HomeMy WebLinkAbout012218_ra01Regular Agenda
10:00 a.m.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: January 22, 2018
SUBJECT: HEARING re: Emergency Supplemental 2017 Budget
Appropriation/Extension for the Emergency Management Department
STATEMENT OF ISSUE:
The Emergency Management Department has requested an emergency appropriation/extension
to their 2017 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the
proposed budget changes.
ANALYSIS:
These budget changes are intended to address necessary expenditures of the requesting
department. The Hearing Notice will be published in the Leader on January 10, 2018.
FISCAL IMPACT:
Request: $6,000 (see attached request)
RECOMMENDATION:
Hear public testimony and consider approval of a resolution to adopt the emergency
supplemental 2017 budget appropriation/extension.
REVIEWED BY:
'lip Mo6ey,unty ministratAdDate:
STATE OF WASHINGTON
Jefferson County
ORDER: EMERGENCY SUPPLEMENTAL 2017 }
BUDGET APPROPRIATION/EXTENSION FOR } RESOLUTION NO.
THE EMERGENCY MANAGEMENT FUND }
WHEREAS, the Jefferson County Board of Commissioners did on the 8d' day of January, 2018
declare that an emergency existed for the listed expense which is funded by additional sources which were not
anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from
fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but
unexpended monies from the prior budget year; or from fund balance; and
WHEREAS, the Jefferson County Board of Commissioners did on the 8d' day of January, 2018, set
a hearing on said emergency for the 22nd day of January, 2018, at the hour of 10:00 a.m. in the County
Commissioners' Chamber, Courthouse, Port Townsend, Washington; and
WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140
on January 10, 2018 in the official newspaper of Jefferson County; and,
WHEREAS, this being the time and place set forth for said hearing and no objection or objection
interposed.
NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that
due to there being sufficient monies available in the General Fund, that the County Auditor is hereby directed to
extend the budget of the following fund by the amount listed and per the attached request:
FUND #
FUND NAME
AMOUNT FROM
UNENCUMBERED
FUND BALANCE
REVENUE
EXPENSE
GENERAL FUND
001-067-000 1 Emergency Management $6,000
$0 $6,000
Total General Fund $6,000
$0 $6,000
APPROVED this 22nd day of January, 2018.
SEAL:
ATTEST:
Carolyn Gallaway,
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chair
Kate Dean, Member
Kathleen Kler, Member
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and 1,2, V enL,j,
Emergency Management
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: January 4, 2018
001-067-000
Fund Number
® Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$6,000
❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
TOTAL REVENUE $0 $01,
0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION
AMENDED
52510.31.0000 Office and O erating Supplies $4,225 $6,000
$10,225
$0
$0
$0
$0
TOTAL EXPENDITURE1 $4,225 $6,000
$10,225
Keason Tor ADDroDrlation/tMension
(1) Needed but unbudgeted replacement of a network printer in the Emergency Operations Center. (2) Unexpected
and unbudgeted repair costs for emergency management equipment.
Resp ctfully Submitted
Elected Official/Department Head Signature ¢
RCW 36.40.140: Emergencies subject to hearing. Page 1 of 1
RCW 36.40.140
Emergencies subject to hearing.
When a public emergency, other than such as are specifically described in RCW
36.40.180, and which could not reasonably have been foreseen at the time of making the
budget, requires the expenditure of money not provided for in the budget, the board of county
commissioners by majority vote of the commissioners at any meeting the time and place of
which all the commissioners have had reasonable notice, shall adopt and enter upon its
minutes a resolution stating the facts constituting the emergency and the estimated amount of
money required to meet it, and shall publish the same, together with a notice that a public
hearing thereon will be held at the time and place designated therein, which shall not be less
than one week after the date of publication, at which any taxpayer may appear and be heard
for or against the expenditure of money for the alleged emergency. The resolution and notice
shall be published once in the official county newspaper, or if there is none, in a legal
newspaper in the county. Upon the conclusion of the hearing, if the board of county
commissioners approves it, an order shall be made and entered upon its official minutes by a
majority vote of all the members of the board setting forth the facts constituting the
emergency, together with the amount of expenditure authorized, which order, so entered, shall
be lawful authorization to expend said amount for such purpose unless a review is applied for
within five days thereafter.
[ 1969 ex.s. c 185 § 3; 1963 c 4 § 36.40.140. Prior: 1925 ex.s. c 143 § 2, part; 1923 c 164 §
6, part; RRS § 3997-6, part.]
http://app.leg.wa.gov/RCW/default.aspx?cite=36.40.140 1/3/2018