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HomeMy WebLinkAbout121817_ca08Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator DATE: December 18, 2017 SUBJECT: AGREEMENT, Amendment No. 1 re: Economic Development Services; In the Amount of an Additional $5,000 per year (2017-2019); Economic Development Council Team Jefferson STATEMENT OF ISSUE: The Board of County Commissioners approved an agreement on December 7, 2015 with Economic Development Council Team Jefferson for Economic Development Services. The original agreement allows for the County to establish a higher quarterly and total yearly compensation for the services. ANALYSIS: In May of this year the Jefferson County Commissioners acted to designate EDC Team Jefferson as the County's Associate Development Organization (ADO). EDC Team Jefferson continues to work with Jefferson County, the Port of Port Townsend and the City of Port Townsend on developing a Joint Economic Development Strategy, pursuant to the Joint Economic Development Planning Agreement adopted by the three jurisdictions in May of 2010. FISCAL IMPACT: Funds are appropriated in the 2017 and 2018 budgets. RECOMMENDATION: Approve the proposed amendment to increase the annual amount for 2017-2019. REVIEW1/1-)� /11-� Wey,ty flip Moinistrator Date AMENDMENT NO. 1 - CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES This Amendment No. 1 to the Contract for Economic Development Services is entered into by Jefferson County, a political subdivision and municipal corporation of the State of Washington, having its principal offices at P.O. Box 1220, Port Townsend, WA 98368 (hereinafter "County") and Economic Development Council Team Jefferson, a 501(c)(6) tax exempt organization designated as the Jefferson County / Washington State Department of Commerce's Associate Development Organization, registered with Washington State as a non-profit corporation and having its principal offices at 2409 Jefferson Street, Suite A; Port Townsend, WA 98368 (hereinafter "Contractor"). WHEREAS, the County and Contractor entered into a Contract for Economic Development Services on December 7, 2015 (the Contract); and WHEREAS, to further support the Economic Development Council Team Jefferson and the mission of economic development in this county, Jefferson County offered that if one or more local jurisdictions increased their annual cash contribution to the Contractor by $5,000 or more, that the County would increase its annual contribution by $5,000; and WHEREAS, in 2017, the Port of Port Townsend has increased its annual contribution from $25,000 to $30,000; WHEREAS, the County wishes to increase the County's 2017 annual contribution to the Contractor, and continue the increase annually thereafter, in each year that one or more local jurisdictions contributes $5,000 or more to the Contractor above what they had agreed to contribute as of January 1, 2017. NOW, THEREFORE, the December 7, 2015 Contract is hereby amended as follows: Section 3 of the Contract is hereby amended as follows: SECTION 3. CONTRACT REPRESENTATIVES The County and the Contractor will each have a contract representative. A party may change its representative upon providing written notice to the other party. The parties' representatives are as follows: County's Contract Supervisor Philip Morley, Jefferson County Administrator P.O. Box 1220 Port Townsend, WA 98368 pmorley&co. j efferson.wa.us (360) 385-9100 I of 3 Amendment No. 1 to Contract for Economic Development Services Contractor's Contract Representative Brian Kuh, Executive Director EDC Team Jefferson 2409 Jefferson Street, Suite A Port Townsend, WA 98368 director@a edcteamjefferson.org (360) 379-4693 2. Section 4 of the Contract is hereby amended as follows: SECTION 4. COMPENSATION 4.1 A description of the compensation to be paid to the Contractor for services under this Contract is set forth herein. 4.2 Starting no sooner than the beginning of each quarter, EDC Team Jefferson may present to the County pro -rated quarterly invoices for its services in that quarter, as follows: Contract Years $ per Quarter 4 Quarters in the Year Total $ per contract Year 2015: $ 6,250.00 2 $ 12,500 2016: $ 6,406.25 4 $ 25,625 2017-2019*: $ 6,406.25* 4 $ 25,625* * For any year 2017, 2018 and/or 2019, the County may establish higher quarterly and total yearly compensation for the services under this Contract by adoption of a line item appropriation in the County's adopted annual Budget that sets the amount for that year. In each year 2017 — 2019 that one or more local jurisdictions (the Port of Port Townsend, City of Port Townsend, Jefferson County Public Utility District, Jefferson Healthcare, or Jefferson Transit) pays EDC Team Jefferson $5,000 or more in cash above what it had committed as of January 1, 2017, for Contractor to provide general economic development services, the County will increase its Total $ per contract Year as shown above by a total of $5,000 or a higher amount as adopted as a line item in the County's Budget. 4.3 The Contractor will be paid only for work expressly authorized in the Contract. 4.4 The Contractor will not be entitled to payment for any services that were performed prior to the effective date of the Contract or after its termination, unless a provision of the Contract expressly provides otherwise. 2 of 3 Amendment No. 1 to Contract for Economic Development Services 4.5 If the Contractor fails to perform any substantial obligation, and the failure has not been cured within 10 business days following notice from the County, the County may, in its sole discretion and upon written notice to the Contractor, withhold all monies due the Contractor, without penalty, until such failure to perform is cured. All other provisions of the original Contract entered into on December 7, 2015 remain in effect. IN WITNESS WHEREOF: Jefferson County and the Contractor have signed this Amendment No. 1 on the last date noted: JEFFERSON COUNTY Kathleen Kler, Chair Attest: Carolyn Gallaway, Deputy Clerk of the Board EDC TEAM JEFFERSON Date Martin Gay, Chair 3 of 3 Date Approved as to Form Only: U-' a-114 Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney FOR ECONOMIC DEVELOPMENT SERVICES This Contract for Economic Development Services (the Contract) is entered into by Jefferson County, a political subdivision and municipal corporation of the State of Washington, having its principal offices at P.O. Box 1220, Port Townsend, WA 98368 (hereinafter "County") and Economic Development Council Team Jefferson, a 501(c)(6) tax exempt organization designated as the Jefferson County / Washington State Department of Commerce's Associate Development Organization, registered with Washington State as a non-profit corporation and having its principal offices at 2409 Jefferson Street, Suite A; Port Townsend, WA 98368 (hereinafter "Contractor"). SECTION 1. EFFECTIVE DATE OF CONTRACT The Contract is effective on July 1, 2015 and terminates on December 31, 2019, unless terminated earlier pursuant to Section 8 of this Contract. Work within the scope of work performed by Contractor beginning July 1, 2015 through execution of this Contract is hereby ratified. SECTION 2. SERVICES TO BE PROVIDED 2.1 A description of the services to be performed by the Contractor is set forth in Exhibit A: Description of Services, which is attached to the Contract and incorporated by this reference. 2.2 The Contractor agrees to provide its own labor and materials. Unless otherwise provided for in the Contract, no material, or labor will be furnished by the County. 2.3 The Contractor will perform the work specified in the Contract according to standard industry practices and in conformity with state law. 2.4 The Contractor will complete its work in a timely manner and in accordance with -the schedule agreed to by the parties. 2.5 The Contractor will confer with the County from time to time during the progress of the work. The Contractor will prepare and present status reports and other information that may be pertinent and necessary, or as may be requested by the County. SECTION 3. CONTRACT REPRESENTATIVES The County and the Contractor will each have a contract representative. A party may change its representative upon providing written notice to the other party. The parties' representatives are as follows: 1 of 13 County's Contract Supervisor Philip Morley, Jefferson County Administrator P.O. Box 1220 Port Townsend, WA 98368 pmorley�a,co. j efferson. wa.us (360) 385-9100 Contractor's Contract Representative Peter Quinn, Executive Director EDC Team Jefferson 2409 Jefferson Street, Suite A Port Townsend, WA 98368 quinn&edcteamiefferson.com (360) 379-4693 SECTION 4. COMPENSATION 4.1 A description of the compensation to be paid to the Contractor for services under this Contract is set forth herein. 4.2 Starting no sooner than the beginning of each quarter, EDC Team Jefferson may present to the County pro -rated quarterly invoices for its services in that quarter, as follows: * For any year 2017, 2018 and/or 2019, the County may establish higher quarterly and total yearly compensation for the services under this Contract by adoption of a line item appropriation in the County's adopted annual Budget that sets the amount for that year. 4.3 The Contractor will be paid only for work expressly authorized in the Contract. 4.4 The Contractor will not be entitled to payment for any services that were performed prior to the effective date of the Contract or after its termination, unless a provision of the Contract expressly provides otherwise. 4.5 If the Contractor fails to perform any substantial obligation, and the failure has not been cured within 10 business days following notice from the County, the County may, in its sole discretion and upon written notice to the Contractor, withhold all monies due the Contractor, without penalty, until such failure to perform is cured. - 2of13 SECTION 5. AMENDMENTS AND CHANGES IN WORK 5.1 In the event of any errors or omissions by the Contractor in the performance of any work required under the Contract, the Contractor will make all necessary corrections without additional compensation. All work submitted by the Contractor will be certified by the Contractor and checked by the Contractor for errors and omissions. The Contractor will continue to be responsible for the accuracy of work even after the work is accepted by the County. 5.2 In order to be effective, any Contract renewal, amendment or modification must be in writing, be signed by both parties and be attached to the Contract. Work under a renewal, an amendment or a modification may not commence until the renewal, amendment or modification has been approved by the County Commissioners and has become effective. SECTION 6. HOLD HARMLESS AND INDEMNIFICATION 6.1 Under this Contract, the County is providing funding to EDC Team Jefferson that supports EDC Team Jefferson's own mission as an Associate Development Organization, and does not assume any liability for EDC Team Jefferson's work. The Contractor will hold harmless, indemnify and defend the County, its officers, officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including reasonable costs and attorneys' fees in defense thereof, for injury, sickness, disability or death to persons or damage to property or business, caused by or arising out of the Contractor's acts, errors or omissions in the performance of the Contract. 6.2 The Contractor's obligations under these provisions include, but are not limited to, investigating, adjusting and defending all claims alleging loss from action, error or omission, or breach of any common law, statutory or other delegated duty by the Contractor, the Contractor's employees, agents or subcontractors. SECTION 7. INSURANCE 7.1 The Consultant shall obtain and keep in force during the terms of the Agreement, policies of insurance as follows: A. If and only if the Consultant employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, - partners, owners or shareholders of the Consultant, Worker's Compensation Insurance in an amount or amounts that are not less than the required statutory minimum(s) as established by the State of Washington or the state or province where the Consultant is located. B. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non -owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 3of13 each occurrence with the COUNTY named as an additional insured in connection with the CONSULTANT'S performance of the contract. C. General Commercial Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and a aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: a. Broad Form Property Damage, with no employee exclusion; b. Personal Injury Liability, including extended bodily injury; C. Broad Form Contractual/Commercial Liability — including completed operations; d. Premises — Operations Liability (M&C); e. Independent Contractors and subcontractors; f. Blanket Contractual Liability. 7.2 Miscellaneous Insurance Provisions. A. Such insurance coverage shall be evidenced by one of the following methods: • Certificate of Insurance; • Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. B. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this agreement. C. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of the contract by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. The Consultant shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all of the requirements stated herein. E. Failure of the Consultant to take out and/or maintain any required insurance shall not relieve The Consultant from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification. F. It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being 4of13 the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance. It is further agreed by the parties that insurance companies issuing the policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. It is further agreed by the parties that any and all deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Consultant. G. It is agreed by the parties that judgments for which the County may be liable, in excess of insured amounts provided herein, or any portion thereof, may be withheld from payment due, or to become due, to the Consultant until such time as the Consultant shall furnish additional security covering such judgment as may be determined by the County. H. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. I. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Consultant must provide in order to comply with this Agreement. If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the Consultant refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Consultant to obtain the full text of that endorsement and forward that full text to the County. K. The County may, upon the Consultant's failure to comply with all provisions of this contract relating to insurance, withhold payment or compensation that would otherwise be due to the Consultant. SECTION 8. TERMINATION 8.1 The County may terminate the Contract in whole or in part whenever the County determines, in its sole discretion, that such termination is in the best interests of the County. The County may terminate the Contract upon giving the Contractor 30 days' written notice, except as otherwise provided herein. In that event, the County will pay the Contractor for all costs incurred by the Contractor in performing the Contract up to the date of such notice, subject to the other provisions of the Contract. 8.2 If funding for the underlying project or matter is withdrawn, reduced or limited in any way after the Contract is signed or becomes effective, or if Contractor's designation as Associate Development Organization is terminated, the County may immediately terminate the Contract notwithstanding any other termination provision in the Contract. 5of13 Termination under this provision will be effective upon the date specified in the written notice of termination sent by County to the Contractor. No costs incurred after the effective date of the termination will be paid. 8.3 If the Contractor breaches any of its obligations under the Contract, and fails to cure the breach within 10 business days of written notice to do so by the County, the County may terminate the Contract. In that event, the County will pay the Contractor only for the costs of services accepted by the County. Upon such termination, the County, at its discretion, may obtain performance of the work elsewhere, and the Contractor will bear all costs and expenses incurred by the County in completing the work and all damages sustained by the County by reason of the Contractor's breach. SECTION 9. ASSIGNMENT, DELEGATION AND SUBCONTRACTING 9.1 The Contractor will perform under the Contract using only its bona fide employees or agents, and the obligations and duties of the Contractor under the Contract will not be assigned, delegated or subcontracted to any other person or firm without the prior express written consent of the County. 9.2 The Contractor warrants that it has not paid, nor has it agreed to pay, any company, person, partnership or firm, other than a bona fide employee working exclusively for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of the Contract. SECTION 10. INDEPENDENT CONTRACTOR 10.1 The Contractor's services will be furnished by the Contractor as an independent contractor and not as an agent, an employee or a servant of the County. The Contractor specifically has the right to direct and control Contractor's own activities in providing the agreed services in accordance with the specifications set out in the Contract. The Contractor shall perform the contracted work. Any designee shall have prior County approval to substitute for the contracted representative. 10.2 The Contractor acknowledges that the entire compensation for the Contract is set forth in the compensation provisions of the Contract and the Contractor is not entitled to any County benefits, including, but not limited to: vacation pay; holiday pay; sick leave pay; medical, dental or other insurance benefits; fringe benefits; or any other rights or - privileges afforded to Jefferson County employees. 10.3 The Contractor will have and maintain complete responsibility and control over all of its subcontractors, employees, agents and representatives. No subcontractor, employee, agent or representative of the Contractor will be or be deemed to be, or act or purport to act, as an employee, agent or representative of the County. 6of13 SECTION 11. NONDISCRIMINATION The Contractor, its assignees, delegates or subcontractors will not discriminate against any person in performance of services under this Agreement or in the selection and retention of employees or procurement of materials or supplies on the basis of age, sex, marital status, sexual orientation, religion, creed, race, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification. SECTION 12. PATENT/COPYRIGHT INFRINGEMENT The Contractor will hold harmless, indemnify and defend the County, its officers, officials, employees and agents, from and against any claimed action, cause or demand brought against the County, where such action is based on the claim that information supplied by the Contractor or subcontractor infringes any patent or copyright. The Contractor will be notified promptly in writing by the County of any notice of such claim. SECTION 13. DISPUTES Differences, disputes and disagreements between the Contractor and the County arising under or out of the Contract will be brought to the attention of the County at the earliest possible time so that the matter may be settled or other appropriate action promptly taken. Any dispute relating to the quality or acceptability of performance or compensation due the Contractor will be decided by the County Administrator. All rulings, orders, instructions and decisions of the County Administrator will be final and conclusive. SECTION 14. CONFIDENTIALITY 14.1 The Contractor, its employees, subcontractors and their employees will maintain the confidentiality of all information provided by the County or acquired by the Contractor in performance of the Contract, except upon the prior express written consent of the County or upon an order entered by a court of competent jurisdiction. The Contractor will promptly give the County Administrator written notice of any judicial proceeding seeking disclosure of such information, as well as any contacts by citizens, proponents or interested parties as to matters before the contractor. 14.2 The County is a political subdivision of the State of Washington and as such is subject to Ch. 42.56 RCW, the Public Records Act, which requires disclosure of non-exempt documents and records to a person or entity that requests such documents or records. SECTION 15. CHOICE OF LAW, JURISDICTION AND VENUE 15.1 The Contract will be construed as having been made and delivered within the State of Washington, and it is agreed by each party that the Contract will be governed by the laws of the State of Washington, both as to its interpretation and performance. 7of13 15.2 Any action of law, suit in equity or other judicial proceeding arising under or out of the Contract may be instituted and maintained only in Superior Court for Jefferson County. SECTION 16. MISCELLANEOUS 16.1 No Waiver. The parties agree that the excuse or forgiveness of performance, or waiver of any provisions of the Contract, does not constitute a waiver of such provision or future performance, or prejudice the right of the waiving party to enforce any of the provisions of the Contract at a later time. 16.2 Tax Payments. The Contractor will pay all applicable federal, state and local taxes, fees (including licensing fees) and other amounts including, but not limited to, the employer's portion of any taxes that arise from compensation owed or paid to employees, agents or representatives of the Contractor or are otherwise mandated by Title 26 U.S.C. 16.3 Personnel Removal. The Contractor agrees to remove immediately any of its subcontractors, employees, agents or representatives from assignment to perform services under the Contract upon receipt of a written request to do so from the County Administrator. 16.4 Legal Compliance. The Contractor and its subcontractors, employees, agents and representatives will comply with all applicable federal, state and local laws, rules and regulations in their performance under the Contract. The Contractor shall be entitled to seek legal advice from the Jefferson County Prosecuting Attorney or his or her designee to the extent that the Prosecuting Attorney or his or her designee can provide such legal advice in a manner consistent with the applicable rules governing a lawyer's conduct. 16.5 Records Inspection and Retention. The County may, at reasonable times, inspect the books and records of the Contractor relating to the performance of the Contract. The Contractor will retain for audit purposes all Contract -related records for at least six years after termination of the Contract. 16.6 Successors and Assigns. The County, to the extent permitted by law, and the Contractor each bind themselves, their partners, successors, executors, administrators and assigns to the other party to the Contract and to the partners, successors, administrators and assigns of such other party in respect to all covenants to the Contract. 16.7 Severability. If a court of competent jurisdiction holds any provision of the Contract to be illegal, invalid or unenforceable, in whole or in part, the validity of the remaining provisions will not be affected, and the parties' rights and obligations will be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If any provision of the Contract conflicts with any statutory provision of the State -of Washington, the provision will be deemed inoperative to the extent of the conflict or modified to conform to statutory requirements. 8of13 16.8 Entire Agreement. The parties acknowledge that the Contract is the complete expression of their agreement regarding the subject matter of the contract. Any oral or written representations or understandings not incorporated in the Contract are specifically excluded. 16.9 Notices. Any notices will be effective if personally served upon the other party or if mailed by registered or certified mail, return receipt requested, to the addresses set out in the contract representatives provision of the Contract. Notice may also be given by facsimile with the original to follow by regular mail. Notice will be deemed to be given three days following the date of mailing, or immediately if personally served. For service by facsimile, service will be effective at the beginning of the next working day. IN WITNESS WHEREOF: Jefferson County and the Contractor have signed this contract on the date noted: JEFFERSON OUNTY EDC TEAM JEFFERSON IZ7 David Sullivan, Chairman Date Martin Gay, Chair D to Attest: 21y�Xvery, Deputy Clerk of the Board 9of13 pproved as jqf orm Only: 0& - David Alvarez, Deputy Prosecuting Attorney Exhibit A EDC TEAM JEFFERSON — ADO SCOPE OF SERVICES I. PROJECT BACKGROUND & UNDERSTANDING Over the years, Team Jefferson has built a team of qualified professionals supported committed and knowledgeable volunteers that have contributed significantly to the economic successes of our community. We have been Jefferson County's designated Associate Development Organization (ADO) under RCW 43.330, since 2007. As the County's ADO, we have operated under a contract and scope of services with the Washington State Department of Commerce. Team Jefferson is collaborating with the Port of Port Townsend, Jefferson County, and the City of Port Townsend to provide ADO services in return for direct financial assistance from these sponsoring jurisdictions. EDC Team Jefferson understands the need to provide good value to the community, and to document the services it is committed to providing. Accordingly, we intend to fulfill a scope of services that adheres to the statutory requirements of Chapter 43.330 RCW, concentrating our efforts on accomplishing our core mission as an information and technical assistance center and economic development leader by: • Providing direct business assistance, including business planning, to companies who need support to stay in business, expand, or relocate to Jefferson County; and • Supporting regional economic research and planning efforts to implement target industry sector strategies and other economic development strategies, including cluster - based approaches that support increased living standards and increased direct investment in our community. This Scope of Services (see section IV, below) describes how EDC Team Jefferson will fulfill its core statutory mission as the primary partner in local economic development activities, in a manner that is broadly representative of community and economic interests. II. COMMUNICATIONS & PERFORMANCE REPORTS Team Jefferson believes that frequent, sustained, and clear communication with the sponsoring jurisdictions and the public is necessary to ensure our successful collaboration and responsiveness to community needs. We intend to continue to work together with the Port, County, and City as a team to communicate frequently and effectively. To this end, Team Jefferson will: Meet with the sponsoring jurisdictions (including the County) in committee to review and preview economic activities and the actions of the organization on no less than a semi- annual basis. Finally, and consistent with our statutory reporting requirements to the Washington State Department of Commerce, we will present and discuss with you our performance measure report once annually, demonstrating the return on investment we provide to the public. 10 of 13 III. DETAILED SCOPE OF SERVICES Task #1: Direct Business Assistance PURPOSE: The purpose of Task #1 is to ensure that Team Jefferson serves as a professional and responsive resource for the Jefferson County business community, and those wishing to join the business community. This task outlines the activities Team Jefferson will undertake in advising and assisting current and potential businesses in growing or locating their business in Jefferson County. SUBTASKS: Team Jefferson Activities will include the following: Working with the appropriate partners throughout the county, including but not limited to: Jefferson County and the City of Port Townsend; workforce development councils; the Port of Port Townsend; community and technical colleges and higher education institutions; appropriate federal, state, and local programs to facilitate the alignment of planning efforts and the seamless delivery of business support services within the entire county. 2. Providing information on state and local permitting processes, tax issues, export assistance, and other essential information for operating, expanding, or locating a business in Jefferson County and Washington State. 3. Marketing Jefferson County and Washington State as an excellent location to expand or relocate a business and positioning Washington as a globally competitive place to grow business, which may include developing and executing regional plans to attract companies from out of state. 4. Working with businesses on site location and selection assistance. 5. Providing business retention and expansion services throughout Jefferson County, including business outreach and monitoring efforts to identify and address challenges and opportunities faced by businesses. 6. Participating in economic development system -wide discussions regarding gaps in business start-up assistance in Washington. 7. Providing or facilitating the provision of export assistance through workshops or one-on- one assistance. 8. Continuing to collaborate in the development and preparation of the Joint Economic Development Strategy for Jefferson County, as follows: a. By attending all meetings as a full participating member; b. Providing technical assistance and serving as the voice of Jefferson County business during the process; and c. Supporting the efforts and outcomes of the shared strategy. 11 of 13 9. Helping to market Jefferson County as an excellent place to locate a business through the following means: a. Reputation and outreach and by being accessible to business interests; and b. Engaging with urban -based organizations to raise awareness of Jefferson County as a place to start a business (e.g., Washington Technology Industry Association (WTIA), Washington Biotechnology & Biomedical Association (WBBA),) Keirestu Forum and the Alliance of Angels). 10. Participating in economic development planning and research, as follows: a. By being the key point of contact with State departments in identifying, collecting, interpreting and disseminating relevant research and planning efforts; and. b. By providing forums and conduct focus groups with business interests to identify their needs and priorities. Prepare dynamic reports that effectively communicate them to all jurisdictions and the community at large. 11. Working collaboratively with all jurisdictions to gain and maintain adequate knowledge of available sites available and by assist businesses with site selection and development. To this end, Team Jefferson will serve as first point of contact to businesses, referring them, when appropriate to the relevant agency or jurisdiction to obtain permits and licenses. 12. Partnering with other organizations to improve business support services. To this end, Team Jefferson will work with Jefferson County Chamber of Commerce, Port Townsend Main Street, North Hood Canal Chamber of Commerce to identify activities that will be beneficial to economic growth and determine who will take the lead, with the support of all organizations. Task #2: Support for Regional Economic Research & Planning Efforts PURPOSE: The purpose of Task #2 is to engage with business, the community and all jurisdictions to develop, maintain, and interpret research and planning efforts throughout Jefferson County. SUBTASKS: Team Jefferson Activities will include the following: 1. Participating in regional planning efforts with workforce development councils involving coordinated strategies around workforce development and economic development policies and programs. Coordinating planning efforts will include, but not be limited to, assisting industry clusters in the region. 2. Work with local, state and federal efforts to provide meaningful training opportunities for business owners and prospective business owners in Jefferson County. 12 of 13 3. Collecting and reporting data as specified by the contract with the Department of Commerce ("Commerce") for statewide systemic analysis. Commerce must consult with the Washington state economic development commission in the establishment of such uniform data as is needed to conduct a statewide systemic analysis of the state's economic development programs and expenditures. In cooperation with other local, regional, and state planning efforts, Team Jefferson may provide insight into the needs of target industry clusters, business expansion plans, early detection of potential relocations or layoffs, training needs, and other appropriate economic information. 4. In conjunction with other governmental jurisdictions and institutions, participating in the development of a countywide economic development plan, consistent with the state comprehensive plan for economic development developed by the Washington state economic development commission. IV. ASSURING ALIGNMENT Upon contract approval, Team Jefferson will meet with County staff to identify forthcoming projects and initiatives to leverage their resources to accomplish the following objectives: • Delineate mutually aligned issues; • Specify individual priorities for the County; and • Identify gaps where Team Jefferson can take a role in filling. V. OUTCOMES & BENCHMARKS In addition to the tasks outlined above, Team Jefferson will submit annual quantitative information on outcomes to the County (and the other sponsoring jurisdictions) to document the public's return on investment in the program. Such outcomes and benchmarks include, but are not limited to the following: • Number of workers trained, recruited and placed in jobs; • Types of jobs and the range of compensation; • Number and types of businesses that are served; • Number of jobs created or retained; • Percentage of jobs created above county annual average wage; • Number of businesses sited; • Amount of existing and new tax revenue generated; and • Any other tangible benefits realized by the Port, County and City, and the workers, businesses and the public. The semi-annual reports to the Department of Commerce will serve as the mechanism for reporting to the County and other sponsoring jurisdictions, and satisfying the statutory requirements of both RCW 43.330.080 and 53.08.245. Nothing in this scope of work reduces the specific requirements of RCW.43.330.80 placed upon the ADO by the State of Washington and under whose jurisdiction the Economic Development Council of Jefferson County (Team Jefferson) falls. 13 of 13 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners r FROM: Philip Morley, County Administrator DATE: December 7, 2015 SUBJECT: AGREEMENT re: Economic Development Services; Economic Development Council Team Jefferson; $12,500 in 2015 and $25,625 in 2016-2019 STATEMENT OF ISSUE: Board of County Commissioners approval is requested for the enclosed Contract for Economic Development Services. The contract is with the Economic Development Council Team Jefferson, the County's sole designated Associate Development Organization. The term of the contract is 7/1/15-12/31/19. ANALYSIS: EDC Team Jefferson as the County's Associate Development Organization (ADO). The proposed Contract formalizes its scope of work consistent with RCW 43.330.080, and provides County compensation to EDC -Team Jefferson for performing as Jefferson County's ADO. The term of the contract is five years, in order to give EDC Team Jefferson financial certainty, so long as they remain the County's designated ADO. Should that ADO designation lapse, the County may immediately terminate the contract. FINANCIAL ANALYSIS: EDC Team Jefferson's prior contract payment for the first 6 months of 2016 was $12,500. This new contract would compensate Team Jefferson for the last 6 months of the year at the same rate. Sufficient funds were budgeted in 2015 for both payments this year — a $25,000 total. The recommended 2016 budget includes sufficient funds for the next full year - $25,625. Funding will need to be budgeted in the years that follow. The contract allows the BoCC to increase the funding level in 2017 or subsequent years, by adopting a line item appropriation in the County's adopted annual Budget that sets the amount for that year. EDC Team Jefferson also receives annual funding from the State Department of Commerce and the Port of Port Townsend. RECOMMENDATION: Approve execution of the proposed contract. Date CONTRACT REVIEW FORM CONTRACT WITH: EDC Team Jefferson CONTRACT FOR: Associate Development Organization Services TERM: COUNTY DEPARTMENT: For More Information Contact: Contact Phone #: RETURN TO: CAO Office in Administrator 07/01/15-12/31/19 Philia Morlev nECEO V ED (360) 385-9100 x-383 Moms RETURN BY: ASAP AMOUNT: $12,500 in'15; $25,625 in'16-`19 PROCESS: Revenue: N/A Expenditure: $12,500 in '15; $25,625 in '16-'19 Matching Funds Required: N/A Sources(s) of Matching Funds N/A Source of Funds Exempt from Bid Process Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ X Other: Sole Source as ADO Step 1: REVIEW BY M Review by: Date Reviewed: APPROVED FORM ❑ Returned for revision (See Comments) Comments Step 2: REVIEW BY PROSECUTrqCGATTCMEY Review by:/ Z Date Reviewed: _ APPROVED AS TO FORM Returned for revision (See Comments) Comments step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit originals and 9 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)