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HomeMy WebLinkAbout020518_cbs010 O0 N -J41 District No. 1 Commissioner: Kate Dean �¢S cow r District No. 2 Commissioner: David W. Sullivan O� 4 7t District No. 3 Commissioner: Kathleen Kier k, County Administrator: Philip M Clerk of the Board: Erin Lun R �F T `gS INC,'SO MINUTES Week of October 2, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. MOMENT of SILENCE: Madam Chair Kler called for a moment of silence for the victims of a recent shooting in Las Vegas, Nevada. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Three individuals commented on a proposed Security Services Northwest (SSNW) gun range near the Tarboo Lake area in Quilcene; • Two individuals who stated they are immigrant rights advocates, are concerned about a recent contract with the Sheriff s Office they believe will assist Border Patrol in deportations of illegal immigrants; • An individual: 1) Stated he is saddened by the shooting, but anticipates things will get worse; and 2) Gave his political opinions about Republicans and Democrats; • Two individuals commented on a recent preservation of land in the Chimacum valley; • An individual stated: 1) This country has a real mental health crisis and believes more funding should go into handling the situation; and 2) He will be moving SSNW to Clallam County after 40 years of being in Jefferson County; • Two individuals commented on the history of the Board of County Commissioners' (BOCC) preamble to public comment period; and • An individual voiced concern about the BOCC Chair who stifled the right of a person speaking during hearing testimony at a recent public hearing. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed Change of Scope; Snow Creek Watershed Acquisition Conservation Futures Project; Hearing Scheduled for Monday, October 16, 2017 at 11:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse 2. RESOLUTION NO. 41-17 re: Creating a County Project Designated as Snow Creek Road M.P. 0.84 Culvert Replacement Page 1 ror Commissioners Meeting Minutes of October 2, 2017 , LTJ 3. AGREEMENT NO. C17112, Amendment No. 13 re: 2015-2017 Consolidated Contract; An Additional Amount of $66,426 for a Total of $1,299,826; Jefferson County Public Health; Washington State Department of Health 4. AGREEMENT NO. WQALG-2018-JeCoPH-00006 re: Lake Anderson Management Plan Water Quality Algae Control Program; In the Amount of $66,667; Jefferson County Public Health; Washington State Department of Ecology 5. AGREEMENT NO. 1763-96333 re: 2018-2019 Consolidated Contract; In the Amount of $124,466 for 2018 and $121,517 for 2019; Jefferson County Juvenile Services; Washington State Department of Social and Health Services COMMISSIONERS BRIEFING SESSION. • The Commissioners reported on their meeting schedules. The meeting was recessed at 9:56 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. PROCLAMATION re: Proclaiming the Week of October 2, 2017 as Mental Illness Awareness Week: National Alliance on Mental Illness members briefed the Board on their programs, progress, upcoming events and thanked the Commissioners for their support. All three Commissioners shared in reading aloud the proclamation. Commissioner Sullivan moved to approve the proclamation. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:19 a.m. and reconvened at 10:35 a.m. with all three Commissioners present. EXECUTIVE SESSION. An Executive Session was scheduled from 10:30 a.m. to 11:15 a.m. with the County Administrator, Department of Community Development Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(1) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:35 a.m. to 11:14 a.m. The Board resumed the regular meeting at 11:15 a.m. The meeting was recessed at 11:15 a.m. and reconvened at 11:33 a.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of October 2, 2017 EXECUTIVE SESSION— Continued: An Executive Session continuation was scheduled from 11:33 a.m. to 12:05 p.m. with the County Administrator, Department of Community Development Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:34 a.m. to 11:40 a.m. The Board resumed the regular meeting at 11:40 a.m. The meeting was recessed at 11:40 a.m. and reconvened at 11:49 a.m. with all three Commissioners present. EXECUTIVE SESSION— Continued. An Executive Session continuation was scheduled from 11:49 a.m. to 12:20 p.m. with the County Administrator, Department of Community Development Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:49 a.m. to 1:00 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 1:00 p.m. and reconvened at 1:34 p.m. with all three Commissioners present. 017- UPDATE re: "State of Extension, " Jefferson County Extension, Washington State University (WSU): WSU Cooperative Extension Director Laura Lewis and staff gave an annual report on WSU Extension programs including Jefferson County's Water Quality Programs, Master Gardener Programs, 4-H /Youth and Family Programs, Small Farms Intern/Farmer Education, Noxious Weed Control, gleaning/food justice and local farm to table awareness. The meeting was recessed at 2:39 p.m. and reconvened at 2:48 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Draft 2018 Jefferson County Budget; the Central Services Director and County Administrator reviewed preliminary budget requests and other budgetary items with the Board Page 3 Commissioners Meeting Minutes of October 2, 2017 ADDITIONAL BUSINESS — Special Meeting Scheduled for Wednesday, October 4, 2017 at 10:00 a.m. in the Commissioners' Chambers: Commissioner Dean moved to schedule a Special Meeting of the Board of County Commissioners for Wednesday, October 4, 2017 at 10:00 a.m. in the Commissioners' Chambers of the Jefferson County Courthouse to hold an Executive Session on potential litigation, with possible action to take place after. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: Calendar Coordination: • The Commissioners reviewed their meeting schedules NOTICE OFADJOURNMENT. Commissioner Dean moved to adjourn the meeting at 4:27 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 4 0� COMAj'S�S' SON co�12 00 ti �C r�i� District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren ',, SPECIAL MEETING MINUTES October 4, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. EXECUTIVE SESSION. An Executive Session was scheduled from 10:00 a.m. to 11:00 a.m. with the County Administrator, Community Development Director and the Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:06 a.m. to 11:49 a.m. At the conclusion of the Executive Session the Board resumed the special meeting. LETTER re: Response to Port Gamble S'Klallam Tribe's August 9, 2017 Letter: Commissioner Dean moved to authorize Madam Chair Kler and Chief Civil Deputy Prosecuting Attorney Philip Hunsucker to incorporate final edits to a letter to Port Gamble S'Klallam Tribal Chair Jeromy Sullivan in response to the Tribe's letter dated August 9, 2017. Commissioner Sullivan seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 11:50 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 1 o�� v IiS;S> District No. 1 Commissioner: Kate Dean 44'4SON COGf{j2 District No. 2 Commissioner: David W. Sullivan � L District No. 3 Commissioner: Kathleen Kler County Administrator: Philip M y Clerk of the Board: Erin Lund n `98 ING�O MINUTES Week of October 9, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Six individuals commented on activities of Security Services Northwest (SSNW) and a proposed gun range near the Tarboo Lake area in Quilcene; and • An individual: 1) Stated that County employees should always wear their identification badges; and 2) Commented that frequent Public Records Requestors should have been included in the proposed update of the Public Records Policy. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. AGREEMENT re: Develop and Implement Coordinated Tobacco, Vapor Product and Marijuana Intervention Strategies; In the Amount of $50,000; Jefferson County Public Health; Kitsap Public Health District 2. Payment of Jefferson County Vouchers/Warrants Dated October 3, 2017 Totaling $5,473.98 3. Payment of Jefferson County Payroll Warrants Dated October 5, 2017 Totaling $780,489.21 COMMISSIONERS BRIEFING SESSION. • The Commissioners reported on their meeting schedules. The meeting was recessed at 9:52 a.m. and reconvened at 10:03 a.m. with all three Commissioners present. Page 1 Commissioners Meeting Minutes of October 9, 2017 HEARING re: 31 Quarter Budget Appropriations/Extensions; Various County Departments: Central Services Director Mark McCauley gave a detailed overview of the supplemental requests as follows: FUND # FUND NAME Amount from Unencumbered Fund Balance REVENUE EXPENSE GENERAL FUND 001-021-000 ELECTIONS $3,612 $4,150 $7,762 001-060-000 COMMISSIONERS $35,000 $35,000 001-063-000 PLANNING COMMISSION $15,800 $15,800 001-068-000 COMMUNITY SERVICES $5,000 $5,000 001-080-000 DISTRICT COURT $0 $29,412 $29,412 001-180-000 SHERIFF $0 $112,210 $112,210 001-250-000 TREASURER -$213,841 $213,841 001-261-000 OPERATING TRANSFERS $414,321 $414,321 001-270-000 NON -DEPARTMENTAL $85,700 $85,700 TOTAL GENERAL FUND $345,592 $359,613 $705,205 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 128-000-010 WATER QUALITY $24,522 $24,522 135-000-010 JEFFERSON COUNTY DRUG FUND $3,100 $3,100 140-000-010 LAW LIBRARY $785 $785 148-000-010 AFFORDABLE HOUSING $70,000 $70,000 155-000-010 VETERAN'S RELIEF $10,000 $10,000 174-000-010 PARKS AND RECREATION $44,780 $24,400 $69,180 175-000-010 PARKS IMPROVEMENT FUND $10,000 $10,000 308-000-010 CONSERVATION FUTURES $61,688 $61,688 TOTAL OTHER FUNDS $224,875 $24,400 $249,275 Madam Chair Kler opened the hearing to receive public testimony. Hearing no comments, she closed the hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 42-17 re: Order of the 3rd Quarter Budget Appropriations/Extensions for Various County Departments. Commissioner Dean seconded the motion which carried by a unanimous vote. PROCLAMATION re: Month of October 2017 as Jefferson County Community Planning Month in Recognition of National Planning Month: Department of Community Development Associate Planner Joel Peterson briefed the Board on National Planning Month and the history and importance of community planning in our own County. All three Commissioners shared in reading aloud the proclamation. Commissioner Dean moved to approve the Proclamation. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:36 a.m. and reconvened at 10:42 a.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of October 9, 2017 BRIEFING re: Public Records Policy Update Progress: Public Records Administrator Ken Hugoniot, Clerk of the Board/Human Resources Manager Erin Lundgren and Chief Civil Deputy Prosecuting Attorney Philip Hunsucker briefed the Board on the status of the Public Records Policy Update and new legislation on handling Public Records Requests (PRR) and PRR logs. Commissioner Dean excused herself from the meeting at 11:31 a.m. The meeting was recessed at 12:00 p.m. and reconvened at 1:31 p.m. with Madam Chair Kler and Commissioner Sullivan present. PRESENTATION re: Update on Possible Removal of Jefferson County, Grantee, from Brown Dairy Agricultural Conservation Easement and Resource and Conservation Office (RCO) Sponsorship Obligations: Environmental Health Specialist Tami Pokorny, Executive Director of the Jefferson Land (JLT) Trust Richard Tucker, Stewardship Director for JLT Erik Kingfisher, Conservation Futures Citizens Oversight Committee (CFCOC) Chair Mary Biskup and Chief Civil Deputy Prosecuting Attorney Philip Hunsucker briefed the Board on the possible removal of Jefferson County as Grantee of the Brown Dairy Agricultural Conservation Easement. Ms. Pokorny explained the reason for the request. Environmental Public Health, in partnership with Jefferson Land Trust, requested removal of Jefferson County, as Grantee, from the Brown (now referred to as "Chimacum") Dairy Agricultural Conservation Easement. The easement is one of three acquired when the RCO Washington State Farmlands Preservation Account required the involvement of a public entity. Since that time, the requirement for a public entity has been withdrawn and the Land Trust is eligible to hold sole title to the easement and act as sole project sponsor of the associated grant agreement with RCO. A process to possibly remove the County through the approval of a draft Grant Deed is being developed that also reaffirms the County's contribution of Conservation Futures funds. Ms. Pokorny submitted a draft Grant Deed for review. Madam Chair Kler and Commissioner Sullivan stated they were in favor of placing this item on a future meeting agenda. Ms. Pokorny will brief Commissioner Dean on the presentation. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: Calendar Coordination: • The Commissioners reviewed their meeting schedules Miscellaneous Items: • 2018 Jefferson County Budget; the Central Services Director and County Administrator reviewed recent meetings and scheduled meetings with department supervisors regarding the 2018 Budget • United Good Neighbors; opportunity for County employees to contribute via payroll deductions Page 3 Commissioners Meeting Minutes of October 9, 2017 The meeting was recessed at 3:25 p.m. and reconvened at 3:38 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board: Miscellaneous Items: • 2018 Jefferson County Budget; the Central Services Director and County Administrator reviewed recent meetings and scheduled meetings with department supervisors regarding the 2018 Budget Sentinel Landscape Designation; working on concept paper Levy question; Commissioner Sullivan will follow up with the County Assessor Calendar Coordination: The Commissioners and County Administrator reviewed their meeting schedules Future Agenda Items: County Administrator Evaluation; form will be discussed NOTICE OF ADJOURNMENT. • Commissioner Sullivan moved to adjourn the meeting at 4:12 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 4 0 coM�SSf 445 ►C t�/. �`SIII NG� District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin ;Pugrc,m 71 r MINUTES Week of October 16, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Five individuals commented on Security Services Northwest (SSNW) proposed gun range near the Tarboo Lake area in Quilcene; • An individual suggested that the County place a moratorium on new shooting range permits until the issue is addressed by the Planning Commission; • An individual suggested the use of Joint Base Fort Lewis-McChord's gun range in Tacoma for weapons shooting/training; and • An individual: 1) Suggested that the Commissioners make requirements to safeguard new developments from fires; 2) Stated he will vote for Prop 1, although Brinnon, Quilcene and Tri -Area would all need 100 units to make it work; 3) Stated that Sanican permits should be allowed for more than one year; and 4) The opioid crisis is linked to the jobs and housing crisis. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Change Order No. 3 re: Rick Tollefson Memorial Trail, Phase I Project, Contract No. CRI 815, County Road No. 850100; An Additional Amount of $6,000 for a Total of $589,769.80; Jefferson County Public Works; Shold Excavating, Inc. 2. AGREEMENT, Change Order No. 1 re: Quilcene Solid Waste Drop Box Site Improvements, County Project No. 401 594 1984; Reducing the Amount by $9,029.92 for a Total of $171,799.99; Jefferson County Public Works; Coultas General Contracting 3. AGREEMENT NO. LA18019880 re: Upper Hoh Road M.P. 9.7 — M.P. 9.8 Emergency Repair Project Prospectus and Local Agency Agreement, County Project No. 18019880, Federal Aid No. ER -1601(016); In the Amount of $238,000; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 4. AGREEMENT, Amendment No. 1 re: Nurse Practitioner Services for School Based Health Centers; In the Amount of $40,500; Jefferson County Public Health; Jefferson Healthcare 5. AGREEMENT re: Individual Supported Employment; In the Amount of $126,095; Jefferson County Public Health; Skookum Corporation Contract Services Page 1 Commissioners Meeting Minutes of October 16, 2017 y 6. AGREEMENT re: Individual Supported Employment; In the Amount of $45,900; Jefferson County Public Health; Concerned Citizens 7. AGREEMENT NO. 1963-15936 re: Early Intervention Program (EIP); In the Amount of $4,025; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 8. AGREEMENT NO. 08-1214C, Amendment No. 2 re: Request to Change the Project Sponsor from Jefferson County to Jefferson Land Trust for Brown Dairy Agricultural Conservation Easement, RCO #08-1214; No Dollar Amount; Jefferson County Public Health; Washington State Recreation and Conservation Office 9. Quit Claim Deed re: Transfer of Interest from Jefferson County to Jefferson Land Trust for Chimacum Dairy Agricultural Conservation Easement (AFN 548726) Formerly Known as Brown Dairy; No Dollar Amount; Jefferson County Public Health; Jefferson Land Trust 10. Payment of Jefferson County Vouchers/Warrants Dated October 9, 2017 Totaling $1,990,374.61 11. Payment of Jefferson County A/P Warrants Done by Payroll Dated October 5, 2017 Totaling $773,843.81 APPROVAL OF MINUTES. Commissioner Dean moved to approve the Special Meeting Minutes of July 24, 2017 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. • The Commissioners reported on their meeting schedules. The meeting was recessed at 9:55 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. HEARING re: Determination to Declare Certain County Property as Surplus; Gallagher House (House Only) Located in Quilcene: Jefferson County purchased land with a residence in Quilcene for the purpose of flood management and restoration efforts for the Big Quilcene River. Originally the plan included demolition of the house after property acquisition. The Jefferson County Commissioners expressed interest in selling the house and having it moved off-site. To gift the property to a governmental agency or housing authority to sell the home, the County must first declare the house surplus pursuant to Chapter 36.34 RCW. With a determination to sell after a public hearing, the Board may also set a minimum purchase price per RCW 36.34.050. If approved, the sale must be held by public auction or sealed bid and awarded to the highest and best bidder that can meet the terms of sale. Per RCW 35.34.135, County property may be leased for a term not to exceed 75 years to any public housing authority or nonprofit organization that has demonstrated its ability to construct or operate housing for very low-income, low-income or moderate -income households as defined in RCW 43.63A.510 and special needs populations. Given this surplus property is for the home and not the land, Page 2 Commissioners Meeting Minutes of October 16 2017 and given this project must meet the terms of the grant that helped purchase the property, the Treasurer has noted that this option does not seem viable. Intergovernmental sales are allowed by means of private negation per RCW 36.34.130. Governmental agencies that would qualify include the City of Port Townsend, School and Fire Districts, among others. Further, RCW 35.83.030 or any other part of the Housing Cooperation Law in Chapter 35.83 RCW, allows the County to negotiate with the Peninsula Housing Authority similar to how we can negotiate with a governmental entity. At this time, no other local housing providers would qualify as governmental agencies in Jefferson County. If selling the property to a non-governmental agency or qualifying housing authority, it is suggested that a nominal minimum bid be set and the sale be conducted through sealed bid. The Treasurer indicated that if this method was approved by the Commissioners, that bidders should be allowed two months for research and to submit a bid to the County, have an opportunity to attend an open house to view the inside of the home, and six months to remove the house after bid award and payment. Payment will be required in cash, cashier's check or money order the day of the bid opening and bid award. Minimal revenue is expected. Proceeds from the sale of the house, less publication and sale expenses, will be returned to the funds that purchased the property, namely the Big Quilcene Flood Fund and the Recreation and Conservation Office. Treasurer Stacie Prada stated that the property in question is located at 161 Rogers Street in Quilcene. She added that the home still has life and purpose and sale of the home would not bring in much revenue, but it would save the grant the cost of demolition. Environmental Health Specialist Tamm Pokorny noted that the cost to demolish a similar home cost approximately $27,000. Madam Chair Kler opened the hearing for public testimony. Suzie Strom; Quilcene: She stated she and her boyfriend found out that the house was available and they have been looking at another derelict property in the Quilcene area. They have been looking for non - derelict houses as well, but have yet to find something in their price range. The property they are currently looking at would require the house to be torn down, it is not a viable fixer upper, but it does have a viable well and septic. They are looking to purchase it through an owner finance agreement with the current owner. As owners, they will be able to remove the house, which has asbestos. They have researched the removal of the house and learned that as owners, they would be able to remove asbestos themselves with proper permitting and paperwork as opposed to having the house removed professionally. She stated that they were given a demolition cost estimate similar to that of the Gallagher residence and added that there was a 2-3 year waiting list to do so because of demand for demolition. She stated that there are issues regarding labor in the housing industry right now, and people are booked up with building new houses and remodeling, which bring in more money. They are interested in tearing down the current home on the property and purchasing the Gallagher house and moving it. The distance between their property and the Gallagher house is 1.3 miles. She stated it would be beneficial to the County to get rid of two old houses in one swoop and would increase tax revenue to have this house fixed up. They will put together a plan in their proposal. They are currently in negotiations to purchase the land. They would much rather move a house, than experience a waiting time of 2 years to build a home from scratch. She urged the Commissioners to approve selling the home to the public. Page 3 Commissioners Meeting Minutes of October 16 2017 Hearing no further testimony, Madam Chair Kler closed the hearing. Treasurer Prada confirmed with Ms. Pokorny that the Gallagher home is asbestos free. The Commissioners and County Administrator Philip Morley discussed potential minimum bid starting amounts. Ms. Pokorny noted that the minimum bid should adequately cover advertising costs, which she estimated at $500. Commissioner Sullivan moved to approve RESOLUTION NO. 43-17 Determination to Declare Certain County Property as Surplus; Quilcene House and set the Minimum Bid at $500. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:45 a.m. and reconvened at 11:00 a.m. with all three Commissioners present. HEARING re: Public Hearing and Possible Decision Regarding a Change of Scope for the 2014 Snow Creek Watershed Acquisitions Conservation Futures Project: A special meeting of the Conservation Futures Citizen Oversight Committee (CFCOC) was held on August 10, 2017 to consider a request by the Jefferson Land Trust to change the scope of the Snow Creek Watershed Acquisitions project, originally approved for Conservation Futures funds in 2014, by substituting APN 802021005 (Barry) for one of the two original project parcels, APN 802111001 (Jenks). The original parcel is no longer available for purchase and the "new" parcel is of similar location, size and habitat characteristics. No additional Conservation Futures funds are being requested. At the Conservation Futures special meeting, the CFCOC made the following findings: 1) The County has approved the use of Conservation Futures funds to assist the Jefferson Land Trust in purchasing the Jenks property during the 2014 funding cycle to support the goal of protecting riparian and salmon habitat along Snow Creek. It entered into an agreement with the Land Trust to complete the project. 2) The Land Trust diligently pursued the purchase of the Jenks parcel but due to the decisions of the original landowner and subsequent purchaser, the purchase is no longer possible. 3) The 22 -acre Barry property recently became available for purchase. The parcel is in the same watershed as the Jenks property and is located about a half mile to the north. 4) Purchase of the Barry property will protect the identical natural resources as the Jenks property was intended to protect. The Jenks and Barry parcels are of similar size. The Barry property would be an important addition to the ongoing protection efforts of the Upper Snow Creek Preserve. 5) Funding is still available for this purchase from Resources and Conservation Office (RCO) grants along with Conservation Futures funds earmarked for the Jenks purchase. No additional County funds will be required to purchase the Barry property. A portion of the RCO funding may expire soon. 6) The RCO, which will fund 84% of the total acquisition cost, has approved amendments to allow the purchase of the Barry property. Page 4 Commissioners Meeting Minutes of October 16, 2017 7) The proposed amendment is a viable project and worthy of Conservation LV After providing answers to the standard appearance of fairness questions and the recusal of Sarah Spaeth of Jefferson Land Trust, an absolute majority of the committee voted unanimous to approve amending the project to include the Barry parcel. CFCOC Chair Lorna Smith read a statement from the committee, in support of the amendment to include the Barry parcel. Madam Chair Kier noted there is a vacation cabin on the Barry parcel and asked if there are plans for it. Jefferson Land Trust (JLT) Executive Director Sarah Spaeth stated that the cabin is considered derelict and would be demolished. Madam Chair Kier opened the hearing for public testimony. Sarah Spaeth: She stated she works for Jefferson Land Trust (JLT) and that the project speaks for itself in terms of the benefits of salmon habitat preservation in this watershed. It has been a great partnership and there is some fairly in -tact habitat in Snow Creek and they are doing their best with funding sources and partners to protect that in -tact habitat and restore it when they can. It adds to a broader effort they have been embarking on for a long time. She appreciates the thoughtfulness to which the County has considered this amendment to the original application. It is keeping with the processes that they are familiar with through the state where an alternative is presented to the original proposal, and there is thought given to it. She is hopeful that the County will approve the amendment and allow JLT to continue this work. Bruce Cowan: He stated that he is a member of the general public, he gratefully admires the process that has been gone through. He has looked through the documents and is impressed by the thoughtfulness and careful consideration. He thanked the CFCOC for their work. Hearing no further testimony, Madam Chair Kier closed the public hearing. Commissioner Dean moved to approve RESOLUTION NO. 44-17 Supplementing Resolution No. 29- 14 and No. 05-15 to Substitute Assessor's Parcel Number 802021005 for Assessor's Parcel Number 802111001 in the Snow Creek Watershed Acquisitions Conservation Futures Project. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:22 a.m. and reconvened at 1:34 p.m. with all three Commissioners present. LETTER re: Special Occasion Liquor Permit for the Hospice Foundation: Commissioner Dean moved to approve sending a letter to the Washington State Liquor and Cannabis Control Board regarding approval of a Special Occasion liquor permit for the Hospice Foundation and having Madam Chair Kier be the signer. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 5 Commissioners Meeting Minutes of October 16, 2017 COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • WSU Extension; budgeting and transition planning • 2018 Jefferson County Budget The meeting was recessed at 3:22 p.m. and reconvened at 3:27 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • WSU Extension - continued; WSU staff present • 2018 Jefferson County Budget The meeting was recessed at 2:35 p.m. and reconvened at 2:41 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • 2018 Jefferson County Budget — continued • Homeless shelter • Community Outreach Meetings • County Administrator's evaluation • Port Gamble S'Klallam Tribe; debrief • Skokomish Tribe; requesting a Government to Government meeting Calendar Coordination: • The Commissioners shared their meeting schedules Page 6 Commissioners Meeting Minutes of October 16 2017 -' NOTICE OFADJOURNMENT.• Commissioner Dean moved to adjourn the meeting at 4:31 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 7 �OINI 0� jiSs District No. 1 Commissioner: Kate Dean 4�¢SON Co�f0 District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen KI& County Administrator: Philip Morley Clerk of the Board: Erin Lund , f' E Y ,, IN 0 NG�O MINUTES Week of October 23, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Kate Dean was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • One individual commented on the proposed Chimacum Creek No Shoot Zone hearing to amend the boundaries and urged the Commissioners to approve the hearing notice; • Two individuals commented on the Pleasant Harbor Master Planned Resort development process; • An individual stated: 1) He saw an ad for gun silencers; and 2) He will vote for Prop 1 although he gave reasons why the County needs to address other issues regarding planning and seeking businesses as well; • An individual stated that Jefferson PUD approved a multi-million dollar plan to replace power meters with smart meters. He stated there is a movie called "Take back your power" that will be shown at 7:00 p.m. at the Port Townsend Community Center on October 25, 2017; • An individual: 1) Commented on the Pledge of Allegiance to the United States flag; and 2) Stated she found there are many gun ranges in a 30-60 mile radius from her home; • Two individuals commented on a proposed gun range near the Tarboo Lake area in Quilcene; and • An individual stated: 1) He is the President of Security Services Northwest (SSNW) and Fort Discovery and gave history on his businesses and the effect moving locations will have on his family and employees; and 2) The Peninsula Daily News did a great job on a story regarding his businesses and County Administrator Philip Morley has done a great job in his role. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. AGREEMENT NO. SEANWS-2017-JeCoWS-00003 re: Northwest Straits Agreement for Jefferson County Marine Resources Committee to Improve the Health of Local Marine and Nearshore Habitats; In the Amount of $74,000; Jefferson County Cooperative Extension, Washington State University; Washington State Department of Ecology 2. AGREEMENT re: Install Infiltration Drain Field at the Quilcene Community Center; In the Amount of $8,611; Jefferson County Central Services; Diggin' It, LLC 3. Advisory Board Reappointment re: Solid Waste Advisory Committee (SWAC); Two (2) Year Term to Expire November 4, 2019; District No. 1 Representative, Lisa Crosby 4. Payment of Jefferson County Vouchers/Warrants Dated October 16, 2017 Totaling $820,827.37 Page 1 Commissioners Meeting Minutes of October 23, 2017 DRAFTes,' 5. Payment of Jefferson County A/P Warrants Done by Payroll Dated October 6, 2017 Totaling $137,237.77 APPROVAL OF MINUTES. Commissioner Sullivan moved to approve the Special Meeting Minutes of July 31, 2017 and Regular Meeting Minutes of August 7, 14, 21 and 28, 2017 as presented. Madam Chair Kler seconded the motion. The motion carried. DISCUSSION re: HEARING NOTICE; Proposed Amendment to the following Jefferson County Ordinances regarding No Shooting Areas for Monday, November 6, 2017 at 10:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse: 1) Ordinance No. 02- 0416-07 Establishment of No Shooting Areas in Specifically Described Unincorporated Areas of Jefferson County; and 2) Ordinance No. I1-1208-08 Chimacum Creek No Shooting Zone: Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker briefed the Board on the proposed hearing notice to amend two County ordinances. RCW 9.41.300(2)(a) authorizes counties to enact laws and ordinances restricting the discharge of firearms "where there is a reasonable likelihood that humans, domestic animals, or property may be jeopardized." To this end, Jefferson County has previously adopted Chapter 8.50 of the Jefferson County Code (JCC) to set procedures for establishing no shooting areas and prohibitions within them, and setting boundaries for eleven no shootings areas within Jefferson County. Two ordinances are proposed: 1) A proposed ordinance to amend JCC 8.5.030 and Ordinance No. 02-0416-07 Establishment of No Shooting Areas in Specifically Described Unincorporated Areas of Jefferson County: Section 3, Prohibited; the amendment would add language that prohibits shooting into a no shooting area from outside of a no shooting area; and 2) A proposed ordinance to amend JCC 8.50.180 and Ordinance 11-1208-08 Chimacum Creek No Shooting Zone: the amendment would correct the metes and bounds and map for the Chimacum Creek No Shooting Zone to make its boundaries more readily enforceable by law enforcement, such as the Washington Department of Fish and Wildlife (WADFW) and the Jefferson County Sheriff's Office. DPA Hunsucker urged the Commissioners to approve the hearing notice and stated he will be conducting further research by communicating with WADFW on this issue. Commissioner Sullivan moved to approve a Hearing Notice setting a hearing for Monday, November 6, 2017 at 10:00 a.m. in the Commissioners' Chambers of the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington regarding the consideration of amending two Jefferson County Ordinances: 1) Ordinance No. 02-0416-07, Process for Establishing a No Shooting Area; and 2) Ordinance No. 11-1208-08, Chimacum Creek No Shooting Zone. Madam Chair Kler seconded the motion. The motion carried. Page 2 Commissioners Meeting Minutes of October 23, 2017 COMMISSIONERS BRIEFING SESSION. • The Commissioners reported on their meeting schedules. y1 The meeting was recessed at 10:02 a.m. and reconvened at 10:16 a.m. with Madam Chair Kler and Commissioner Sullivan present. COMMISSIONERS BRIEFING SESSION - Continued: The Commissioners reported on their meeting schedules. The meeting was recessed at 10:32 a.m. and reconvened at 12:02 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with Madam Chair Kler and Commissioner Sullivan present. The meeting was recessed at 1:09 p.m. and reconvened at 1:35 p.m. Madam Chair Kler and Commissioner Sullivan were present for the afternoon session. COUNTY ADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Washington State University (WSU) Extension; Director Transition Planning The meeting was recessed at 2:45 p.m. and reconvened at 2:53 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • 2018 Jefferson County Budget • Lodging Tax Advisory Committee • Hargrove Fund • Gateway Visitor Center • Olympic Discovery Trail request • Misc. Topics: • Washington State University (WSU) Extension • Budget • Finance Committee meeting • County Administrator; Evaluation • JeffCOM • Governor's Task Force on Domestic Violence; Madam Chair Kler has been appointed Page 3 Commissioners Meeting Minutes of October 23, 2017 • Lodging Tax Advisory Committee (LTAC); proposal review • Hargrove Committee; proposal review • Gateway Visitor Center • Olympic Discovery Trail; funding 0J NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:11 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Kate Dean, Member Page 4