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Home My WebLink AboutM091817o" coMss SON coG�p� S IINU District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of September 18, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • 12 individuals commented on a proposed Security Services Northwest (SSNW) gun range near the Tarboo Lake area in Quilcene; • An individual stated: 1) There is an upcoming conference on The Economics of Happiness; and 2) She is concerned that the Navy stated they have only received positive comments regarding growlers; • Two individuals commented on the Home Opportunity Fund and Prop 1; • An individual commented on the proposed PageFreezer software agreement; and • An individual commented on the gunfire coming from the current SSNW shooting facility. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. Advisory Board Reappointment re: Jefferson County Solid Waste Advisory Committee; Two (2) Year Term to Expire October 12, 2019; David Zellar, City of Port Townsend Representative 2. Payment of Jefferson County Vouchers/Warrants Dated September 11, 2017 Totaling $606,894.43 3. Payment of Jefferson County A/P Warrants Done by Payroll Dated September 6, 2017 Totaling $139,864.60 APPROVAL of MINUTES: Commissioner Dean noted a correction to the July 10, 2017 Regular Meeting minutes. On Page 4, it reads: "2) Set the November 7, 2017 General Election ballot." She would like it to read: "2) The resolution would place the property levy on the November 7, 2017 General Election ballot." Commissioner Dean moved to approve the July 10, 2017 Regular Meeting minutes as corrected and the July 17, 2017 Regular Meeting minutes as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes of September 18, 2017 KE DISCUSSION re: 1) RESOLUTION. Intention to Sell Surplus County Property, Gallagher House (House Only) Located in Quilcene; and 2) HEARING NOTICE. Intention to Sell Surplus County Property, Hearing Scheduled for Monday, October 16, 2017 at 10:00 a.m. in the Commissioners' Chambers: Treasurer Stacie Prada explained that recently property was purchased with a residence in Quilcene for the purpose of flood management and restoration efforts for the Big Quilcene River. The Board previously expressed desire to save the home from demolition. To sell the home, the County must declare the house surplus pursuant to Chapter 36.34 RCW. Treasurer Prada noted that since this is a more unusual surplus item, there are a lot of requirements on where it can go. She explained that the house may be sold as real property improvement only through the County surplus process. The process includes holding a public hearing on the merits of selling the property. The Board may approve a resolution to sell the property after a public hearing, and they may establish a minimum sale price per RCW 36.34.050. The sale must be held by public auction or sealed bid and awarded to the highest and best bidder that can meet the terms of sale. Treasurer Prada stated that she checked with the Municipal Research and Services Center (MRSC) who noted that per RCW 36.34.135, County property may be leased for a term not to exceed 75 years to any public housing authority or non-profit organization that has demonstrated its ability to construct or operate housing for very low-income, low-income, or moderate -income households as defined in RCW 43.63A.510 and special needs populations. Given this surplus property is for the home and not the land, and given this project must meet the terms of the grant that helped purchase the property, this option does not seem viable. Treasurer Prada explained that intergovernmental sales are allowed by means of private negotiation per RCW 36.34.130. Governmental agencies that would qualify include the City of Port Townsend, school and fire districts among others. At this time, no housing providers would qualify as governmental agencies in Jefferson County. The Commissioners, County Administrator and Treasurer Prada discussed other potential options, but noted that they may become aware of more options as the hearing process ensues. Commissioner Sullivan moved to approve RESOLUTION NO. 38-17 In the Matter of a Notice of Intention to Sell Surplus County Property. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve a HEARING NOTICE re: The Intention of Jefferson County to Sell Surplus County Property, and setting a public hearing to be held on Monday, October 16, 2017 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington. Commissioner Dean seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of September 18, 2017 The meeting was recessed at 10:09 a.m. and reconvened at 10:12 a.m. with all three Commissioners present. DISCUSSION re: AGREEMENT for Archiving Software; PageFreezer: Central Services Director Mark McCauley stated that the current content management system the County uses does not have the capability to archive social media as social media is considered a third party and content belongs to them. The Public Records Act (PRA) requires that counties maintain public records so they are available to the public on request. Website and social media content is difficult to archive and requires the use of proprietary software available in the marketplace. Failure to archive this content subjects the County to potential liability. Director McCauley explained that PageFreezer has been researched by him and his staff and they would like to be able to use their services to archive the County's web pages and social media content. Because GovQA was previously purchased, PageFreezer offered Jefferson County a discount in the subscription price. Jefferson County has a Master Contract Usage Agreement with the Washington State Department of Enterprise Services (DES) which allows the County to use contracts DES has with third parties. DES has a contract with the National Association of State Purchasing Officials ValuePoint Software Value Added Reseller which includes PageFreezer. Because of this, the County can buy the software by executing a licensing agreement without having to issue a Request for Proposals. Commissioner Dean asked about using one-way or two-way communication on social media sites. Director McCauley replied that initially they would like to authorize only one-way communication, noting that if only one-way communication is employed, it would avoid having the citizens go back and forth in comments, and forego the need to moderate and strike comments which could lead to first amendment complaints. Commissioner Sullivan added that he does not have much experience with Facebook, but that he has seen a lot of misinformation and misunderstandings posted by the public on social media sites. Director McCauley stated that until the County has a method to archive social media pages, departments will not be able to use social media. Chief Civil Deputy Prosecuting Attorney Philip Hunsucker stated that PageFreezer works well with GovQA, which is another reason that it is important. Commissioner Sullivan moved to approve AGREEMENT re: Archiving Software; In the Amount of $8,154.27; Jefferson County Central Services; PageFreezer. Commissioner Dean seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes of September 18, 2017 COMMISSIONERS BRIEFING SESSION. The Commissioners discussed the following: Miscellaneous Items: Air BNB; vacation rentals USDA; staff to tour Jefferson County The meeting was recessed at 10:59 a.m. and reconvened at 11:04 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. with the Acting County Administrator, Community Development Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:04 a.m. to 12:25 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 12:25 p.m. and reconvened at 1:36 p.m. with all three Commissioners present. COUNTY ADMINISTRA TOR BRIEFING SESSION: Central Services Director Mark McCauley filled in as Acting County Administrator during Philip Morley's absence. He reviewed the following with the Board: Calendar Coordination: • The Commissioners reviewed their meeting schedules Miscellaneous Items: • GovQA; kickoff for new software program • Home Opportunity Fund Levy • County Administrator; evaluation tools discussed • Mental Health Advisory Board meeting Page 4 Commissioners Meeting Minutes of September 18, 2017 NOTICE OF ADJOURNMENT. • Commissioner Dean moved to adjourn the meeting at 2:33 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: �n ATTEST: Carolyn allaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS v\ Kathleen Kler Chair Davi Su i em er 1� � Kate bean, Member Page 5