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HomeMy WebLinkAbout010218_cbs01co 0V S's District No. 1 Commissioner: Kate Dean 4�gS�N coGfp� District No. 2 Commissioner: David W. Sullivan 4 District No. 3 Commissioner: Kathleen Kler ;A ti �� County Administrator: Philip Morley Clerk of the Board: Erin Lundgren IN 0 NG�0 MINUTES Week of September 5, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual: 1) Thanked the Commissioners for upgrading Courthouse security; 2) Stated that someone overheard City Council members talking about getting rid of poor people to make room for rich people; 3) Stated the importance of high paying jobs and low income housing and provided ideas how to make that happen; 4) Commented on a proposed motel in Discovery Bay; and 5) Stated he does not like Jefferson County's attitude against businesses; • An individual: 1) Commented on a net pen in Canada that was damaged, causing the release of farmed fish into the surrounding waters; 2) Proposed that Jefferson County become a Charter County; and 3) Suggested that the Black Point Kettle Ponds be preserved and a visitor center be established at the site; • An individual stated he is an employee of Security Services Northwest (SSNW) and commented on a public comment last week regarding gunfire from SSNW. He stated that SSNW conducted no shooting the day in question and noted that not every gun shot in Discovery Bay is coming from their business; • An individual commented on the wildfires; and • An individual commented on President Donald Trump's Administration revoking the Deferred Action for Childhood Arrivals (DACA). APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Lease of Johnston Building for 4-H After School/Community Boat Project; In the Amount of $1,200; Jefferson County Extension, Washington State University (WSU); Wade and Lisa Johnston 2. AGREEMENT re: Buoy Maintenance in South Port Townsend Bay; Jefferson County Marine Resources Committee (MRC); In the Amount not to exceed $2,000; Jefferson County Extension, Washington State University (WSU); Marine Surveys & Assessments Page 1 Commissioners Meeting Minutes of September 5 2017FIV 3. AGREEMENT NO. IAA18121 re: BECCA Programs and Services to Include At Risk Youth -' (ARY), Child in Need of Services (CHINS) and Truancy; In the Amount of $29,998; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts (AOC) 4. AGREEMENT NO. IAA18085 re: Court Appointed Special Advocates (CASA) Guardian ad Litem Programs; In the Amount of $41,530; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts (AOC) 5. AGREEMENT NO. ICA18031 re: Family and Juvenile Court Improvement Plan (FJCIP); In the Amount of $14,420; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts (AOC) 6. AGREEMENT re: Quilcene Solid Waste Drop Box Site Improvements, Project No. 401 594 1984; In the Amount of $180,829.91; Jefferson County Public Works; Robert Coultas General Contracting 7. AGREEMENT NO. 2087 CDIP re: Breast, Cervical and Colon Health Program Services; In the Amount of $500; Jefferson County Public Health; Public Health Seattle and King County 8. AGREEMENT re: Human Growth and Development HIV/AIDS Education; In the Amount of $7,128.85; Jefferson County Public Health; Chimacum School District 9. AGREEMENT re: Medical Group Provider Services to Bill and Collect for Clinic Services Provided to Health Net Clients; Fee for Service with a 2017 Total Projected Insurance Collection of $50,189.46; Jefferson County Public Health; Health Net Federal Services, LLC 10. AGREEMENT NO. C1800029 re: Pollution Prevention Assistance for Technical Assistance and Education Outreach; In the Amount of $169,348.83; Jefferson County Public Health; Washington State Department of Ecology 11. Payment of Jefferson County Vouchers/Warrants Dated August 28, 2017 Totaling $245,047.54 COMMISSIONERS BRIEFING SESSION. The Commissioners discussed the following: Calendar Coordination: • The Commissioners reviewed their meeting schedules Miscellaneous Items: • Behavioral Health Organization; possible letter will be discussed at a later date The meeting was recessed at 10:01 a.m. and reconvened at 1:35 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Skokomish; estuary map distributed Government to Government meeting Animal Responsibility Code; reviewing agreement with Humane Society Page 2 Commissioners Meeting Minutes of September 5, 2017Ito County Administrator's evaluation; seeking the assistance of the Central Services Director for help with the evaluation process Marijuana legalization impacts Washington State Association of Counties Committees: o Legislative Steering Committee; Commissioner Dean is interested effective November, 2017 o Timber: Madam Chair Kler is interested in keeping o Federal Issues: Commissioner Dean is interested. She will research and possibly apply o Domestic: Madam Chair Kler is interested and will apply • Homeless Shelter/Olympic Community Action Program • Request for Proposals; Homelessness • Rural Development • 2018 Budget • Housing Finance Commission; Summary of Washington State Housing Legislation publication • Impact of tourism rental on residential housing inventory • Northwest Maritime Center • Total Compensation Study; update Calendar Coordination: • The Commissioners shared their meeting schedules APPOINTMENT re: Commissioner Dean to serve on the Washington State Legislative Steering Committee: Madam Chair Kler moved to appoint Commissioner Dean to be the Jefferson County Legislative Steering Committee representative which includes attending the convention in November 2017 and serving through 2018. Commissioner Sullivan seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:44 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 3 coNr ov Ss District No. 1 Commissioner: Kate Dean 4�4,SON CO�f�� District No. 2 Commissioner: David W. Sullivan 41 District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren `gS�jNG`S0 MINUTES Week of September 11, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. MOMENT of SILENCE: Madam Chair Kler called for a moment of silence on the 16th anniversary of the 9/11 attacks on America. She called for unity. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual stated she is opposed to a proposed shooting range near her farm near Old Tarboo Lake Road; • An individual stated that the removal of an old railroad track is to blame for releasing hydrogen sulfide into the waters, killing all the oysters in the area; • Two individuals commented on the Pleasant Harbor Master Planned Resort. One individual commented on the water and chemicals needed to operate a golf course and one individual urged the Commissioners to attend Colonization Training and hire a scientist to address the concerns of the Port Gamble S'Klallam Tribe; • A representative with Washington State University explained the benefits of installing the proposed Rain Garden at Chetzemoka Park. He noted they are hoping to install another one near Kivley Center in Port Hadlock; • An individual commented on upcoming informational workshops by Homes Now to educate the public on Prop 1: Home Opportunity Fund Levy; • An individual reminded the Commissioners of the rules when speaking about Prop 1 Levy, and noted the Board placed it on the ballot even when the many comments received were against the levy by a ratio of 4 to 1; and • An employee with Security Services Northwest (SSNW) stated that the President and Vice President of SSNW met with residents in the Tarboo area and are continuing to work with the County to see if the area is feasible for relocating their business. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 37-17 re: Designating Applicant Agents for the Washington Hazard Mitigation Program for Snow Creek Culvert Replacement Project No. 17 Page 1 Commissioners Meeting Minutes of September 11, 2017, 2. AGREEMENT re: Transitional Housing for Individuals with Substance Abuse Disorders and/or Mental Health Issues; In the Amount of $40,000; Jefferson County Public Health; Olympic Community Action Programs (OlyCAP) 3. AGREEMENT, Amendment No. 1 re: Mental Health Services for Young Children; An Additional Amount of $38,010 for a Total of $70,125; Jefferson County Public Health; Jumping Mouse Children's Center 4. AGREEMENT, Interlocal re: Installation of Chetzemoka Rain Garden, MRC 2016-17 Grant; No Dollar Amount; Jefferson County Washington State University Cooperative Extension; City of Port Townsend 5. AGREEMENT, Interlocal re: Sequim Bay -Dungeness Watershed Clean Water District Pollution Identification and Correction Plan Project; In the Amount of $6,457; Jefferson County Washington State University Cooperative Extension; Clallam County 6. BID AWARD re: Total Compensation Study; Amount not to Exceed $41,570; Cabot Dow Associates, Inc. 7. Payment of Jefferson County Vouchers/Warrants Dated August 30, 2017 Totaling $17,724.38 8. Payment of Jefferson County Payroll Warrants Dated September 5, 2017 Totaling $843,798.10; Dated September 5, 2017 Totaling $475,364.93 and A/P Warrants Done by Payroll Dated September 4, 2017 Totaling $342,464.40 COMMISSIONERS BRIEFING SESSION. The Commissioners discussed the following: Calendar Coordination: • The Commissioners reviewed their meeting schedules The meeting was recessed at 9:56 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. BID OPENING re: Transfer Station Crane: Roads Maintenance Superintendent and former Fleet Services Manager Matt Stewart stated one bid was received for the replacement of a crane for the solid waste transfer station. The existing crane lasted 20 years, which was the life expectancy and has been welded a lot and it is nearing the end of its life. He anticipates the new crane will also have a 15-20 year life expectancy. He read aloud the following bid: BIDDER BID AMOUNT Crane Equipment Manufacturing Corporation, Eugene Oregon $269,317.20 Staff will review the bid and submit a recommendation for bid award to the Board at a future date. Page 2 Commissioners Meeting Minutes of September 11, 2017 the following: ' AFT �7 COMMISSIONERS BRIEFING SESSION -Continued. The Commissioners discussed Calendar Coordination: • The Commissioners reviewed their meeting schedules The meeting was recessed at 10:33 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: Central Services Director Mark McCauley filled in as Acting County Administrator during Philip Morley's absence. He reviewed the following with the Board: Miscellaneous Items: • Email security settings • County Administrator; evaluation tools discussed • PageFreezer; social media archiver • Gun Club Range • Ballot Propositions; Commissioner Sullivan distributed a document titled "Use of Public Facilities to Support or Oppose Ballot Propositions" • Government to Government staff meeting; tentative Port Gamble S' Klallam Tribal staff to staff meeting set for September 20, 2017 • Rural Development Council meeting The meeting was recessed at 2:10 p.m. and reconvened at 2:33 p.m. with all three Commissioners present. COUNTY ADMINISTRA TOR BRIEFING SESSION- Continued: Central Services Director Mark McCauley filled in as Acting County Administrator during Philip Morley's absence. He reviewed the following with the Board: Miscellaneous Items: • County Administrator; evaluation tools discussed — continued • Prop 1 ballot measure; Resolution 40-10 distributed for information purposes Page 3 Commissioners Meeting Minutes of September 11, 2017 NOTICE OF ADJOURNMENT. • Commissioner Dean moved to adjourn the meeting at 3:11 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 4 0, O0 N5� f District No. 1 Commissioner: Kate Dean 4�Q,S coG p� District No. 2 Commissioner: David W. Sullivan 41 District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren FII NG�� MINUTES Week of September 18, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • 12 individuals commented on a proposed Security Services Northwest (SSNW) gun range near the Tarboo Lake area in Quilcene; • An individual stated: 1) There is an upcoming conference on The Economics of Happiness; and 2) She is concerned that the Navy stated they have only received positive comments regarding growlers; • Two individuals commented on the Home Opportunity Fund and Prop 1; • An individual commented on the proposed PageFreezer software agreement; and • An individual commented on the gunfire coming from the current SSNW shooting facility. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. Advisory Board Reappointment re: Jefferson County Solid Waste Advisory Committee; Two (2) Year Term to Expire October 12, 2019; David Zellar, City of Port Townsend Representative 2. Payment of Jefferson County Vouchers/Warrants Dated September 11, 2017 Totaling $606,894.43 3. Payment of Jefferson County A/P Warrants Done by Payroll Dated September 6, 2017 Totaling $139,864.60 APPROVAL of MINUTES. Commissioner Dean noted a correction to the July 10, 2017 Regular Meeting minutes. On Page 4, it reads: "2) Set the November 7, 2017 General Election ballot." She would like it to read: "2) The resolution would place the property levy on the November 7, 2017 General Election ballot." Commissioner Dean moved to approve the July 10, 2017 Regular Meeting minutes as corrected and the July 17, 2017 Regular Meeting minutes as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes of September 18, 2017 DISCUSSION re: 1) RESOLUTION. Intention to Sell Surplus County Property, Gallagher House (House Only) Located in Quilcene; and 2) HEARING NOTICE. Intention to Sell Surplus County Property; Hearing Scheduled for Monday, October 16, 2017 at 10:00 a.m. in the Commissioners' Chambers: Treasurer Stacie Prada explained that recently property was purchased with a residence in Quilcene for the purpose of flood management and restoration efforts for the Big Quilcene River. The Board previously expressed desire to save the home from demolition. To sell the home, the County must declare the house surplus pursuant to Chapter 36.34 RCW. Treasurer Prada noted that since this is a more unusual surplus item, there are a lot of requirements on where it can go. She explained that the house may be sold as real property improvement only through the County surplus process. The process includes holding a public hearing on the merits of selling the property. The Board may approve a resolution to sell the property after a public hearing, and they may establish a minimum sale price per RCW 36.34.050. The sale must be held by public auction or sealed bid and awarded to the highest and best bidder that can meet the terms of sale. Treasurer Prada stated that she checked with the Municipal Research and Services Center (MRSC) who noted that per RCW 36.34.135, County property may be leased for a term not to exceed 75 years to any public housing authority or non-profit organization that has demonstrated its ability to construct or operate housing for very low-income, low-income, or moderate -income households as defined in RCW 43.63A.510 and special needs populations. Given this surplus property is for the home and not the land, and given this project must meet the terms of the grant that helped purchase the property, this option does not seem viable. Treasurer Prada explained that intergovernmental sales are allowed by means of private negotiation per RCW 36.34.130. Governmental agencies that would qualify include the City of Port Townsend, school and fire districts among others. At this time, no housing providers would qualify as governmental agencies in Jefferson County. The Commissioners, County Administrator and Treasurer Prada discussed other potential options, but noted that they may become aware of more options as the hearing process ensues. Commissioner Sullivan moved to approve RESOLUTION NO. 38-17 In the Matter of a Notice of Intention to Sell Surplus County Property. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve a HEARING NOTICE re: The Intention of Jefferson County to Sell Surplus County Property, and setting a public hearing to be held on Monday, October 16, 2017 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington. Commissioner Dean seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of September 18, 2017 The meeting was recessed at 10:09 a.m. and reconvened at 10:12 a.m. with all three Commissioners present. r 4f DISCUSSION re: AGREEMENT for Archiving Software; PageFreezer: Central Services Director Mark McCauley stated that the current content management system the County uses does not have the capability to archive social media as social media is considered a third party and content belongs to them. The Public Records Act (PRA) requires that counties maintain public records so they are available to the public on request. Website and social media content is difficult to archive and requires the use of proprietary software available in the marketplace. Failure to archive this content subjects the County to potential liability. Director McCauley explained that PageFreezer has been researched by him and his staff and they would like to be able to use their services to archive the County's web pages and social media content. Because GovQA was previously purchased, PageFreezer offered Jefferson County a discount in the subscription price. Jefferson County has a Master Contract Usage Agreement with the Washington State Department of Enterprise Services (DES) which allows the County to use contracts DES has with third parties. DES has a contract with the National Association of State Purchasing Officials ValuePoint Software Value Added Reseller which includes PageFreezer. Because of this, the County can buy the software by executing a licensing agreement without having to issue a Request for Proposals. Commissioner Dean asked about using one-way or two-way communication on social media sites. Director McCauley replied that initially they would like to authorize only one-way communication, noting that if only one-way communication is employed, it would avoid having the citizens go back and forth in comments, and forego the need to moderate and strike comments which could lead to first amendment complaints. Commissioner Sullivan added that he does not have much experience with Facebook, but that he has seen a lot of misinformation and misunderstandings posted by the public on social media sites. Director McCauley stated that until the County has a method to archive social media pages, departments will not be able to use social media. Chief Civil Deputy Prosecuting Attorney Philip Hunsucker stated that PageFreezer works well with GovQA, which is another reason that it is important. Commissioner Sullivan moved to approve AGREEMENT re: Archiving Software; In the Amount of $8,154.27; Jefferson County Central Services; PageFreezer. Commissioner Dean seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes of September 18, 2017 COMMISSIONERS BRIEFING SESSION: The Commissioners discussed the following: Miscellaneous Items: • Air BNB; vacation rentals • USDA; staff to tour Jefferson County The meeting was recessed at 10:59 a.m. and reconvened at 11:04 a.m. with all three Commissioners present. EXECUTIVE SESSION.- An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. with the Acting County Administrator, Community Development Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:04 a.m. to 12:25 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 12:25 p.m. and reconvened at 1:36 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: Central Services Director Mark McCauley filled in as Acting County Administrator during Philip Morley's absence. He reviewed the following with the Board: Calendar Coordination: • The Commissioners reviewed their meeting schedules Miscellaneous Items: • GovQA; kickoff for new software program • Home Opportunity Fund Levy • County Administrator; evaluation tools discussed • Mental Health Advisory Board meeting Page 4 't Commissioners Meeting Minutes of September 18, 2017 i 41: NOTICE OF ADJOURNMENT. Commissioner Dean moved to adjourn the meeting at 2:33 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 5 co ov ON W ti �C tr �`SFII NG� District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren,, ., ' t It tt MINUTES Week of September 25, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • 7 individuals commented on a proposed Security Services Northwest (SSNW) gun range near the Tarboo Lake area in Quilcene; • An individual: 1) Urged the Commissioners and those in attendance to report political sign defacements; and 2) Reminded Commissioner Sullivan to not speak for the entire County when talking about the Prop 1 ballot measure; • An individual commented on Republicans and their plans for healthcare; • Two individuals commented on the vision the past Jefferson County Democrat Commissioners had when they were in office; • The owner of SSNW introduced his new full-time legal counsel and that person introduced himself and gave a list of his credentials; • An individual commented on the role of the Board of County Commissioners and reminded the Commissioners not to be intimidated by threats, real or implied; and • An individual commented on the group "Homes Now" and their work to support the Home Opportunity Fund and Prop 1. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to delete Item No. 6 and approve the remaining items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 39-17 re: HEARING NOTICE: 2017 Third Quarter Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, October 9, 2017 at 10:00 a.m. in the Commissioners Chambers 2. RESOLUTION NO. 40-17 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal ($2,500 Value or Less) 3. AGREEMENT, Interagency re: Data Sharing for Evaluation and Updating the Economic Development Element of the Comprehensive Plan; No Dollar Amount; Jefferson County Department of Community Development; Washington Employment Security Department 4. AGREEMENT, Change Order No. 1 re: Center Road Overlay, Phase 5, M.P. 0.00- M.P. 2.26, County Project No. 18019270, County Road No. 931507; Additional Amount of $17,709.24 for a Total Amount of $698,812.12; Jefferson County Public Works; Lakeside Industries, Inc. Page 1 Commissioners Meeting Minutes of September 25, 2017 5. AGREEMENT re: Provide Residents with Disabilities Accessible Community Development Projects; In the Amount of $45,791.01; Jefferson County Public Health; Washington State Employment Security Department 6. AGREEMENT NO. WQALG-2018-JeCoPH-00006 re: Lake Anderson Management Plan Water Quality Algae Control Program; In the Amount of $66,667; Jefferson County Public Health; Washington State Department of Ecology (DELETED) 7. AGREEMENT re: Facilitation Services for the Jefferson County Mental Health/Substance Abuse Advisory Committee's Retreat; In the Amount of $3,858.87; Jefferson County Public Health; Triangle Associates 8. AGREEMENT re: Provide Case Management Services for Jefferson County Jail Inmates Affected by Substance Use Disorder and Mental Health Issues; In the Amount of $20,123; Jefferson County Public Health; Discovery Behavioral Healthcare 9. AGREEMENT re: Transitional Housing Services; In the Amount of $20,000; Jefferson County Public Health; Discovery Behavioral Healthcare 10. AGREEMENT re: Total Compensation Study; Amount not to Exceed $41,570; Jefferson County Administrator; Cabot Dow Associates, Inc. 11. Advisory Board Reappointment re: Jefferson County Solid Waste Advisory Committee (SWAC); Two (2) Year Term to Expire October 12, 2019; Barton Kale, Citizen -at -Large Representative 12. Payment of Jefferson County Vouchers/Warrants Dated September 18, 2017 Totaling $724,676.29 13. Payment of Jefferson County Payroll Warrants Dated September 20, 2017 Totaling $75,993.07 and A/P Warrants Done by Payroll Dated September 20, 2017 Totaling $16,825.96 APPROVAL OF MINUTES. Commissioner Sullivan moved to approve the Regular Meeting minutes of July 24, 2017 as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:50 a.m. and reconvened at 9:56 a.m. with all three Commissioners present. DISCUSSION re: Possible Amendment to Ordinance No. 11-1208-08 to Modify Chimacum No Shooting Area Boundaries: Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker gave a presentation regarding a possible amendment to the Chimacum No Shooting Zone. Chief Civil DPA Hunsucker explained that the map outlining the boundaries attached to Ordinance No. 11-1208-08 may not accurately show the boundary of the No Shooting Zone. He reviewed with the Commissioners where the state regulates tidelands and the County regulates up to that point. Written language controls over the map if there is a discrepancy. He outlined the regulations, boundaries and proposed modification for the Chimacum Creek area in question and answered questions from the Commissioners. He Commissioner Sullivan moved to direct Chief Civil DPA Hunsucker to draft an ordinance for the Commissioners to review. A public hearing on the ordinance will be held at a later date. Commissioner Dean seconded the motion which carried by a unanimous vote. Page 2 g A PRAF6, Commissioners Meetin Minutes of September 25, 2017PC, EXECUTIVE SESSION- postponed: An Executive Session was scheduled from 10:15 a.m. to 11:00 a.m. with the County Administrator, Department of Community Development Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The meeting was paused for the Executive Session at 10:18 a.m., however, not all parties were present. The regular meeting was resumed at 10:27 a.m. The meeting was recessed at 10:27 a.m. and reconvened at 10:32 a.m. with all three Commissioners present. EXECUTIVE SESSION. An Executive Session was scheduled from 10:15 a.m. to 11:00 a.m. with the County Administrator, Department of Community Development Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:33 a.m. to 11:01 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:01 a.m. and reconvened at 11:08 a.m. with all three Commissioners present. UPDATE re: Washington Counties Risk Pool: County Administrator Philip Morley introduced Washington Counties Risk Pool (WCRP) Executive Director Derek Bryan and stated that Mr. Bryan does a great job at WCRP and he is appreciative of the services they provide. WCRP's assets total $46,849,889 and liabilities total $28,998,959. They are focused on target -based funding, rate stability, prudent investing, regulatory compliance and funding for the future. Jefferson County's total insured value is $72,812,510, Cost per $100 equals $0.12351 and 2016-2017 Assessment is $89,929.00. Mr. Bryan gave a multi-year review of claims, statistics, program goals, member services and future planning. Commissioner Sullivan excused himself from the meeting at 11:48 a.m. The meeting was recessed at 11:57 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. Page 3 K-W.V71, Commissioners Meeting Minutes of September 25, 2017 EXECUTIVE SESSION.- An Executive Session was scheduled from 1:30 p.m. to 1:50 p.m. with the County Administrator, Prosecuting Attorney and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 1:33 p.m. to 2:25 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 2:26 p.m. and reconvened at 2:31 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: Calendar Coordination: • The Commissioners reviewed their meeting schedules Miscellaneous Items: • Port Hadlock Sewer; timeline • USDA; tour of Jefferson County • Sheriff staffing; Animal Control Officer promoted to Corrections Sergeant, leaving vacancy • Prosecutor's Office; unresolved staffing issue • Settlement agreements; potential agreements may be reached • Growth Management Act • County website; Commissioner Dean to work on making the Commissioners' page more user-friendly • Charging ports for the Commissioners' Chambers for their tablets • Department of Community Development; process for routing comments received • Consent Agenda Item No. 6 re: AGREEMENT NO. WQALG-2018-JeCoPH-00006 re: Lake Anderson Management Plan Water Quality Algae Control Program; Commissioner Sullivan will follow-up with Environmental Health staff with questions. This item will appear on the following week's Consent Agenda. Page 4 Commissioners Meeting Minutes of September 25, 2017 NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 5