALA CYNWYD, PA 19004 INSURER(S)AFFORDING COVERAGE _ NAIC If INSURER A: PHILADELPHIA INSURANCE CO. 18058 JRED INSURER B: PRO -WEST & ASSOCIATES, INC. 8239 STATE 371 NW wsuR�c, _ P.O. BOX 812 INSURER D: WALKER, MN 56484 INSURER E: _ INSURER F: AVERAGES CERTIFICATE NUMBER: 101432 REVISION NUMBER: NDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS :ERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, :XCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. rygp �p POLICY NUMBER POLICYEFF POLICY EXP LIMITS TYPE OF INSURANCE I,__--„- --.. tMM1ODIYYYYI (MMIDDIY _Y), GENERAL LIABILITY EACH OCCURRENCE $ TTAGE7b REiJTE� COMMERCIAL GENERAL LIABILITY _PREMISES (Ea occunenea $ - CLAIMS -MADE OCCUR MED EXP (Any one rson) $ I PERSONAL & ADV INJURY $ LIMIT APPLIES PER: POLICY AUTOMOBILE LIABILITY ANY AUTO ALL NED SCHEDULED UT8UTOS NON -OWNED HIRED AUTOS AUTOS UMBRELLA LIAB _ OCCUR EXCESS LIAB CLAIMS -MADE DED., RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y I N ANY PROPRIETORIPARTNER(EXECUTIVE❑ N I A OFFICERIMEMBER EXCLUDED? (Mandatory In NH If yes, describe under OESCRIPTIOIN3_OF OPERATIONS below PHSD 1001196 1,01 /14/20151 01 / 14/201 PROFESSIONAL j ERRORS & OMISSIONS 1 ICRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) R_TIFICATE HOLDER CANCELLATION JEFFERSON COUNTY CENTRAL SERVICES GIS 1820 JEFFERSON STREET GENERAL AGGREGATE $ PRODUCTS - COMPIOPAGG $ Ea ao"OMBrd ant $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPE DAMAGE [Per I $ EACH OCCURRENCE _I' AGGREGATE $ E -L. EACH ACCIDENT _ $ E.L, DISEASE - EA EMPLOYE $ E -L DISEASE - POLICY LIMIT $ LIMIT: $2,000,000 AGGREGATE: $2,000,000 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PORT TOWNSEND, WA 96368 AUTHORIZED REPRESENTATIVE ORD 25 (2010105) Q 1988-2010 ACORD The ACORD name and logo are registered marks of ACORD All rights reserved. Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners FROM: Frank Gifford, Central Services Director DATE: June 1, 2015 RE: Professional Services Agreement — Pro -West & Associates, Inc. STATEMENT OF ISSUE: The Professional Services Agreement will allow Pro -West & Associates, Inc. to migrate Jefferson County GIS features to the LGIM to support maps and applications on ArcGIS online and or in-house with ArcGIS Server/Portal for web mapping. ANALYSIS: Entering into the Agreement will enhance GIS efficiencies and service and provide business continuity. FISCAL IMPACT: Environmental Health has a grant that will fund $7,000. The remaining cost ($18,000) will be jointly funded by Public Works and Information Services. RECOMMENDATION: Approve and sign the Professional Services Agreement with Pro -West & Associates, Inc. REVIEWED BY: 4ounty Ad i trator Date CONTRACT WITH: CONTRACT REVIEW FORM Pro -West & Associates, Inc. (Contractor) CONTRACT FOR: GIS Web & Database Upgrade COUNTY DEPARTMENT: Central Services For More Information Contact: Doug Noltemeer Contact Phone: ext. 148 RETURN TO: Renee AMOUNT: $ Revenue: Expenditure: Matching Funds Required- Source(s) of Matching Funds: Step 1: REVIEW BY RISK MAIM Review by: Date Reviewed: TERM: Through 12/31116 RETURN BY: 5/26/2015 25,000.00 PROCESS: MAPPROVED FORM Returned for revision (see comments) Comments: Exempt from Bid Process X Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Step 2: REVIEW BY PROSECUTING ATTORNEY Review by: ' r_ Date; Reviewed: ._ APPROVED AS TO FORM MReturned for revision (See comments) )0&Mment%: Step 3: DEPARTMENT MARES REVISIONS Have contractor sign appropriate number of originals. Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF Step 5: SU13MIT TO BOCC FOR APPROVAL Submit original Contract and Agenda Request Form along with 6 copies of Contract and Review Form. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be submitted to BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)