HomeMy WebLinkAboutAdministration (PDF)JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2014
DEPARTMENT ADMINISTRATION
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PROGRAMS: Administration, Public Records Requests, Local Capacity Development Funds, Assessment, PPHF Phase II
MISSION: The mission of the Administration and Finance Division is to provide excellent internal and external customer service, provide strategic budgeting with vision for
sustainable funding, and minimize the risk to the department with effective policies, procedures, and trained staff.
Goal Objective Task Performance Measure 2011
Actual
2012
Actual
2013
Projected
2014
Planned
Goal 1:
Provide
complete
financial and
administrative
support to
departments
Assure funding
sources are maximized Renew existing contracts and assist
with application process for all
grants
# total grants (federal & state) 48 36 40 37
Bill other sources; Medicaid,
Private Insurance, Clients
% of Community Health (clinic)
budget funded by fees 27.50% 24.70% 17.20% 20.14%
Leverage Contracts-Professional
Service Agreements, MOU’s, for
maximum program effectiveness
# total contracts 102 120 119 118
Goal 2:
Conduct duties
of PH to the
benefit of other
agencies & the
community
Provide services to
other agencies and
community
Supply certified birth and death
records to requesters in a timely
manner
# of certified birth certificates
issued
434 359
# of certified death certificates
issued
1,412 1,517
Provide
Assessment/Data
Evaluation
Collect, evaluate, and present data
to boards and committees
# of boards and committees
supported directly or indirectly 10 10 9 9
Assure response to
public record requests
Maintain admirable response
system for public records requests;
replying in a timely manner to all
requests
# of public record request received 260 180 130 130
Present current PH
information and
education material to
JC residents
Maintain the department website
# of press releases posted
25 58 75 100
# of other items posted (education
material, JCPH performance
measures, misc. information, etc.)
149 347 460 600
JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2014
DEPARTMENT ADMINISTRATION
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Goal Objective Task Performance Measure 2011
Actual
2012
Actual
2013
Projected
2014
Planned
Goal 3:
Produce high
quality work to
generate clear
outcomes
Streamline existing
data, systems, and
procedures
Fully implement EMR system # of client and service data reports
generated using e-MDs N/A N/A 6 12
Purchase and install inventory
module to work with new EMR Pass/Fail N/A N/A Rec’d Grant
for purchase
of inv system
Purchase &
Install
inventory
system
Goal 4:
Improve and
streamline grant
billing,
reporting, and
tracking
Review/update the
Grants Policy and
Procedures
Maintain grant tracking spreadsheet
to monitor status of all grants
% of grants reviewed and up to
date 100% 100% 100% 100%
Track revenue and
expense transactions
with multiple levels of
coding
Supply grant, division, and
department level reports to
managers and program leads
# of reports provided to managers
and program leads 1,500 1,392 1,416 1,464
Reduce/eliminate coding errors
# of errors resulting in coding
corrections - monthly invoices 81 44 28 26
# of errors resulting in coding
corrections - monthly payroll 9 22 15 10
# of errors resulting in coding
corrections - monthly revenue
transactions
26 78 70 62
Goal 5:
Standardize
community
messages from
JCPH
Increase awareness
and trust in community
using standardized
logo, letterhead, signs,
and website
Form new outreach team and
identify goals and events # of outreach activities completed N/A N/A 2 4
Goal 6:
Assure
federal/state
guidelines are
met
Track grant
deliverables,
contractual agreements
Ensure all audits/reviews of
federal/state grants are passed with
no findings
# of findings 0 0 6 0
Participate in statewide conference
calls and attend training to maintain
knowledge of grant requirements
# of conference calls and or
trainings attended 32 41 23 20