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Home My WebLink About121817_ra01Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: December 18, 2017 SUBJECT: HEARING re: Proposed 2017 Fourth Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2017 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on December 6 and 13, 2017. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 4t' quarter supplemental budget appropriations. REVIEWED BY: ip MWc G:5"l�,7 eyountdministrator Date STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners did on the 4t' day of December, 2017 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 4' day of December, 2017, set a hearing on said need for the 18' day of December, 2017, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 6 and 13, 2017 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: GENERAL FUND AMOUNT FROM 001-067-000 EMERGENCY MANAGEMENT $408 $5,842 $6,250 UNENCUMBERED SHERIFF $8,330 FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-067-000 EMERGENCY MANAGEMENT $408 $5,842 $6,250 001-180-000 SHERIFF $8,330 $47,823 $56,153 001-240-000 SUPERIOR COURT $0 $28,204 $28,204 001-261-000 OPERATING TRANSFERS $66,550 $66,550 001-270-000 NON -DEPARTMENTAL $58,500 $58,500 Total General Fund $133,788 $81,869 $215,657 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 113-000-010 WSU COOP. EXT. -4H AFTER SCHOOL 127-000-010 PUBLIC HEALTH SEAL: -$11,453 $21,743 $10,290 $0 $4,550 $4,550 Total Other Funds -$11,453 $26,293 $14,840 APPROVED this 18' day of December, 2017. ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member c TO: BOARD OF COUNTY COMMISSIONERS Date: November 20, 2017 RE: Request for Budget Appropriation/Extension and Amendment Emergency Management 001-067-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") r. Please be advised that after a thorough examination of my current budget it app ar hat i e amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $408 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $5,842 BUDGET BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 52510.49.0000 Additional HLS Grant Funding contract E16-050 $46,959 $5,842 $52,801 52510.20.0000 Personnel Benefits $30,340 $0 $33,946 $0 $2,644 $0 TOTAL REVENUE $46,959 $5,842 $52,801 Reason for Appropriation/Extension REVENUE: Additional grant funding provided through Homeland Security R2 Council for Vulnerable Populations Conference and public education. EXPENDITURES: Medical Benefit under budgeted in 2017 budget; unexpected equipment maintenance on repeaters and antennaes. Respectfully Submitted, Elected Official/Department He ignature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52510.20.0000 Personnel Benefits $30,340 $3,606 $33,946 52510.48.0010 Equipment Maintenance $6,500 $2,644 $9,144 $0 $0 $0 TOTAL EXPENDITURE $36,8401 $6,250 $43,090 Reason for Appropriation/Extension REVENUE: Additional grant funding provided through Homeland Security R2 Council for Vulnerable Populations Conference and public education. EXPENDITURES: Medical Benefit under budgeted in 2017 budget; unexpected equipment maintenance on repeaters and antennaes. Respectfully Submitted, Elected Official/Department He ignature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Sheriffs Office DepartmenUFund Name Commissioners: (mark all that apply with an "X") Date: November 20, 2017 Fund Number 1180000 Fx Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $56,153 F7 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8 Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of $47,823 Keason Tor A r0 dation/Lxtension Revenue reflects unbudgeted monies to be received. Expenditures represent matching grant revenue and the increased cost of vetting staff. Pre-employment screening requirements and costs have expanded - the typical background screening process averages $2,100, per applicant. Our office has been operating with only one deputy on the west end for the last several months and have accrued unbudgeted overtime i Respectful 7b;mitt Z Elected Official/Depaitment Head Signature i BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 001180000.342.10.00.0250 SSN Incentive $0 $2,000 $2.000 001180000.342.36.00.0210 Reimburse Jail Nurse Mental Health $0 $12.718 $12,718 001180000.333.20.60.0000 WTSC Traffic Safety $0 $2.000 $2,000 001180000.346.90.00.0000 Project Lifesaver Equipment grant $1.750 $4.105 $5,855 001180000.333.97.06.0000 IStonegarden Overtime $0 $27,000 $27,000 TOTAL REVENUE $1,750 $47,823 $97,396 Keason Tor A r0 dation/Lxtension Revenue reflects unbudgeted monies to be received. Expenditures represent matching grant revenue and the increased cost of vetting staff. Pre-employment screening requirements and costs have expanded - the typical background screening process averages $2,100, per applicant. Our office has been operating with only one deputy on the west end for the last several months and have accrued unbudgeted overtime i Respectful 7b;mitt Z Elected Official/Depaitment Head Signature i BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 001180000.52110.41.0010 Pre-employment screening $6,000 $17,000 $23,000 001180000.52127.10.0500 Overtime $5,227 $8,048 $13,275 001180000.56900.34.0000 Project Lifesaver Equipment $1,750 $4,105 $5,855 001180000.52122.10.0500 Stonegarden Overtime 1 $0 $27,000 $27,000 TOTAL EXPENDITURE $12,977 $56,153 $69,130 Keason Tor A r0 dation/Lxtension Revenue reflects unbudgeted monies to be received. Expenditures represent matching grant revenue and the increased cost of vetting staff. Pre-employment screening requirements and costs have expanded - the typical background screening process averages $2,100, per applicant. Our office has been operating with only one deputy on the west end for the last several months and have accrued unbudgeted overtime i Respectful 7b;mitt Z Elected Official/Depaitment Head Signature (10 �d �I1a8�1'1 Anne. S NOV 28 2017 TO: BOARD OF COUNTY COMMISSIONERS fl* Date: 11/28!2017 RE: Request For Budget Appropriation/Extension and Amendment`' UNTY SUPERIOR COURT 001240000 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, l request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Evpense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore,. I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 001240000.39700.00013a TRANSFER IN FROM FUND 131 $15,000.00 ; S28.204.00 $43,204.00 $0.00 $0.00 $0.00 TOTAL REVENUE $15,000.00 S28,204.00 $43,204.00 BARS # Expenditure Description Current Budget Revision New Budget 00124000051221.41.011 DRUG COURT CASE F $15,000.00 S28.204.00 $43,204.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $15,000.001 $28,204.00 $43,204.00 Reason for Appropriation/Extension The allocation from the Mental Health Fund for Drug Court Case Management was higher than budgeted. This appropriation will allocate the additional revenues and expenditures to pay for Case Management in 2017. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: November 28, 2017 RE: Request for Budget Appropriation/Extension and Amendment Operating Transfers 001-261-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $66,550 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED $0 $0 $0 TOTAL REVENUE 1 $0 $0 $0 Keason for (1) Transfer to cover revenue shortfall and moving expenses in WSU Cooperative Extension fund. The funds transferred will be recovered in 2018-2021 by reducing the General Fund Operating transfer to the WSU Cooperative Fund. (2) One-time funds for immunization freezer at Health Department R!/ e5pectfully_Submi � ted Offici 7ep mentture BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0050 Transfer To Cooperative Extension 1 $197,600 $62,000 $259,600 59700.00.0160 Transfer to Public Health 2 $672,830 $4,550 $677,380 $0 $0 $0 TOTAL EXPENDITUREJ $870,430 $66,5501 $936,980 Keason for (1) Transfer to cover revenue shortfall and moving expenses in WSU Cooperative Extension fund. The funds transferred will be recovered in 2018-2021 by reducing the General Fund Operating transfer to the WSU Cooperative Fund. (2) One-time funds for immunization freezer at Health Department R!/ e5pectfully_Submi � ted Offici 7ep mentture TO: BOARD OF JUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Non -Departmental Department/Fund Name Date: 11/20/2017 001270000 Fund N � ' ■., Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears th,a�- a Moi&l lllocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find tlt TY short. Therefore, I request an appropriation and budget extension in the amount reflected below for this rr VIAi* the reason(s) outlined below. 7 !k� r7 77 CZ ✓❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00- $0.00 TOTAL REVENUE $0.00 $0.001 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 001270000.51423.41.001 State Examiner $45,000.00 $15,000.00 $60,000.00 001270000.51479.46.00 Risk Pool -Property Insurance $77,250.00 $23,500.00 $100,750.00 001270000.51479.46.00 Miscellaneous Claims $85,000.00 $20,000.00 $105,000.00 $0.00 $0.00 TOTAL EXPENDITURE $207,250.00 $58,500.00 $265,750.00 Reason for Appropriation/Extension 1. The 2017 audit by the State Auditor came in somewhat higher than what was budgeted. We will budget a higher amount for 2018. 2. Our premium for property insurance came in higher and a three year premium came due this year as well. 3. Miscellaneous legal claims are coming in higher than usual in 2017. This is the second increase in this line item this year. Respectfully submitted, NOV 2 g 2017 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Cooperative Extension/YIPPEE Quilcene Afterschool 113 Department/Fund Name Fund Number Date: 11/27/2017 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Ed Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 389 23 00 0000 WSU Salary & Benefits Reimbursement $0.00 $2,742.56 $2,742.56 34710.00.0010 Community Boat Project-Afterschool $0.00 $19,000.00 $19,000.00 $2,200.00 $250.00 $2,450.00 $0.00 Program Supplies -Community Boat Project $0.00 $7,540.00 $0.00 TOTAL RGt'E\L1G $0.001 S21,742.561 $21,742.56 BARS # Expenditure Description Current Budget Revision New Budget 57123.10.0000 Salaries and Wages $16,000.00 $2,500.00 $18,500.00 57123.10.0000 Benefits $2,200.00 $250.00 $2,450.00 57123.31.0020 Program Supplies -Community Boat Project $0.00 $7,540.00 $7,540.00 $0.00 $0.00 T-OTAJ4 $18,200.00 $10,290.00 $28,490.00 Reason for Appropriation/Extension Quilcene School District Afterschool Programing took more expenditures than expected at the beginning of the 2017 school year. We received $19000.00 for Community Boat Project-Afterschool Program for teens. $8,000 September through December and $8,000 January through June. We are expecting $4000.00 4H foundation funding for Quilcene Afterschool K-6. R spectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2017 RE: Request for Budget Appropriation/Extension and Amendment Public Health Department/Fund Name Commissioners: (mark all that apply with an "X") Fund Number 127 FK Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,550— 1 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes RX No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,550 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 39700.10.3650 Public Health one-time -CH $0 $4,550 $4,550 TOTAL REVENUE $0 $4,550 $4,550 BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 56220.35.0000 Office Equipment $0 $4,550 $4,550 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $4,55011 4,550 $4,550 Reason for Appropriation/Extension Immunization freezer temperatures have been unstable since August. Technicians and Facilities staff are of the opinion it is time to replace the unit since it is at least 10 years old. If not replaced before complete failure of the unit, thousands of dollars worth of vaccines will also be lost. /Respctfully Submitted, Elected Official/Department Head Signature