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HomeMy WebLinkAboutM021902District No. 1 Commissioner: Dan Titterness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: Charles Saddler Deputy County Administrator: David Goldsmith Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Week of February 19, 2002 The meeting was called to order by Chairman Richard Wojt. Commissioners Dan Titterness and Glen Huntingford were both present. APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of the week of January 14, 2002 as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. The Board met in Executive Session from 8:15 a.m. to 8:59 a.m. with the Deputy Prosecuting Attorney, County Administrator, Director of Community Development and Natural Resources Manager regarding actual litigation. CO UNTYADMINISTRA TOR BRIEFING SESSION: Environmental Health Director Larry Fay advised the Board that the report from the Fee Review Advisory Committee has not been finalized yet and will not be available for next week's agenda. County Administrator Charles Saddler reported that WSAC has asked that the Commissioners call their State Representatives in support of House Bill 2676 with the Hatfield Amendment. PUBLIC COMMENT PERIOD: The following comments were made: Why is Nelson' s Landing Road, a County road, closed to through traffic?; Why doesn't the County widen Nelson's Landing Road?; Does Nelson's Landing Road meet the minimum standards for a County road?; tax dollars pay for that road; the Port Townsend Chamber of Commerce does not support the Hood Canal Bridge project mitigation option that was voted on at the last RTPO meeting (a ferry from South Point to Port Gamble) because the economic impact to Port Townsend and Jefferson County is significant; the vote needs to be reconsidered and other options explored; and the February 5, 2002 memo from A1 Scalfthat addressed the interlocal agreement with the City was sarcastic and distressing. Page 1 Commissioners Meeting Minutes: Week of February 19, 2002 Nelson's Landing Road: County Engineer Bob Turpin explained for the Board and the public that the County passed a resolution closing Nelson's Landing Road to through traffic. The Public Works Department researched building a by-pass for the South Discovery Road construction project which the residents of the area felt would be too expensive. They also researched using Nelson's Landing Road as a detour but it is a very sub-standard road. The citizens at the meetings on this project didn't want the County to spend the money to make a detour. A $500 fine can be imposed on anyone using the road other than local residents. Public Works has asked the Sheriff's Office to monitor the use of the road, but they also asked that people not be ticketed If the traffic on that road increases to a certain level they will consider malting the road one way and usingflaggers to control traffic from 7 a.m. to 5 p.m. At this point the Sheriff has only issued warning tickets. The closure is scheduled through April and the contractor has until April 16 to finish the project. Public Works looked at numerous alternatives and this was the most practical. The people that live on this road don't want a huge increase in traffic. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Tittemess moved to adopt and approve all of the items on the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Provision of Juvenile Detention Facilities; Juvenile and Family Court Services; Kitsap County 2. AGREEMENT No. 2110-80384, Amendment #1 re: Read Only Access to Support Enforcement Management System (SEMS); Jefferson County Superior Court; Washington State Department of Social and Health Services (DSHS), Division of Child Support (DCS) 3. AGREEMENT No. AL-01-17 re: Acquisition of Cotton Property for Chimacum Creek Beach Park; Jefferson County Public Works; Washington State Department of Natural Resources (DNR), Aquatic Resources Division 4. Request for Waiver of Tipping Fee at County Transfer Station for Groups Participating in the First, All-Volunteer, "Duckabush Round-up" to Clean Debris in the Duckabush River Area of the Olympic Canal Tracts in Brinnon; Jefferson County Health and Human Services 5. Reappoint Person to Serve a Four (4) Year Term on the Jefferson County Ferry Advisory Committee; Term Expires 01/16/06; Tim Caldwell 6. Reappoint Person to Serve a Two (2) Year Term of the Tri Area Community Center Board of Directors; Term Expires 3/4/04; Will Gariss Page 2 Commissioners Meeting Minutes: Week of February 19, 2002 AGREEMENT No. s02-63000-080 re: Review of the Comprehensive Plan and Unified Development Code (UDC) for Consistency and Compliance with the Growth Management Act (GMA); Jefferson County Department of Community Development; Washington State Department of Community Trade and Economic Development: Charles Saddler advised that this agreement provides $75,000 in funding over the next two years for the Comprehensive Plan update. This won't be enough money to do the work and if the County chooses not to accept the funding, the work will still have to be done. Commissioner Huntingford suggested that a letter be sent to the State asking for the total amount of money the County will need for the update. Commissioner Titterness added that the letter should advise the State that this is an unfunded mandate and they will be billed for any costs over $75,000. Commissioner Huntingford moved to approve the contract with the amendment that the State will be billed for any costs over $75,000. Chairman Wojt seconded the motion. Commissioner Huntingford asked if the Board has considered the amount of time spent on planning and the on-going costs of the Comprehensive Plan and update? Right now the financial situation in the State and the County is critical. He asked if it is right to keep spending money on planning when law and justice and health issues are being put aside? Commissioner Titterness agreed to some extent. He feels that this planning has become an absurd priority in the County, but it is mandated by State law. This contract is for an inadequate amount of money and the State should be billed for the difference. The Chair called for the vote on the motion. Commissioner Titterness and Chairman Wojt voted for the motion. Commissioner Huntingford voted against the motion. The motion carried. Discussion re: Interlocal Agreement Regarding Major Industrial Developments (MIDS): Chairman Wojt asked if the City of Port Townsend's draft interlocal agreement meets all the needs from the last discussion between the City and the County? Deputy Prosecuting Attorney David Alvarez advised that it comes close. He then reviewed the changes that he has discussed with City Attorney John Watts: * The City will discuss a 10 day notice (instead ofthel4 days that is in the document) before a pre-application meeting. * Any project under 40 acres won't be treated as an MID. Charles Saddler stated that County and City agree on the 40 acre minimum If the City says they can't accommodate an industrial project of less than 40 acres, the project will be forwarded to the County to work through the County's siting requirements. * The City is willing to revisit the MID process every 5 years or when 2 MIDs have been approved, instead of 5 years and 5 MIDS. * The City is concerned that the Development Agreement would be reviewed by the Hearing Examiner. * The Interlocal Agreement does not need to be incorporated in the UDC. Page 3 Commissioners Meeting Minutes: Week of February 19, 2002 The conditional use criteria by the Hearing Examiner includes the "number of jobs" per acre. Commissioner Titterness suggested that the wording be "employment per acre that is consistent for the industry involved." Commissioner Huntingford moved to make these changes in the Interlocal agreement and return it to the City for review: 40 acre minimum for an MID; update in 5 years or when 5 MIDs have been reviewed; an updated flow chart; and an employment level per acre that is consistent with the norms for that industry. Commissioner Titterness seconded the motion which carried by a unanimous vote. Discussion re: Sea Water Intrusion: Deputy County Administrator David Goldsmith reported that several staff members went to Olympia to talk with the State Departments about the range of options that are available to the County regarding sea water intrusion. The Department of Ecology will not do anything for the County. They reviewed the Island and Tacoma/Pierce Counties salt water intrusion programs that deal with these issues through the Health Board and the Health Officer. The State Department of Health will not regulate smaller systems unless it is a requirement in the County's Consolidated Water System Plan. The Hearings Board only reviewed the salt water intrusion portion of the UDC. The County plans to develop a process to deal with the salt water intrusion issue utilizing the UDC, the Health Board, and the CWSP. Dave Christensen, Natural Resources Manager, advised that because sea water intrusion is not a health issue, there are concerns about using the Health Officer and Health Board. The changes will be grouped together in a water policy. The Board needs to decide if this is the route that the County wants to take instead of mediation because the amount of time that mediation will take also is a concern. Review of Planning Commission's Recommendations re: Brinnon Sub Area Plan: Josh Peters, Associate Planner, advised that the Department of Community Development recommendation was submitted with the draft sub-area plan. The Subarea Plan and the UDC changes were approved by the Planning Commission on January 16, 2002. There are minority reports from the Planning Commission in the packet. Commissioner Titterness said that the staff recommendation is that the Board schedule a hearing. He wants to be sure when this project is complete that every opportunity has been given for all interested citizens to present their opinion. He then moved to schedule a hearing on this document at the earliest possible date. Commissioner Huntingford seconded the motion and suggested that the hearing be held in Brinnon in the evening. The Chair called for a vote on the motion. The motion carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of February 19, 2002 Discussion re: Central Financial Systems Replacement Program Request for Proposals (RFP's): Deputy County Administrator Gary Rowe advised that the Request for Proposals (RFP) is for the replacement of the central financial systems for the County. The AS400 mid range computer is past its life cycle and needs to be replaced. A complete evaluation will be done to see if it is financially prudent to consider a new system that will carry the County into the future and handle the new types of business (e- commerce.) Once the RFP responses are back, a decision will have to be made. The expected price range is between $500,000 to $1 million dollars. There are several different applications being reviewed. Anne Sears, Consultant, reported on the task force that reviewed the options for upgrading this system and agreed that an RFP is the best way to proceed. Gary Rowe further explained that the Treasurer and Assessor cooperatively manage the taxing programs (assessment and collection) and these systems are not part of the RFP. There are costs associated with the way the County does business, and the expectation is for savings in these costs. MEETING ADJOURNED SEAL: ATTEST: Loma Delaney, CMC (~ Clerk of the Board JEFFERSON COUNTY ._ OMMISS:p, ERS Dan Tittemess, Member Glen Hun~' Page 5