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HomeMy WebLinkAboutM101617of COM411c, s, w��O N COGz� E f IGS III NG� District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 16, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Five individuals commented on Security Services Northwest (SSNW) proposed gun range near the Tarboo Lake area in Quilcene; • An individual suggested that the County place a moratorium on new shooting range permits until the issue is addressed by the Planning Commission; • An individual suggested the use of Joint Base Fort Lewis-McChord's gun range in Tacoma for weapons shooting/training; and • An individual: 1) Suggested that the Commissioners make requirements to safeguard new developments from fires; 2) Stated he will vote for Prop 1, although Brinnon, Quilcene and Tri -Area would all need 100 units to make it work; 3) Stated that Sanican permits should be allowed for more than one year; and 4) The opioid crisis is linked to the jobs and housing crisis. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Change Order No. 3 re: Rick Tollefson Memorial Trail, Phase I Project, Contract No. CRI 815, County Road No. 850100; An Additional Amount of $6,000 for a Total of $589,769.80; Jefferson County Public Works; Shold Excavating, Inc. 2. AGREEMENT, Change Order No. 1 re: Quilcene Solid Waste Drop Box Site Improvements, County Project No. 401 594 1984; Reducing the Amount by $9,029.92 for a Total of $171,799.99; Jefferson County Public Works; Coultas General Contracting 3. AGREEMENT NO. LA18019880 re: Upper Hoh Road M.P. 9.7 — M.P. 9.8 Emergency Repair Project Prospectus and Local Agency Agreement, County Project No. 18019880, Federal Aid No. ER -1601(016); In the Amount of $238,000; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 4. AGREEMENT, Amendment No. 1 re: Nurse Practitioner Services for School Based Health Centers; In the Amount of $40,500; Jefferson County Public Health; Jefferson Healthcare 5. AGREEMENT re: Individual Supported Employment; In the Amount of $126,095; Jefferson County Public Health; Skookum Corporation Contract Services Page 1 Commissioners Meeting Minutes of October 16, 2017 6. AGREEMENT re: Individual Supported Employment; In the Amount of $45,900; Jefferson County Public Health; Concerned Citizens 7. AGREEMENT NO. 1963-15936 re: Early Intervention Program (EIP); In the Amount of $4,025; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 8. AGREEMENT NO. 08-1214C, Amendment No. 2 re: Request to Change the Project Sponsor from Jefferson County to Jefferson Land Trust for Brown Dairy Agricultural Conservation Easement, RCO #08-1214; No Dollar Amount; Jefferson County Public Health; Washington State Recreation and Conservation Office 9. Quit Claim Deed re: Transfer of Interest from Jefferson County to Jefferson Land Trust for Chimacum Dairy Agricultural Conservation Easement (AFN 548726) Formerly Known as Brown Dairy; No Dollar Amount; Jefferson County Public Health; Jefferson Land Trust 10. Payment of Jefferson County Vouchers/Warrants Dated October 9, 2017 Totaling $1,990,374.61 11. Payment of Jefferson County A/P Warrants Done by Payroll Dated October 5, 2017 Totaling $773,843.81 APPROVAL OF MINUTES. Commissioner Dean moved to approve the Special Meeting Minutes of July 24, 2017 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:55 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. HEARING re: Determination to Declare Certain County Property as Surplus; Gallagher House (House Only) Located in Quilcene: Jefferson County purchased land with a residence in Quilcene for the purpose of flood management and restoration efforts for the Big Quilcene River. Originally the plan included demolition of the house after property acquisition. The Jefferson County Commissioners expressed interest in selling the house and having it moved off-site. To gift the property to a governmental agency or housing authority to sell the home, the County must first declare the house surplus pursuant to Chapter 36.34 RCW. With a determination to sell after a public hearing, the Board may also set a minimum purchase price per RCW 36.34.050. If approved, the sale must be held by public auction or sealed bid and awarded to the highest and best bidder that can meet the terms of sale. Per RCW 35.34.135, County property may be leased for a term not to exceed 75 years to any public housing authority or nonprofit organization that has demonstrated its ability to construct or operate housing for very low-income, low-income or moderate -income households as defined in RCW 43.63A.510 and special needs populations. Given this surplus property is for the home and not the land, Page 2 Commissioners Meeting Minutes of October 16, 2017 LTJ and given this project must meet the terms of the grant that helped purchase the property, the Treasurer has noted that this option does not seem viable. Intergovernmental sales are allowed by means of private negation per RCW 36.34.130. Governmental agencies that would qualify include the City of Port Townsend, School and Fire Districts, among others. Further, RCW 35.83.030 or any other part of the Housing Cooperation Law in Chapter 35.83 RCW, allows the County to negotiate with the Peninsula Housing Authority similar to how we can negotiate with a governmental entity. At this time, no other local housing providers would qualify as governmental agencies in Jefferson County. If selling the property to a non-governmental agency or qualifying housing authority, it is suggested that a nominal minimum bid be set and the sale be conducted through sealed bid. The Treasurer indicated that if this method was approved by the Commissioners, that bidders should be allowed two months for research and to submit a bid to the County, have an opportunity to attend an open house to view the inside of the home, and six months to remove the house after bid award and payment. Payment will be required in cash, cashier's check or money order the day of the bid opening and bid award. Minimal revenue is expected. Proceeds from the sale of the house, less publication and sale expenses, will be returned to the funds that purchased the property, namely the Big Quilcene Flood Fund and the Recreation and Conservation Office. Treasurer Stacie Prada stated that the property in question is located at 161 Rogers Street in Quilcene. She added that the home still has life and purpose and sale of the home would not bring in much revenue, but it would save the grant the cost of demolition. Environmental Health Specialist Tami Pokorny noted that the cost to demolish a similar home cost approximately $27,000. Madam Chair Kler opened the hearing for public testimony. Suzie Strom; Quilcene: She stated she and her boyfriend found out that the house was available and they have been looking at another derelict property in the Quilcene area. They have been looking for non - derelict houses as well, but have yet to find something in their price range. The property they are currently looking at would require the house to be torn down, it is not a viable fixer upper, but it does have a viable well and septic. They are looking to purchase it through an owner finance agreement with the current owner. As owners, they will be able to remove the house, which has asbestos. They have researched the removal of the house and learned that as owners, they would be able to remove asbestos themselves with proper permitting and paperwork as opposed to having the house removed professionally. She stated that they were given a demolition cost estimate similar to that of the Gallagher residence and added that there was a 2-3 year waiting list to do so because of demand for demolition. She stated that there are issues regarding labor in the housing industry right now, and people are booked up with building new houses and remodeling, which bring in more money. They are interested in tearing down the current home on the property and purchasing the Gallagher house and moving it. The distance between their property and the Gallagher house is 1.3 miles. She stated it would be beneficial to the County to get rid of two old houses in one swoop and would increase tax revenue to have this house fixed up. They will put together a plan in their proposal. They are currently in negotiations to purchase the land. They would much rather move a house, than experience a waiting time of 2 years to build a home from scratch. She urged the Commissioners to approve selling the home to the public. Page 3 Commissioners Meeting Minutes of October 16, 2017 L- J Hearing no further testimony, Madam Chair Kler closed the hearing. Treasurer Prada confirmed with Ms. Pokorny that the Gallagher home is asbestos free. The Commissioners and County Administrator Philip Morley discussed potential minimum bid starting amounts. Ms. Pokorny noted that the minimum bid should adequately cover advertising costs, which she estimated at $500. Commissioner Sullivan moved to approve RESOLUTION NO. 43-17 Determination to Declare Certain County Property as Surplus; Quilcene House and set the Minimum Bid at $500. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:45 a.m. and reconvened at 11:00 a.m. with all three Commissioners present. HEARING re: Public Hearing and Possible Decision Regarding a Change of Scope for the 2014 Snow Creek Watershed Acquisitions Conservation Futures Project: A special meeting of the Conservation Futures Citizen Oversight Committee (CFCOC) was held on August 10, 2017 to consider a request by the Jefferson Land Trust to change the scope of the Snow Creek Watershed Acquisitions project, originally approved for Conservation Futures funds in 2014, by substituting APN 802021005 (Barry) for one of the two original project parcels, APN 802111001 (Jenks). The original parcel is no longer available for purchase and the "new" parcel is of similar location, size and habitat characteristics. No additional Conservation Futures funds are being requested. At the Conservation Futures special meeting, the CFCOC made the following findings: 1) The County has approved the use of Conservation Futures funds to assist the Jefferson Land Trust in purchasing the Jenks property during the 2014 funding cycle to support the goal of protecting riparian and salmon habitat along Snow Creek. It entered into an agreement with the Land Trust to complete the project. 2) The Land Trust diligently pursued the purchase of the Jenks parcel but due to the decisions of the original landowner and subsequent purchaser, the purchase is no longer possible. 3) The 22 -acre Barry property recently became available for purchase. The parcel is in the same watershed as the Jenks property and is located about a half mile to the north. 4) Purchase of the Barry property will protect the identical natural resources as the Jenks property was intended to protect. The Jenks and Barry parcels are of similar size. The Barry property would be an important addition to the ongoing protection efforts of the Upper Snow Creek Preserve. 5) Funding is still available for this purchase from Resources and Conservation Office (RCO) grants along with Conservation Futures funds earmarked for the Jenks purchase. No additional County funds will be required to purchase the Barry property. A portion of the RCO funding may expire soon. 6) The RCO, which will fund 84% of the total acquisition cost, has approved amendments to allow the purchase of the Barry property. Page 4 Commissioners Meeting Minutes of October 16, 2017 7) The proposed amendment is a viable project and worthy of Conservation Futures funding. After providing answers to the standard appearance of fairness questions and the recusal of Sarah Spaeth of Jefferson Land Trust, an absolute majority of the committee voted unanimous to approve amending the project to include the Barry parcel. CFCOC Chair Lorna Smith read a statement from the committee, in support of the amendment to include the Barry parcel. Madam Chair Kler noted there is a vacation cabin on the Barry parcel and asked if there are plans for it. Jefferson Land Trust (JLT) Executive Director Sarah Spaeth stated that the cabin is considered derelict and would be demolished. Madam Chair Kler opened the hearing for public testimony. Sarah Spaeth: She stated she works for Jefferson Land Trust (JLT) and that the project speaks for itself in terms of the benefits of salmon habitat preservation in this watershed. It has been a great partnership and there is some fairly in -tact habitat in Snow Creek and they are doing their best with funding sources and partners to protect that in -tact habitat and restore it when they can. It adds to a broader effort they have been embarking on for a long time. She appreciates the thoughtfulness to which the County has considered this amendment to the original application. It is keeping with the processes that they are familiar with through the state where an alternative is presented to the original proposal, and there is thought given to it. She is hopeful that the County will approve the amendment and allow JLT to continue this work. Bruce Cowan: He stated that he is a member of the general public, he gratefully admires the process that has been gone through. He has looked through the documents and is impressed by the thoughtfulness and careful consideration. He thanked the CFCOC for their work. Hearing no further testimony, Madam Chair Kler closed the public hearing. Commissioner Dean moved to approve RESOLUTION NO. 44-17 Supplementing Resolution No. 29- 14 and No. 05-15 to Substitute Assessor's Parcel Number 802021005 for Assessor's Parcel Number 802111001 in the Snow Creek Watershed Acquisitions Conservation Futures Project. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:22 a.m. and reconvened at 1:34 p.m. with all three Commissioners present. LETTER re: Special Occasion Liquor Permit for the Hospice Foundation: Commissioner Dean moved to approve sending a letter to the Washington State Liquor and Cannabis Control Board regarding approval of a Special Occasion liquor permit for the Hospice Foundation and having Madam Chair Kler be the signer. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 5 Commissioners Meeting Minutes of October 16, 2017 COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • WSU Extension; budgeting and transition planning • 2018 Jefferson County Budget The meeting was recessed at 3:22 p.m. and reconvened at 3:27 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: WSU Extension - continued; WSU staff present 2018 Jefferson County Budget The meeting was recessed at 2:35 p.m. and reconvened at 2:41 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • 2018 Jefferson County Budget — continued • Homeless shelter • Community Outreach Meetings • County Administrator's evaluation • Port Gamble S'Klallam Tribe; debrief • Skokomish Tribe; requesting a Government to Government meeting Calendar Coordination: • The Commissioners shared their meeting schedules Page 6 Commissioners Meeting Minutes of October 16, 2017 40�J NOTICE OF ADJOURNMENT. Commissioner Dean moved to adjourn the meeting at 4:31 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: �a4/L ctar Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen er, Chair Davi ulIN n, e e k---' Kateean, Member Page 7