HomeMy WebLinkAbout2017 Admin Performance Measures-PlannedJefferson County Public Health – Planned Performance Measures 2017
Department Administration
[1]
PROGRAMS: Administration, Public Records Requests, Local Capacity Development Funds, Assessment
MISSION: The mission of the Administration and Finance Division is to provide excellent internal and external customer service, provide strategic budgeting with vision for
sustainable funding, and minimize the risk to the department with effective policies, procedures, and trained staff.
Goal Objective Task Performance Measure 2014 2015
2016
Projected
2017
Planned
Goal 1:
Provide
complete
financial and
administrative
support to
departments
Assure funding sources
are maximized Renew existing contracts and assist
with application process for all
grants
# total grants (federal & state) 39 56 56 57
Leverage Contracts-Professional
Service Agreements, MOU’s, for
maximum program effectiveness
# total contracts 187 188 188 188
Bill other sources; Medicaid, Private
Insurance, Clients/Customers
% of Community Health (clinic)
budget funded by fees 25.13% 22.36% 18.71% 19.55%
% of Environmental Health budget
funded by fees 30.27% 29.54% 38.91% 71.82%
Goal 2:
Conduct duties of
PH to the benefit
of other agencies
& the community
Provide services to
other agencies and
community
Supply certified birth and death
records to requesters in a timely
manner
# of certified birth certificates issued
326 443
# of certified death certificates issued
1,868 1,742
Provide
Assessment/Data
Evaluation
Collect, evaluate, and present data to
boards and committees
# of boards and committees supported
directly or indirectly 10 10 10 10
Assure response to
public record requests
Maintain admirable response system
for public records requests; replying
in a timely manner to all requests
# of public record request received 326 281 280 347
Present current PH
information and
education material to
JC residents
Maintain the department website
# of press releases posted
36 45 45 45
# of other items posted (education
material, JCPH performance
measures, misc. information, etc.)
590 625 625 625
Jefferson County Public Health – Planned Performance Measures 2017
Department Administration
[2]
Goal Objective Task Performance Measure 2014 2015
2016
Projected
2017
Planned
Goal 3:
Produce high quality
work to generate clear
outcomes Streamline existing
data, systems, and
procedures
Fully implement EMR system # of client and service data reports
generated using e-MDs 1,156 1,985 1,850 1,917
Purchase and install inventory
module to work with new EMR Pass/Fail
Purchased
Barcode
Scanners &
rec’d free
inventory
app from King County
Replaced
free
inventory
app from
King County
Fully
implement
new inventory
application
system, ASAP
Goal 5:
Standardize
community messages
from JCPH
Increase awareness
and trust in
community using
standardized logo,
letterhead, signs, and
website
Form new outreach team and
identify goals and events # of outreach activities completed 13 28 13 13
Goal 4:
Improve and
streamline grant
billing, reporting,
and tracking
Review/update the
Grants Policy and
Procedures
Maintain grant tracking
spreadsheet to monitor status of all
grants
% of grants reviewed and up to
date 100% 100% 100% 100%
Track revenue and
expense transactions
with multiple levels of
coding
Supply grant, division, and
department level reports to
managers and program leads
# of reports provided to managers
and program leads 1,404 1,270 1,440 1,440
Reduce/eliminate coding errors
# of errors resulting in coding
corrections - monthly invoices 52 19 60 20
# of errors resulting in coding
corrections - monthly payroll 64 148 200 150
# of errors resulting in coding
corrections - monthly revenue
transactions
49 29 30 30
Jefferson County Public Health – Planned Performance Measures 2017
Department Administration
[3]
Goal 6:
Assure federal/state
guidelines are met
Track grant
deliverables,
contractual agreements
Ensure all audits/reviews of
federal/state grants are passed with
no findings
# of findings 0 0 0 0
Participate in statewide conference
calls and attend training to
maintain knowledge of grant
requirements
# of webinars, conferences, and
trainings attended 26* 22 20 20
*includes conference calls
SUMMARY OF KEY FUNDING/SERVICE ISSUES FOR 2017:
Staffing changes in 2016 came with unexpected costs. The 2017 budget is dependent upon a change in the county general fund contribution, which
will provide assistance to three divisions in the department.
In 2014, a reorganization of the Department Administration occurred when three employees ended their employment. Budget restraints made it
necessary to reduce staff. Doing so created more errors in certain areas within the financial and support staff teams. In 2016, three major programs
funded by grants required approximately 100 coding corrections. This was not due to administration staff, but in order to provide adequate
documentation of appropriate use and accountability.
In order to reduce errors, continue to ensure all federal and state audits have no official findings, and provide management and program leads with
reports and other documentation necessary to track their budgets and grants, .175 FTE was added in July, 2016.