HomeMy WebLinkAbout2018 Admin PerformanceJefferson County Public Health – Planned Performance Measures 2018
Department Administration
[1]
PROGRAMS: Administration, Public Records Requests, Local Capacity Development Funds, Assessment
MISSION: The mission of the Administration and Finance Division is to provide excellent internal and external customer service, provide strategic budgeting with vision for
sustainable funding, and minimize the risk to the department with effective policies, procedures, and trained staff.
Goal Objective Task Performance Measure 2015 2016
2017
Projected
2018
Planned
Goal 1:
Provide
complete
financial and
administrative
support to
departments
Assure funding sources
are maximized Renew existing contracts and assist
with application process for all
grants
# total grants (federal & state) 56 40 40 38
Leverage Contracts-Professional
Service Agreements, MOU’s, for
maximum program effectiveness
# total contracts 188 167 167 167
Bill other sources; Medicaid, Private
Insurance, Clients/Customers
% of Community Health (clinic)
budget funded by fees 20.61% 18.33% 13.54% 14.14%
% of Environmental Health budget
funded by fees 29.54% 42.25% 76.85% 68.77%
Goal 2:
Conduct duties
of PH to the
benefit of other
agencies & the
community
Provide services to
other agencies and
community
Supply certified birth and death
records to requesters in a timely
manner
# of certified birth certificates
issued
443 384
# of certified death certificates
issued
1,742 1,671
Provide
Assessment/Data
Evaluation
Collect, evaluate, and present data
to boards and committees
# of boards and committees
supported directly or indirectly 10 8 8 8
Assure response to
public record requests
Maintain admirable response system
for public records requests; replying
in a timely manner to all requests
# of public record request received 281 188 206 197
Jefferson County Public Health – Planned Performance Measures 2018
Department Administration
[2]
Goal Objective Task Performance Measure 2015 2016
2017
Projected
2018
Planned
Goal 3:
Improve and
streamline grant
billing, reporting, and
tracking
Track revenue and
expense transactions
with multiple levels of
coding
Hold monthly finance meetings to
review financial status
% of monthly meetings held 83% 75% 92% 100%
Present financial data at monthly
general staff meeting (# of mtgs.) 3 12
% of total Public Health revenue
budget received 97.44% 110.14% 98.36% 100%
% of total Public Health expense
budget expended 99.36% 95.85% 92.95% 100%
% of total WQ revenue budget
received 68.22% 84.95% 93.87% 100%
% of total WQ expense budget
expended 56.67% 83.86% 101.60% 100%
Reduce/eliminate coding errors
# of errors resulting in coding
corrections – monthly invoices 19 79 15
# of errors resulting in coding
corrections – monthly payroll 148 293 100
# of errors resulting in coding
corrections – monthly revenue
transactions
29 57 20
Goal 4:
Standardize
community messages
from JCPH
Increase awareness
and trust in
community using
standardized logo,
letterhead, signs, and
website
Form new outreach team and
identify goals and events # of outreach activities completed 28 11 19 15
Goal 5:
Assure federal/state
guidelines are met
Track grant
deliverables,
contractual agreements
Ensure all audits/reviews of
federal/state grants are passed with
no findings
# of findings 0 0 0 0
Participate in statewide conference
calls and attend training to
maintain knowledge of grant
requirements
# of webinars, conferences, and
trainings attended 22 11 6 6
Jefferson County Public Health – Planned Performance Measures 2018
Department Administration
[3]
SUMMARY OF KEY FUNDING/SERVICE ISSUES FOR 2018:
Department Administration relies on revenue from the divisions within the department and County General Fund. These two funding sources
fluctuate depending on total expenditures.
Service issues for 2018 will be workload. There are many hours of overtime and projects that are behind and incomplete. In order to address some of
these issues a reclassification for one employee has been reflected. This reclassification will allow transfer of duties. The current website migration
was a large project and maintaining it will absorb .5 FTE. Jefferson County Public Health will also be venturing into social media. This venue will
enable us to reach more customers but will require reassignment of duties within current staff.
FTE’s increased slightly from 2017 to 2018 due to hours being shifted from Community Health to Department Administration.